Our client has an exciting opportunity for a Shared Payroll Services Manager to join the team.

Location: Braintree, Essex

Salary: £48,225 per annum

Job Type: Full Time, 37 Hours Per Week

Fixed term contract for 12 months to cover maternity leave – however, as Partners aspire to continue to grow the Shared Service, you can play a key role in this and so for the right candidate there may also be an opportunity for a longer contract.

Shared Payroll Services Manager – The Role:

– This key role will lead and manage the payroll team to ensure the provision of an effective and accurate shared payroll service to all 6 authorities

– The postholder will be able to work in a flexible way, with some home working.

– Attendance at the office in Braintree will be required for some of the week and some travel across sites to ensure the provision of an effective service to all organisations may be required

Shared Payroll Services Manager – Key Responsibilities:

– To lead and direct the shared payroll service

– Be responsible for relationship management and ensure ongoing successful partnership working with the customers of the shared payroll service

– To manage the payroll team to carry out the day-to-day processes in accordance with the appropriate HR policies, service standards, and performance requirements of their organisations

– To oversee the training and development of the payroll team

– To ensure that all payroll controls, payroll compliance and all audit regulatory requirements are met

– Keep up to date with relevant legislation and implementing changes as necessary

– To manage the end of year statutory returns as required by HMRC, along with production and submission of annual pension reports to LGPS and other pensions schemes

– To manage on-going maintenance and development of the iTrent HR/Payroll system

– Lead on the identification of new business opportunities to support the expansion of the service

Shared Payroll Services Manager – Experience and Qualifications:

– 5+ Years payroll experience, ideally of a 500+ payroll within a local authority environment (or other public sector)

– Recognised payroll qualification and evidence of continuing professional development

– Experience of working on multiple payrolls, working towards varied deadlines

– Experience of using Midland iTrent

– Experience of system administration

– Management and supervision of a payroll team

Shared Payroll Services Manager – Skills and Knowledge:

– Up to date knowledge and experience of HMRC requirements (for Tax, NI, SMP, SSP, RTI reporting etc.) and the Local Government Pension Scheme

– Aptitude for using and developing IT to better support and operate the payroll function

– Strong analytical and communication skills

– Ability to work in a small team without supervision

– Effective partnership working skills including the ability to build and maintain effective relationships with key stakeholders

Shared Payroll Services Manager – Benefits:

– Competitive pay and benefits

– Flexible working

– Free parking

– Local government pension scheme

– Learning and development for all employees

– Employee discount scheme

– Employee recognition scheme

– Extensive health and wellbeing programme including discounted gym membership

 

Closing date for receipt of applications: Monday 6^th March 2023

Interviews will be held in week commencing 13^th March 2023

Payroll & People Advisor – Permanent

Chelmsford, Essex

Up to £27,338 per annum

 

Job Purpose

The Payroll service sits within the People and Transformation function. To influence both the customer and employee experience in a key area of employee engagement. Providing a comprehensive service, investing in a new technology to better support our users and enable an empowered self-service and support function.

 

The Payroll & People Advisor will provide a high-quality payroll and a customer focused transactional service. Using a depth of business knowledge in dealing with a high volume of diverse transactions and working to strict deadlines. With responsibility for resolving payroll queries and performing an analytical processing role within one or more payroll disciplines.

 

You will provide support and resolutions quickly and efficiently at the first point of call. Our ethos is to provide advice, support and guidance that is simple, clear, efficient, and effective, this includes communication, terminology, and our processes.

 

The role requires a strong system knowledge to undertake user acceptance testing.

 

Please note that in addition to this permanent position we are also recruiting for a 12-month Fixed Term Contract/12-month Secondment.

 

Accountabilities

• Responsible for ensuring data input is accurate to ensure payments and deductions are correctly administered, in line with statutory and contractual requirements e.g. Pensions contributions. Where possible supporting and guiding employees in using self-service.
• Responsible for resolving complex payroll queries to ensure timeframes are met within agreed Service Level Agreements (SLAs).
• Responsible for payroll processes generating payments to employees and third parties, along with associated internal/external statutory reporting.
• Support the requirement for ensuring the integrity and security of personal, contractual and financial information, to meet legislation and Council policies.
• Work collaboratively within a team, to ensure work is processed and delivered to a high standard, ensuring quality of outputs.
• Responding effectively to customers’ enquiries in a timely and professional manner and meeting service standards, this can be via the customer portal, in writing, or verbally in a call or meeting.
• Supports the drive to improve the service and quality of outputs and system testing to ensure customer expectations are exceeded.
• Specific individual and shared targets and objectives are defined annually within the performance management framework.

 

Skills, Knowledge and Experience

• Educated to RQF level 3 (GCSE) or equivalent by experience.
• Evidence of continuing professional development and knowledge in relevant professional area, working towards a CIPP qualification.
• Experience of using payroll systems to deliver a high quality service.
• Good working knowledge of payroll processes including statutory payments, deductions and pension schemes.
• Working collaboratively with colleagues to deliver good practice and advice on policy.
• Ability to communicate effectively, demonstrating empathy, listening and questioning skills to a very high level, with a high standard of written communication.
• Experience of working in a customer-orientated environment, dealing with queries in a service delivery setting and continuously seeking to improve the services provided.

 

To read more about us please visit: https://www.workingforessex.com/role/people-and-transformation

 

Why Essex?

Essex County Council has a location to be proud of. Our 1,300 square miles stretch from Constable Country to the Thames Estuary, from the dynamic M11 corridor to the traditional seaside resorts of Clacton and Walton. England’s oldest town, Colchester, and two of its newest – Basildon and Harlow – are right here. Along with the City of Chelmsford, the county town, they form our major population centres. It means real choice and makes Essex the ideal place for your career. Read more about us here.

 

Essex County Council is proud to offer an excellent benefits package to all its employees. More information can be found here pay and reward

 

If you have queries on this role or require anything further, please email [email protected]sex.gov.uk

 

To apply, please visit our website.

 

Essex County Council is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment.

Purpose of the Job

Responsibility for the preparation and processing of payroll for all employees across the Trust, including the preparation and submission of all monthly and end of year statutory returns to HMRC and pension schemes. Ensuring compliance with current PAYE, NI and other payroll related legislation adhering to relevant deadlines.

Payroll

• Accurately processing monthly payroll to deadline liaising with Headteachers, School Office Team Leaders and HR to obtain relevant information.
• Processing all payroll information including overtime, contract changes, sickness, maternity, deductions and unpaid absence through the Trust Payroll system, checking for accuracy and correct authorisation.
• Responsibility for completion of monthly and annual documentation for HMRC, LGPS, Teachers Pensions, Childcare vouchers and Unions.
• Updating payroll system for starters, leavers, changes in contracts in liaison with Central HR Team, including the outcome of the Annual payroll reviews.
• Manual calculations of pay adjustments, including calculation of outstanding holiday pay due or to be collected for leavers.
• Updating payroll system with current rates including Pay Scales, allowance values, Pension deduction rates ee’s and er;s , NI rates ee’s and er’s and tax thresholds
• Processing of all payroll-related BACS payments
• Processing maternity, paternity and shared parental pay calculations in conjunction with SECAT policies.
• Managing all maternity administration to ensure compliance.
• Communication with staff as they join the school, when resolving payroll and pension queries, and issuing periodic personalised letters e.g. annual pay review.
• Working closely with the Central HR Team to ensure complete and accurate data.
• Communicating with the Trust’s Central ICT team and the helpdesk of payroll software provider where required.
• Processing payroll journals, departmental recharges etc. to the nominal ledger in liaison with Central Finance Team.
• Ensuring processes, systems and communications reflect the changes as a result of legislation, benefits offered etc.
• Working closely with the Central Finance team to reconcile the payroll control accounts on a monthly basis and resolving any reconciliation queries.
• Management of epayslips with Trust payroll system

Pensions

• Maintenance of payroll information such as pension scheme membership in the payroll system and issuing relevant letters for both Teachers’ Pension and Local Government Pension Schemes.
• Enrolling staff into the relevant pension schemes.
• Completion of monthly pension administration duties, ensuring timely submission of all pension documentation, including starter and leaver forms.
• Complying with automatic enrolment legislation and communicating changes with staff.
• Updating the payroll system for changes to pension provision including Teachers’ Pension Scheme and liaising with the Trust software provider.
• Managing the annual pension submissions and reconciliations and assisting external auditors with any queries.

To apply for this position please visit www.secat.co.uk or email [email protected]