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Job Title: Payroll & Finance Assistant

Salary: £23,000 to £25,000 per annum

Location: London – Bedford Square

Contract Type: Permanent

Department: Finance

Reports to: Finance Manager (Transactions, Payroll & Pension)

Hours of work: Full time; 35 Hours, Monday – Friday; 10am – 6pm              

 

The AA is an independent architectural school and an international cultural institution that serves as a forum for ideas. Being a major Centre for debate, the AA offers an unparalleled public programme of lectures, symposia, and exhibitions, together with accompanying publications.

The Architectural Association was founded in 1847, opening as a day school in 1901. The AA is committed to public benefit attained by the learning, teaching, discussion and promotion of architecture.  The School is recognised as a worldwide leader in architectural education, with graduates that include many of the world’s leading architects, scholars, critics and educators. The academic and professional programmes of study at undergraduate and postgraduate levels, up to and including doctoral level, are validated by external professional and academic bodies.

The AA campus is located in historic 18th century Bedford Square in London with a 350 acre woodland setting in Hooke Park in Dorset. The AA has an annual revenue of £18 million, a student body of 1000 students, 200 faculty, 90 staff, 6,500 members and thousands of visitors that come to engage with the most relevant debates in architecture today.

 

Role Overview:

The Finance Department are responsible for delivering high quality, efficient services to ensure that the School is effectively financially managed. As a department, we deliver the full suite of finance services, including budgeting, reporting, compliance, tax, payroll, credit control, purchases and sales processing.

The Payroll & Finance Assistant supports the team by undertaking a range of administrative and data entry tasks in relation to the payroll, sales ledger and purchase ledger systems.

 

What we offer:

We offer a wide range of staff benefits, including up to 40 days’ leave per annum, in addition to Bank Holiday, a defined pension scheme, season ticket loans and access to professional development opportunities.

You will also be able to take part and be involved in a creative and unique teaching environment, where the students display their amazing work with various on-site exhibitions, public programmes and lectures.

Our Bedford Square campus is based just a 5-minute walk from Tottenham Court Road station, right in the heart of Central London.

 

How to Apply:

Please email the below documents by the closing date of 21st April 2024 stating the job title in the subject heading.

AA Application Form Cover Letter / Email highlighting why you feel you are the right person for the role. This should be no more than two-pages Full CV We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. Informal enquires should be addressed to [email protected] or 02078874110.

Interviews will take place on the week commencing 29th April 2024.

We are committed to creating an inclusive culture where all members of our community are supported to thrive. Whilst all applicants will be judged on merit alone, we particularly welcome applications from groups currently underrepresented within our working community. Reasonable adjustments are available for interviews and workplaces.

Please note that it will not be possible for the AA School to issue a Certificate of Sponsorship for successful candidates. Therefore, the appointed candidate will need to be eligible to work in the UK for the duration of their employment with the AA School, in accordance with the Immigration, Asylum and Nationality Act 2006.

Thank you for your interest in the AA and this role.

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We are seeking a Payroll and Pensions Manager to join the HR Team and work closely with our Finance colleagues whilst managing our payroll and pensions operations.

 

Closing date: 29 April 2024 (11.59pm)

Interview dates: w/c 6 May 2024 – Office based interviews

Salary: £48,000 – £53,000 per annum, depending on skills and experience, plus benefits

Location: Canary Wharf, London (Hybrid working approach)

Hours: 35 hours per week, from 9.00 to 5.00, Monday to Friday

 

The Role

The Payroll and Pensions Manager will ensure the timely and accurate processing of payroll on a monthly basis and support our employee benefits offering. We have completed our first successful year with a new third-party provider which processes our payroll through a fully integrated HR/Payroll system, and you will be responsible for processing the information to the provider, checking its accuracy and managing the relationship with them.

 

This post is an opportunity for an experienced payroll professional with a focus on continuous improvement and customer service to join a small friendly team at an exciting time as we develop and enhance our services.

 

This role is subject to a basic Disclosure and Barring Service (DBS) check as part of our pre-employment due diligence.

 

The successful applicant will:

Manage our payroll and pensions operations whilst continually reviewing processes and working practices. Possess in-depth and up to date UK payroll and benefits knowledge, as well as a solid understanding of pension scheme administration and grey vehicle fleet management. Have demonstrable process improvement and customer service skills and experience. Be familiar with payroll and reporting systems in order to meet HMRC arrangements. Have an unwavering commitment to equality, diversity, and inclusion. Benefits when joining our team

 

In return for their commitment and enthusiasm, employees can expect a rewarding and challenging work environment, good work-life balance and workload plus an excellent benefits package that includes:

 

30 days holiday (plus bank holidays) with the option to buy an additional 5 days.A choice between two pension providers: NHS pension scheme or Standard Life. Flexible working arrangements. Career breaks and sabbaticals. Private medical insurance, life assurance, season ticket loan, bike loan and many more.

 

About the GPhC

We are a respected regulatory body that regulates pharmacists, pharmacy technicians and pharmacies in Great Britain. We work to assure and improve standards of care for people using pharmacy services.

 

Our organisation has a long-term vision and a desire for highly skilled and specialist staff. We are committed to providing workforce learning and development opportunities.

 

Following the Covid-19 pandemic, we have adopted a hybrid working approach which combines office and home working. Staff are predominantly home-based and office attendance depends on the nature of the role and the requirements of the team.

 

We are proud of our diverse and inclusive culture and are committed to holding ourselves to the same standards we expect of others.

 

Applying for this role

If you feel you have the required experience and skills and would like to join us, please complete our application form, including the supporting statement section explaining how you meet each of the criteria for the role, and where you found out about this vacancy.

 

Please note that applications without a supporting statement will not be considered.

 

 

Please consult the knowledge and skills section of the job description document to help you prepare your application.

 

We welcome applications from all sections of the community

 

We are committed to promoting equality, valuing diversity and being inclusive in all our work as a health professions regulator.

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£48,000 – £53,000 per annum:

GENERAL PHARMACEUTICAL COUNCIL:
Seeking a Payroll & Pensions Manager to join the HR Team and manage our payroll and pensions operations.
London

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Grade J £45,021 – £50,031:

LONDON BOROUGH OF BARNET:
Barnet is a borough with much to be proud of.
Colindale, London (Greater)

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Grade J £45,021 – £50,031:

LONDON BOROUGH OF BARNET:
To support the Service Manager in the comprehensive and robust delivery of the Arts and Culture service as it develops.
Colindale, London (Greater)

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Who are we looking for?

Experienced, highly motivated professionals with strong analytic and organisational skills. The role is client facing and requires strong written and verbal communication skills, and the drive and passion to provide a high level of service.

The ideal candidate will have a proactive, curious and innovative mindset who can help to grow and develop this fast expanding part of the business.

About the role

The role will involve dealing with a variety of clients and their queries around global processing of payroll. Working with the team to manage global mailboxes, dealing with a range of queries from our clients that are often urgent, so ability to work under pressure is a must. Liaising with our global network and technology team to ensure global payrolls are processed accurately and our technology is enhanced appropriately. Support the implementation of our global technology. Leading client meetings on a regular basis to run through their global payroll KPIs, enhancement requests to our technology, managing project plans and business requirements and dealing with any queries they may have.

Successful applicants will be responsible for their own client portfolio and managing the day to day activities of their client’s global payroll processes.

Reporting into the payroll manager duties will include:

  • Ensure day to day and ad hoc queries in our global payroll mailboxes are responded to in a timely and appropriate manner
  • Delivering solutions to issues raised by our network and clients, taking full ownership and liaising with your peers including the Technology team to ensure resolution of the issue.
  • Preparation and initial review of deliverables, where required.
  • Work with the PwC global network to ensure timely delivery of all information required to support set up and operation of multi-territory services, flagging any issues to the Operations lead.
  • Lead relationship and calls with clients to review performance of the contract, update on delivery of service, progress of any out of scope services and agree processes to onboard new locations and changes to existing payrolls.
  • Lead smaller client implementations with minimal Manager involvement
  • Participate in new payroll opportunities and RFPs.
  • Become proficient in the use of the Global Payroll Platform (GPP) including new entity set up
  • Lead training and provide demos to clients/the network on use of GPP
  • Manage and train junior team members
  • Liaison with our GPP Team based in Mauritius including; weekly calls to feedback on issues encountered, working together to develop solutions for our clients and future enhancements to GPP

Other duties/expectations

  • Be a key member of the team to ensuring all deadlines are met within the agreed SLAs
  • A proactive approach, open to change and developing new ways of working
  • Build and maintain relationships with clients and our global network
  • Timely, efficient communication should be a priority
  • Involvement in BD projects and proposals
  • Ensure best practice is at the forefront and excellent client satisfaction is achieved
  • Providing support to peers and management

Essential skills and experience

  • Payroll experience within a payroll function (with CIPP or foreign equivalent qualification)
  • Experience of working with or in an international payroll environment
  • Strong project management skills
  • Experience of working in a client facing environment
  • Strong Google Suite skills
  • Confident leading client calls and being the face of the PwC global payroll team
  • Experience leading and managing multiple client portfolios
  • Fluent verbal and written Spanish highly desirable

Aptitudes/attributes

  • Excellent written and verbal communication
  • Able to manage time and work under pressure to tight deadlines
  • Able to manage the demands of numerous tasks
  • Able to work on own initiative and within a team environment
  • Self-motivated and able to motivate others
  • Diplomatic when faced with issues
  • Attention to detail
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£23,000 to £25,000 per annum:

ARCHITECTURAL ASSOCIATION SCHOOL OF ARCHITECTURE:
We are seeking a Payroll & Finance Assistant to supports the team by undertaking a range of administrative and data entry tasks.
London (Greater)

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Closing date: 9am , Monday 15th April 2024

Interviews: W/C 22nd April 2024

Start date: ASAP

 

Thomas’s London Day Schools (TLDS) is a group of independent schools in South West London comprising of one kindergarten and five schools. We are also about to embark on an exciting period of expansion following the acquisition of an exceptional site in Richmond to provide outstanding new premises for our co-educational senior school. The new school, Thomas’s College, will open in September 2025 and will offer a world-class secondary education to students aged 11-18.

 

TLDS employs over 700 staff who work in the individual schools and in a central office in London. The Payroll department is currently based in Ringwood, Hampshire but following the relocation of the HR team to London earlier this year, we are restructuring and relocating the payroll provision to work within the HR team at our offices in London.

 

The successful candidate will support the Head of Payroll, Pensions and Benefits in managing the payroll, benefits and pension administration, delivering a first rate payroll service and supporting with the implementation of a new flexible benefits package for staff and assisting on a variety of payroll, pension and benefit matters.

 

Reporting to the Head of Payroll, Pensions and Benefits, the successful candidate will assist in providing a complete payroll service, including processing pay, pensions and benefit elements for starters, leavers and other changes, pension administration including the Teachers’ Pension Scheme and Defined Contribution Scheme, management of private health and other employment benefits and salary sacrifice schemes.

 

The successful candidate will support the day-to-day running of the Payroll, Pensions and Benefits within the HR Department, supporting the delivery of a first-rate Payroll service and support the implementation of a new flexible benefits package for staff. It is an all-encompassing role working on a variety of payroll, pension and benefits matters.

 

Reporting to: The Head of Payroll, Pensions and Benefits

Contract: This role is a full-time, year-round role

Salary: £35,000 – £40,000 p/a

Holiday: 30 days + Bank Holidays

Flexible Working: Some flexibility can be offered to work from home. This would likely be a minimum of 3 days a week based in the office with the option of up to 2 days a week working flexibly from home. The needs of the schools will dictate the days spent in the office and at home.

Location: London Group office (Plantation Wharf, Battersea) with occasional travel to our Schools (London) for meetings as required.

 

Main Responsibilities:

  • Completion of the end-to-end payroll, pensions and benefits process across the whole group, including preparation and processing of two payrolls to tight deadlines.
  • Processing paperwork for starters, leavers and all other amendments to payroll, working closely with the HR team to ensure all information is correctly processed and all appropriate documentation is in place.
  • Inputting, calculating and recording of all statutory payments including SMP, SSP, SPP, etc.
  • Inputting all third party and additional payments and deductions.
  • Processing all other pay related data such as overtime, average earnings holiday pay, salary sacrifice, student loans, season ticket loans, apprenticeship levy etc.
  • Receiving and verifying timesheets, inputting and calculating gross pay including holiday pay where applicable.
  • Preparation and processing of year-end information and reports for both payroll including P11Ds and for the year end audits as required.
  • Administering pensions auto enrolment and dealing with pension and payroll related staff queries at all levels across the Group.
  • Uploading pension deduction information to pension providers on a timely basis including Teachers’ Pensions and the Group’s defined contribution scheme.
  • Recording sickness, absence, and annual leave in line with terms and conditions.
  • Support the development and implementation of payroll, pensions and benefits systems changes.
  • Keeping up-to-date with relevant changes in payroll legislation.
  • Preparing and checking reports and salary review data and associated letters.
  • Filing and administration of all payroll documentation.
  • Liaising with HMRC on payroll matters and requests from the National Statistics Office as necessary.
  • Working closely and communicating to the Finance department, helping and supporting the salary information required to process the billing to parents termly.

 

This Job Description is not exhaustive and the post holder may, from time to time, be asked to take on additional tasks that are suitable to the role.

 

Person Specification:

Qualifications/professional development
• Formal education to at least A Level (or equivalent).

Knowledge/experience
• Proven experience as an effective Payroll Administrator / Officer.
• Experience of working within an education setting. Desirable
• Basic understanding of employment law relating to pay, and pensions scheme rules, including knowing where guidance is available to employees.
• Knowledge of Payroll & Pensions functions (processing monthly payrolls, external pension providers, dealing with HMRC processes, etc.).
• Knowledge of in-house Payroll Systems Desirable
• Knowledge of GDPR and Data Protection laws.
• An awareness of safeguarding.
• An understanding of and commitment to the School’s Equal Opportunities policies and a willingness to promote equality of opportunity in all aspects of the work.

Skills and abilities
• Hard-working and dedicated.
• Ability to work autonomously and as part of a team.
• Excellent I.T. skills, including MS Excel , MS Word, Payroll and Pension modules.
• Calm under pressure.
• Excellent time management.
• High level of attention to detail.
• Excellent communication skills, both written and verbal.
• Excellent interpersonal skills, with the ability to liaise with key stakeholders throughout the school.

 

Thomas’s London Day Schools are committed to safeguarding the welfare of children and young people and expect all staff to share this commitment and work in accordance with our child protection policies
and procedures. All posts are subject to safeguarding checks, including an enhanced DBS check. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. The safeguarding responsibilities of the post as per the job description and personal specification. For details of the checks which will be undertaken as part of our recruitment process, please see our Recruitment Policy which can be found here www.thomas-s.co.uk/policies/ under the ‘Thomas’s Policy’ tab.

 

Applications invited from experienced, dynamic and enthusiastic payroll, pensions and benefits professionals.

This is an exciting opportunity to work in a flourishing, innovative and friendly environment.

For further details go to the Thomas’s London Day Schools website: www.thomas-s.co.uk/join-our-team

or email: [email protected]

 

To apply for this post please complete the school’s application form Click Here and forward it together with your CV to [email protected]

Competitive salary and conditions are offered.

Please note that referees will be contacted prior to the interview.

Applications will be considered upon receipt so an early application is encouraged.

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£60,000 – £65,000:

St Paul’s Girls’ School:
SPGS is looking to appoint an enthusiastic School Accountant to work within the Finance Team.
London (Greater)

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Title: Payroll Manager

Salary: £55,000 p/a plus bonus

Contract: Permanent – Full-Time

Location: West London

Hybrid: 4 days a week in the office

 

We are looking for an experienced Payroll Manager to join an established retail organisation. This is a great opportunity for an experienced proven payroll professional who is looking for a new challenge in an exciting and fast-paced environment to take full accountability for the ongoing management and continuous improvement of the UK & Ireland payrolls, whilst also helping to drive payroll best practices across other European markets.

 

You will be responsible for managing key third party relationships (outsourced payroll vendors, HMRC, external auditors) ensuring that all payroll and employee data is maintained and up to date.

To be successful in this Payroll Manager role, you will need to demonstrate the following experience and skills:

· Proven experience in leading payroll operations in the UK.

· Ensure all payroll changes are reconciled.

· Continue to improve the payroll system.

· Manage the year-end process to ensure an efficient and accurate completion.

· Ensure that the business is compliant with all Payroll and HMRC related requirements, advising statutory changes.

· Create and implement detailed plan for change initiatives, ensuring all managers are aligned and actions are delivered to the required timelines.

· Manage external payroll system providers, taking appropriate action should they fail to deliver or meet the required standards or service level agreements.

· Maintain the administration of the company benefits.

· Manage third party administration, relating to expatriate and modified PAYE arrangements.

 

Requirements:

· Experience of working in an ever-changing payroll environment across multiple sites.

· Ability to build effective relationships with external third parties.

· Manage and implement processes relating to all payroll related activities.

· Analytical mind-set, highly numerate and confident in manipulating numbers and data.

· Continually improving and looking for more efficient ways of doing things.

· Experience of implementing systems and managing system updates.

 

If you are interested in this opportunity and think you have the right skills and experience, please apply for immediate consideration and interview. For further details about the role, please contact us.

 

JGA Recruitment Group Ltd (“We”) are committed to equality of opportunity for all applications regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

We are also committed to protecting and respecting your privacy. We are a specialist Payroll and HR recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business).

These statements together with our privacy notices set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us