Job summary

We are looking for a confident Funding and Payroll Administrator with a passion for delivering outstanding care. Youll be working 37.5 hours a week, making a positive difference to the lives of the people in our care at Cygnet Harrogate Hospital.

Main duties of the job

At Cygnet, we support our people to grow their careers, gain new skills and keep stepping up. Apply now to enjoy excellent career prospects while reaping the rewards of making a difference to others every day.

About us

Cygnet Health Care was established in 1988. Since then we have developed a wide range of services for individuals with mental health needs, autism and learning disabilities within the UK. We have built a reputation for delivering pioneering services and outstanding outcomes for the people in our care. Our expert and highly dedicated care team of 10 000 employees empower 2864 individuals across 150 services to consistently make a positive difference to their lives, through service-user focused care and rehabilitation.

Job description

Job responsibilities

We are looking for an organised Funding and Payroll Administratorwith a passion for making a difference to others.

Youll be working 37.5hours a week at Cygnet Hospital Harrogate, helping ensure the safe and smooth running of services for the people in our care.

Thisis a long-established mental health hospital that provides an emergency admissions service across two acute wards.

Haven Wardis Cygnet Hospital Harrogates 19 bed acute mental health service for men. The ward can treat service users on an informal basis and also those detained under the Mental Health Act.

Sanctuary Wardis Cygnet Hospital Harrogates emergency acute inpatient service for women. The ward can accept service users on an informal basis and also those detained under the Mental Health Act.

The hospital is located in very pleasant surroundings, in this picturesque North Yorkshire spa town which is easily accessed by road and rail.

At Cygnet, our perks go way beyond pension schemes and excellent professional development.

Youll also enjoy shopping, travel and leisure discounts as well as a range of healthcare and financial benefits to support you to be happy both in and out of work.

With us, youll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.

Apply now to enjoy excellent career prospects while being part of an organisation that cares about helping people.

Your day-to-day…To be responsible the collection and collation of important information that needs to besubmitted to the Finance Department strict timescale.

  • Provide a high standard of organisational & administrative support
  • Responsible for the daily production of reports and bed statistics, funding authorization documentation
  • Ensure the daily reports are carried out to a deadline on a daily basis.
  • Ensure all new admissions have the necessary funding from the outset.
  • Submitting funding details to include admission and specialist nursing costs to the Group accounts department on a daily basis.
  • Maintain a diary system for all funding requests.
  • Promote and ensure the good reputation of the Hospital. To act as a positive role model, maintaining and demonstrating a positive attitude towards Clients, their families, visitors and other staff.
  • Maintain complete and accurate financial records of the Hospital using computer and manual systems.
  • Promptly forward the required paperwork to NSbilling in regard to patient admission, specialist nursing and travel expenses.
  • Management of patient fee variations and discharges.
  • Where applicable, reception cover maybe required.
  • Maintain accurate records of all petty cash transactions.
  • Process all payroll information on a weekly basis.
  • Order and maintain records of staff uniforms.
  • Process, on a weekly basis, the receipt and review of suppliers’ invoices and statements.
  • Operate office equipment such as fax, photocopier and computer as required, as well as supply administrative services to the Management team as required.
  • Answer the telephone and respond to all enquiries in a friendly and efficient manner.
  • Provide administration support to all disciplines within the Hospital, meeting deadlines, compiling reports for reviews, meetings etc. To take meeting minutes as required.

Why Cygnet? Well offer you

  • Strong career progression opportunities
  • Expert supervision & support
  • Employee referral scheme
  • Pension scheme
  • Cycle to work scheme & employee discount saving

You are…

  • A Funding and pay roll administrator with experience in health care & knowledge of mental health
  • Flexible, organised, able to prioritise workloads, solve problems & make decisions
  • Calm under pressure & can work under your own initiative
  • A strong written & verbal communicator with an eye for detail & excellent interpersonal skills
  • Highly proficient in the use of Excel, Word, Outlook,

 

Person Specification

General Requirements

Essential

  • Please refer to job description above

Desirable

  • Please refer to job description above

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Previous applicants need not apply

An exciting opportunity has arisen for a Band 3 Payroll Assistant to join our team based at Pinderfields Hospital on a permanent basis.

As a Payroll Assistant you will be responsible along with other team members for a section of payroll and the day to day processing, inputting and calculation associated with providing an excellent payroll service.

It is vital that you are reliable, self-motivated, organised and have excellent communication, numerical and literate skills. The ability to work to deadlines and prioritise your workload is also key to this role. You will need to have payroll experience and have knowledge of ESR and Agenda for Change terms and conditions. This is a training role and once fully trained you will progress to a band 4.

 

Main duties of the job

The post holder will work as part of a team within the Payroll Department to deliver an efficient and effective Payroll and Pension service to Mid Yorkshire Teaching NHS Trust in accordance with statutory requirements, and local and National Terms and Conditions of Service.

The postholder will have knowledge and understanding of the various terms and conditions of service and employment policies and will be conversant with current PAYE, National Insurance, NHS Pension Scheme and Auto Enrolment regulation

 

About us

We provide care and support to over a million people in Wakefield and Kirklees in their homes, community settings and across our three hospital sites at Pontefract, Dewsbury and Pinderfields (Wakefield).

Always striving for excellence, we are at the forefront of innovation and research, and we invest in teaching and the development of our workforce.

We live by our values of caring, improving, being respectful and maintaining high standards. We listen and learn because we aim to make Mid Yorkshire the best place to work and receive care.

We value diversity and welcome talent and enthusiasm irrespective of age, disability, neurodivergence, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances including providing unpaid carers support to someone with a health and care need. As ethnic minority groups, members of the LGBTQ+ community, and people with a disability/neurodivergence are currently under-represented across the organisation, we encourage applications from members of these groups. We have policies and procedures to ensure all applicants are treated fairly and consistently.

We are proud of our staff networks – who offer valuable guidance and feedback from those with lived experience.

 

We have a clear vision and you could be part of this! If you share our values and you want to make a difference to the lives of our patients and their families and carers, we would love to hear from you.

 

Job description

Job responsibilities

  • To provide an accurate payroll and pension service to the Trust, ensuring that data is prepared and input into ESR in a timely and accurate manner and within the timetables set within the payroll processing calendar, ensuring that all employees are paid in a timely manner
  • Complete minimum wage checks in relation of Home Electronics Scheme
  • Check and input salary sacrifice lease cars onto ESR
  • Ensure changes are made against employees records in line with the ESR guidelines, ensuring that the data held on the system is accurately held to enable ease of reporting throughout the Trust on employees records ensuring the correct and accurate data is extracted when requested.
  • Set up new employees onto ESR, correctly setting up all system details for payments, deductions, bank account, tax code, National Insurance and Pension details.
  • Upon leaving the Trust ensure that the employees leaver details are input in a correct and timely manner for all staff leaving the Trust, final payments are calculated correctly and promptly, P45s issued and Pension records updated and close down. Late notification of leavers will result in complex manual calculations being necessary.
  • To maintain accurate sickness absence and entitlement records for each employee. Advise the employee and manager of any half and no-pay situations and maintain a deemed pensionable pay record as necessary.
  • Calculate and arrange for manual payments for employees when required, ensuring the correct statutory and pension deductions are made and details input onto ESR.
  • Actively investigates any discrepancies which have arisen from payment of pay, expenses, and pension satisfactorily explains individual pay matters in a professional and tactful manner
  • Request previous service details from previous NHS employers, by means of electronic IAT processing, to ensure the employee is paid correctly and the correct incremental dates are set, company sick pay history and pension details are brought across where applicable and updating the previous employment history details.
  • To ensure all payments are made in accordance with the relevant terms and conditions of Employment, Agenda for Change handbook, Trust agreements, Pension Scheme Regulations and that all internal procedures are adhered to in accordance with the Standing Financial Institutions, quality standards and Audit requirements.
  • Check all post pay run data output files/reports identifying any errors which may result in the cancellation of pay. Ensure any pay adjustments are corrected prior to completing the next pay run.
  • Deal with queries from outside/statutory agencies with regard to employees or Trust matters, ensuring the data Protection Act is adhered to at all times.
  • Sort and prioritise work on a daily, weekly and monthly basis.
  • Ensure departmental standards/quality levels are achieved; participate in the development of new standards/quality levels.
  • Provide cover for peaks and troughs in the workload of the Payroll, and to cover during the absence of colleagues as required.
  • Carry out other ad hoc duties as required

 

Person Specification

Qualifications

Essential

  • 4 GCSEs, grade C or above (including mathematics).

Experience

Essential

  • Experience of working with computer software programmes such as Microsoft Office, e-mail and internet.
  • Previous Payroll Experience.
  • Previous experience of using electronic HR/Payroll systems to view and enter employment data and collate information into reports.

Desirable

  • Experience of ESR system.

Knowledge and Awareness

Essential

  • Understanding and knowledge of dealing with sensitive and confidential issues, work policies and procedures (Data Protection Act).
  • Knowledge of NHS Terms and Conditions of service, including Agenda for Change and Medical and Dental.
  • Knowledge of statutory regulations PAYE, NIC, SSP, SMP, SAP, SPP.

Skills and Abilities

Essential

  • Demonstrate good verbal and written communication skills, using tact and diplomacy when required.
  • Ability to deal with conflict.
  • Good time management skills.
  • High standard of accuracy.
  • High level of initiative.
  • Flexibility and able to adapt to change.
  • Able to work as part of a team.
  • Strong analytical skills.
  • Ability to establish and maintain effective working relationships.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

The Finance Manager will oversee the financial administration and management of Rural Arts. You’ll help keep the organisation running smoothly and have the opportunity to shape our future operations and resilience through your strong financial acumen and initiative taking.

You will have responsibility for:

  • Prepare monthly management accounts
  • Prepare and run monthly payroll
  • Monitor and report on income and expenditure in relation to expected levels
  • Support staff to produce financial returns for grant claims
  • Receive and process payment for all incoming invoices
  • Create and distribute outgoing invoices as required
  • Maintain accurate accounting records in line with government legislation

Person Specification:

  • A qualified accountant or part qualification with experience
  • Minimum of three years’ experience working professionally in a finance role
  • Experience of daily financial management including payroll administration, record keeping and transaction processing
  • Experience of establishing financial policies, processes and procedures.

£30,000 – £35,000 per year, pro rata:

Rural Arts:
The Finance Manager will oversee the financial administration and management of Rural Arts.
Thirsk, North Yorkshire

£30,000.00-£35,000.00 per year, pro rata:

Rural Arts:
The Finance Manager will oversee the financial administration and management of Rural Arts. You’ll help keep the organisation running smoothly and …
Thirsk, North Yorkshire

An exciting opportunity has arisen in our Payroll team for a Payroll Clerk.

The post holder will be required to work as a member of the Finance Department primarily as a member of the Payroll Team, assisting in the accurate and timely payment of the payroll. The Payroll Team provides an in house service to the trust.

 

Main duties of the job

To ensure prompt, efficient and accurate preparation of payroll data using computerised input facilities in accordance with established procedures and to ensure that, monthly, quarterly and annual specific timetables are met.

To contribute to systematic checks of permanent information held electronically and by other mediums, to ensure that it is valid and correct.

Understand and implement agreements relating to pay, conditions of service (such as Agenda for Change) and pension regulations.

To understand, apply and maintain detailed, accurate and up to date records relating to the NHS Pension Scheme, Income Tax, National Insurance, Statutory Sick, Maternity, Paternity and Adoption pay and leave and other payments or deductions associated with payroll procedures.

To calculate manual salary payments as required.

 

About us

At Harrogate and District NHS Foundation Trust we provide ‘outstanding’ care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.

  • An inclusive and supportive culture – our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.
  • Staff Recognition – as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards
  • Employee Support and wellbeing – we have a comprehensive Employee Assistance Programme, counselling service and fast track physiotherapy service for employees.
  • Staff Benefits – We have a range of staff benefits and schemes to support staff health, engagement, wellbeing and inclusion.

Job summary

This is an exciting opportunity to join our ward winning Payroll team within the HR/OD/Payroll directorate. Bradford NHS Payroll Services are hosted by Bradford District Care NHS Foundation Trust providing two individual weekly and two individual monthly payrolls to local NHS Organisations.

As a Payroll Liaison officer you will be responsible, along with other team members for providing front line support to managers, employees, clients and third parties on a range of all payroll matters, including the use of in house electronic systems.

The main job focus is to respond to queries by telephone and email and on occasion in person. It is vital you are confident, self-motivated, organised and have excellent communication skills with the ability to deal with sensitive enquiries in an empathetic manner. A robust knowledge of payroll, statutory and regulatory legislation is crucial.

You will actively contribute to the wider payroll and pensions team by working closely together and keeping an in depth and up to date knowledge of departmental practices.

The ability to work to deadlines and prioritise an ad-hoc workload is also key to this role. This is a part-time role working days to be agreed

Please note: This is not a training role; experience in an NHS Payroll environment is required along with knowledge of NHS Terms and Conditions

Closing Date: 6 August 2023

Shortlisting Date: 7/8 August 2023

Interview Dates: WC 14 August 23

 

Main duties of the job

To contribute to a high quality, customer focused payroll service with the main job focus of responding to and resolving queries from managers, employees, clients and third parties

To actively contribute to the wider payroll and pensions team by working in collaboration and keeping an in depth and up to date knowledge of departmental practices.

To respond to and resolve queries from managers and employees on a range of employee services business processes, employment and pay policies, tax and national insurance

To process in accordance with statutory requirements and NHS national terms and conditions of service

 

About us

Bradford District Care Trust is an award-winning Trust that provides a range of innovative services that have been recognised as best practice nationally. As a provider of care for people of all ages who have mental and/or community health needs we are dedicated to providing a high-quality service, close to where people live and as much as possible tailored to an individual’s needs.The Trust’s purpose is to create connected communities and help people to feel as healthy as they can be at every point in their lives and our vision is to connect people to the best quality care, when and where they need it and be a national role model as an employer and provide our staff with the best place to work.Everything we do is underpinned by our core values:We Care – We act with respect and empathy, and always value differenceWe Listen – We understand people’s views and respond to their individual needsWe Deliver – We develop and provide excellent services and support our partners

 

Person Specification

Qualifications

Essential

  • GCSE qualifications including Mathematics and English in Grades A-C

Desirable

  • CIPP Payroll Technician Certificate, CIPP Foundation degree in payroll management or equivalent experience

Experience

Essential

  • Significant experience of working in an NHS payroll environment
  • Experience of working in a customer focused business
  • Experience of working in a busy environment and responding to competing demands

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Bradford District Care NHS Foundation Trust

Up to £11.60 per hour:

CREATIVE SUPPORT:
We are currently seeking a highly organised and experienced Office Coordinator to join our central office in Leeds.
Leeds, West Yorkshire

We have an excellent opportunity within our HR department to permanently join our Moores family. The primary focus of Senior Payroll Supervisor is to manage the delivery of an effective Payroll and Benefits service to all colleagues.

Moores is celebrating over 75 years since we started our journey in 1947. Based in West Yorkshire, we aim to deliver extraordinary quality, value, and service so that customers choose Moores every time. At the very core of our values, we look at simplicity, pride in what we do and how we do it, accountability, collaboration and expertise. We are a forward-thinking sustainable employer that invests in our people, with a down to earth and friendly culture.

Job profile:

  • Strong knowledge of UK payroll and auto enrolment pension regulations.
  • Strong organisational skills and an ability to plan, manage multiple time bound priorities and an eye for detail.
  • Responsible for all employee benefits, including but not limited to Company Cars/BUPA/Fuel Cards.
  • Excellent oral and written communication skills, ability to communicate with a variety of stakeholders and a strong customer focus and polished customer management skills.
  • Being a strong team player and working as part of a busy team in a fast-paced environment.
  • To act with autonomy, discretion, and flexibility to deliver a smooth payroll function.
  • A methodical approach to problem solving.
  • A quick thinker with a ‘can do’ attitude and an aptitude for creativity or the ability to adapt and be flexible as required.
  • An expert knowledge of Sage and interlinking programs.
  • Processing of all P45’s and HMRC Starter Checklists in a timely and accurate manner.
  • Dealing with external auditors on a yearly basis and providing all information they require.
  • Internal random auditing.
  • Provide any information requested from external sources such as Department of Work and Pensions, Child Support Agency etc.
  • Working closely with all stakeholders and other HR colleagues.
  • Provide a point of escalation for complex queries etc for the Pay and Benefits Analyst.
  • Coaching, mentoring and developing one direct report, including regular 1-2-1’s and performance management.

Essential Skills:

  • People Management experience.
  • At least 5 years’ experience in the processing of a complete Payroll.
  • Knowledge of UK Payroll legal legislation including Income tax, NI contributions; Statutory Maternity, Paternity and Parental leave, Working Time Regulations (holiday leave), Statutory Sick Pay.
  • Good working knowledge of Sage (essential).
  • Good working knowledge of Mitrefinch (desirable).
  • Advanced knowledge of Microsoft office applications but particularly in Excel.

Qualifications:

  • CIPP Qualified

Salary:

  • Up to £41,000 per year.

Working Conditions:

Hybrid role with a maximum of 2 days a week remote working following completion of training. The post holder must be flexible with regards to working hours, including having the ability to attend site during anti-social hours as well as have the ability to travel / commit to overnight stays as necessary for off-site meetings.

Benefits:

  • 80% Staff Discount on our products.
  • Company Pension.
  • Generous Holiday entitlement plus bank holidays.
  • Free Parking.
  • On-site subsidised canteens.
  • Life insurance.
  • Employee Assistance Program.
  • Environmentally and Sustainably committed company.
  • 2-week Christmas shut down.

We actively celebrate diversity & inclusion across the Moores Furniture Group family. We embrace individuals’ contributions to our business, regardless of their age, gender, race, ethnicity, disability, sexual orientation, social background, religion or belief. We whole heartedly believe that having a diverse and inclusive culture throughout the business is vital for our future successes.

An exciting opportunity has arisen for a Band 4 Payroll Officer to join our team based at Pinderfields General Hospital on a permanent basis.

As a Payroll Officer you will be responsible along with other team members for a section of payroll and the day to day processing, inputting and calculation associated with providing an excellent payroll service. It is vital that you are reliable, self-motivated, organised and have excellent communication, numerical and literate skills. The ability to work to deadlines and prioritise your workload is also key to this role. You will need to have experience within a NHS payroll department and have good knowledge of ESR and Agenda for Change terms and conditions. At the moment this is a hybrid role and you will be required to come into the office at least two days per week.


When submitting your application, please read the Information and Guidance for Applicants, Job Description and Person Specification. We select employees on the basis of values as well as the skills and experience required for the job. Please use your application as an opportunity to demonstrate these.

All information provided on your application and as part of any employment checks will only be used for the purposes of progressing your application and undertaking mandatory employment checks. This information will form part of your employment record should you be successful. Please note that if your application is unsuccessful we will store your information for 13 months, after which it will be deleted.

We store information electronically via NHSJobs and secure files. You can view the privacy notices for Mid Yorks and NHSJobs via their websites.

You can request to view information we hold about you in accordance with GDPR. You can ask us to delete information we hold about you at any point during your application or in the subsequent period during which we retain your information (as above).

Where the post you have applied for:

  • requires a criminal records check, it is necessary for us to share some of your personal information with GBG Online, who process requests for checks on our behalf. We will only share information which is necessary to progress the check and following your consent. The DBS privacy policy (available at gov.uk) confirms how the DBS will process your personal data and options when submitting an application.
  • falls within the scope of the Fit and Proper Persons test, we are required to provide information in support of our assessment of you to the CQC. This will include copies of all your application information and details of assessments undertaken as part of your employment.

Where your employment is subject to you obtaining a visa, we must share information with UKVI as required by our obligations to employ workers legally. This includes your contact details and copies of proof of eligibility to work.


Tier 2 Certificate of Sponsorship

Applications from job seekers who require current Tier 2/skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information please visit the UK Visas and Immigration website.

From 6 April 2017, Tier 2/skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.

For further advice, please visit Applying from overseas.