HR & Payroll Officer Full Time

  • Historic Environment Scotland

HR & Payroll Officer

Historic Environment Scotland

  • Contract type: Fixed Term
  • Length of employment: Until 31st March 2021
  • Business area: Other, People Directorate
  • Type of role: Human Resources
  • Working pattern: Full-time
  • Number of posts: 2
  • Location: Edinburgh, Scotland, EH9 1SH

Summary

Later this year, HES will implement its new HR and Payroll System and we are looking for two fixed term appointments to support the HR delivery during this period while core team members are deployed on the implementation project.

HR & Payroll Officers act as a first point of contact for a wide variety of HR related enquiries, therefore we are looking for a confident communicator and someone who is comfortable actively engaging with staff at all levels and coaching managers on the application of key people policies/procedures. You will have the opportunity to develop your knowledge of HR policy and practice, work closely with colleagues in a close knit team, as well as supporting staff from across the organisation, and on the job training will be provided in the use of our systems.

Job description

• Providing professional advice and support to staff on a variety of HR matters, in line with organisational policies and procedures.
• Producing contracts of employment and other employment related documents accurately and efficiently.
• Data entry: accurately updating the system with any changes to employee and payroll records (overtime, absences etc.); thoroughly checking claims for compliance with related policies; analysing payroll output reports to check for anomalies.
• Accurately inputting data for Travel & Subsistence claims, thoroughly checking claims for compliance with related policies.
• Delivering administrative work to a high standard and on time.
• Continually developing knowledge of HR policies and procedures.
• Participating in recruitment and selection related activities, delivering a high standard of HR support to internal and external customers throughout the recruitment process.
• Assisting with the management of frequent short term and long-term absence cases through timely monitoring and advice and completing appropriate Occupational Health referrals, DSE Assessments, Stress Risk Assessments etc.
• Taking notes for internal meetings, Disciplinary, Grievance and Attendance Management cases and swiftly producing accurate, high-quality, formal notes.
• Continually developing relationships and actively engaging with staff and managers.
• Maintaining good records management practices through regular filing, following the department’s retention schedule and assisting with regular file cleansing.
• Providing administrative support to the Wellbeing Group.
• Undertaking other ad hoc tasks and duties as requested by HR Managers or HR Business Partners.

Responsibilities

Essential requirements:
• Previous experience of data entry, processing and analysing large volumes of data accurately
• Previous experience working in an HR or Payroll position.
• Familiarity with key HR and Payroll policies/procedures and their practical application.
• General office/administration experience.
• Demonstrable strong written communication skills, including experience of formal note-taking, with the ability to produce high quality, accurate notes.
• Proven track record of taking the initiative in order to deliver an excellent, customer focussed service.
• Able to demonstrate a pro-active approach to work and the ability to prioritise a busy workload.
• Comfortable advising and engaging with staff at all levels.

Desirable requirements:
• Experience of using web based HR systems.

Qualifications & Professional Memberships:
• CIPD or CIPP membership (desirable)

Benefits

What we offer

We welcome applications from all nationalities, ensuring that they have the right to work in the UK and applying for a job with us could open the door to a unique work environment. It could also give you job satisfaction and excellent development opportunities, plus a competitive salary, 25 days paid holidays (rising to 30 days after 5 years’ service) and 11.5 public holidays a year – pro rata for part time staff.

In addition we offer a great benefits package to our employees which includes:

• flexible working hours (where appropriate)
• special leave
• maternity/paternity leave
• adoption leave
• reimbursement for relevant professional subscriptions
• support for further education and personal development
• study leave for work related courses
• access to a learning resource centre

Health and welfare

We offer you access to:

• our Employee Assistance Programme – for confidential advice and counselling
• an occupational sick pay scheme
• discounts at some local authority leisure facilities
• interest free loans for bicycles and annual travel passes (see ‘season ticket’ below)
• reasonable adjustments when needed, as part of our Equalities policy

Staff discounts

You will receive:

• free entry to all of our properties (with up to three guests)
• free entry to English Heritage, Manx and Cadw properties
• 20% off purchases in our retail outlets

Season tickets

You can receive an advance to help with the cost of buying an annual season ticket for travel between home and work. The advance is then repaid from your salary over the life of the season ticket. Available to all permanent and fixed-term staff.

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.

Medical

Successful candidates will be expected to have a medical.

Selection process details

You can apply on-line by visiting our website at https://applications.historicenvironment.scot/

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Contact point for applicants

Job contact :
Name : Human Resources, Historic Environment Scotland
Email : recruit@hes.scot
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