Payroll and Pensions Officer Full Time

  • Hopwood Hall College

We are seeking to appoint an experienced, confident and motivated Payroll and Pensions Officer to join our dynamic HR team. You will be responsible for managing and administering payroll and pension schemes, ensuring accuracy and compliance with all relevant legislation whilst ensuring strict deadlines are met each month. You will co-ordinate and control all aspects of timely and accurate payments to staff following financial, quality and audit procedures in line with the strategy of the college. This is an exciting time to join the team having recently invested in a new Payroll & HR integrated system. Your expertise will be crucial in supporting our staff and maintaining the financial integrity of the College. You will be working in a collaborative and inclusive workplace culture and will have the opportunity to contribute to the success and well-being of our staff and students.

Key Responsibilities

Payroll and Pensions
  • To lead and manage the College’s in-house monthly payroll  for all teaching and support staff including the running and transmission of payroll through BACs, including all reconciliations as necessary and ensure deadlines achieved working closes with the Finance department.
  • To set and review performance standards for the payroll function in line with audit requirements
  • Oversee payroll and pensions support given by other members of the HR team
  • To devise, implement and manage administrative systems and procedures for the efficient delivery of the payroll,  pension  and expenses  including maintaining procedure manuals
  • To prepare and reconcile all monthly and year end returns to relevant authorities and maintain records required in respect of payroll transactions. Check appropriate authorisation for all payroll documentation and take appropriate action prior to processing for all overtime, expenses and new starters/leavers.
  • To administer LGPS and Teachers Pension schemes, including auto-enrollment, and provide guidance to employees regarding their pension options.
  • To administer monthly Pension returns for both schemes I-connect for LGPS and MCR report for Teachers Pension to the required deadline.
  • Prepare information for both LGPS audit and annual Teachers pension audit.
  • Ensure all pay increases are inputted/uploaded in an accurate and timely manner
  • Administer the car leasing scheme, cycle to work and all other salary sacrifice/pay deductions accurately and liaise with Finance to ensure agree to the Finance system
  • Ensure the College are paying in line with the Living Wage Foundation
  • Work with the Senior HR Advisor to  ensure any adjustments to pay for attendance management or relating to other policies are implemented.
  • To lead on the production of payroll reports in a timely, accurate manner to meet internal and statutory deadlines .
  • To provide excellent customer service, responding to all queries, internal and external regarding payroll and pensions
Staff Benefits
  • Working with the HR Project Co-ordinator support the development and implementation of the staff benefit provision
  • Undertake Benefit Administration, liaising with external providers and other departments as required.
HR System/Data
  • Ensure the HR and Payroll System is fully utilised with accurate data and in line with statutory and College requirements
  • Contribute to system good practice and development
  • Provide data as required for SLT, finance team and external reports and surveys
Wider team support and personal development
  • Contribute to the development and review of HR policies and procedures in line with employment law, best practice and the College’s strategic intentions.
  • Ensure continuous development and improvement of professional knowledge to ensure the College is at the forefront of HR initiatives and good practice through attendance at events, webinars, training, networking and wider reading etc.
  • Proactively share knowledge, learning and insights with other members of the HR team.
  • Contribute to the continuous process improvement of HR activities and services
  • Attend and participate in HR team meetings
  • Respond to queries from staff and managers, forwarding on to other team members as appropriate
  • Support the wider HR function by sitting on delivering staff training i.e.induction training
  • Support wider college events and curriculum teams as required I.e. interview skills training with students
  • Any other duties as required.


About Hopwood Hall

We are a Further Education College and University Centre offering a range of full and part time courses employing over 600 staff on our campuses in Rochdale and Middleton situated to the north-east of Manchester. Both campuses have ample free parking and subsidised restaurants.

We offer staff a range of benefits including free gym membership at our Middleton Sports Arena and generous holiday entitlement.

We are committed to being a great place to work and have membership status of the Greater Manchester Good Employment Charter. We are a Living Wage employer and an accredited Disability Confident Employer. Our Equality, Diversity & Inclusion statement is designed to ensure that unfair discrimination does not take place in any part of our recruitment process.

We are committed to safeguarding and promoting the welfare of all learners and colleagues and we expect all colleagues and volunteers to share this commitment. The college complies with Safer Recruitment guidance in line with Keeping Children Safe in Education and all successful applicants are required to undertake a DBS check and other pre-recruitment checks in line with our Safer Recruitment policy. It is an offence to apply for a regulated role at the College if you are barred from working with children (or vulnerable adults if in a role where this applies).

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