Pay & Pensions Lead Full Time

  • King Edwards VI Foundation Birmingham

Purpose of the role
To lead the Operational Pay and Pension function in all Pay and Pension delivery, adhering to best practice service delivery and ensuring that provision is of excellent quality, and compliant with statutory, legislative, and regulatory controls.

Principal responsibilities and duties 

  • Lead the monthly provision of Pay and Pension service delivery ensuring each monthly period is fully reconciled, returns submitted and balanced and co-ordination with all relevant third parties for The Schools of King Edward VI. There are two monthly payrolls, are 14 schools plus one head office presenting over 2000 payslips each month.
  • Lead contact with HMRC, all pension funds, and associated third parties.
  • Management of Pension Auto-Enrolment compliance.
  • Management of GL creation, balancing and delivery to finance teams.
  • Management of APL calculations and reconciliation.
  • Lead contact for all Pay and Pension audit activity.
  • Support the development of Payroll and Pension processing.
  • Contribute to relevant committees and working groups.
  • Play a full part in the life of the academies’ communities and support the Foundation’s ethos.
  • Management of all Pay and Pension queries adhering to agreed high service standards and provide expert Pay and Pension guidance and solutions to in-depth and technical queries.General responsibilities and duties 
  • To support pay award, annual pension increases, and year-end activity.
  • To lead horizon scanning for Pay and Pension statutory changes, and service development opportunities.
  • Evaluate departmental KPI measurements and prepare data for management.
  • Ensure GDPR legislation is adhered to.
  • Explore salary sacrifice and benefits opportunities and develop the Pay & Reward offering to ensure that the Foundation remains a competitive employer.
  • Ensure that pension opt out record keeping is transparent and auditable.
  • Responsibility for the management of claim forms and timesheets – creating monthly templates, sending templates to schools, liaising with schools on claims, uploading claims into payroll system.
  • Provide Information and guidance to the wider HR Team, and Finance, Executive and Trustees within the Foundation.
  • To provide detailed technical query support for Maternity, Adoption, Shared Parental, Paternity and Maternity Support calculations.
  • To ensure that the Foundation’s under and over payment protocols are followed and recorded.
  • Responsible for knowledge base of all operative pension scheme general administration – the go to place for employee general information on each pension fund.
  • An in-depth technical understanding of statutory, legislative and regulatory policies.
  • To develop a clear understanding of the Foundation and Academy Trust’s vision, mission, and strategic aims and to actively support these, including safeguarding student safety and equal opportunities.
  • To remain up to date with the Foundation and Academy Trust’s policies, procedures and code of conduct and always uphold these.
  • To identify and undertake relevant training to enable continuing professional development, where resources allow.
  • To prepare for and proactively engage in the performance review cycle with line manager.
  • To attend appropriate internal and external meetings, as directed by line manager.
  • To undertake such other duties as agreed as being in keeping with the general nature of the job and its grade.
  • To Line manage 2 x roles – Payroll Assistant, and Pension Assistant and setting, supporting and measuring their objectives.
  • To work flexibly around pay and pension deadlines.The post holder will be required to attend meetings and may travel off-site.  The successful candidate will be required to fulfil an enhanced DBS check. 
    This job description reflects the current requirements of the post. As duties and responsibilities change and develop due to changes in organisational and other circumstances, so the actual duties and responsibilities will vary from the particulars of this job description. Job descriptions will be updated or amended from time to time to reflect such changes. 

Person Specification


  • Senior level experience in a large, complex organization managing a payroll above 2,000 employees
  • Updated knowledge of payroll, pensions, employment, and tax regulations
  • Sound working knowledge of TPS and LGPS pension schemes
  • Experience in working with and responding to external auditors
  • Strong track record of providing professional advice and guidance to senior managers and other stakeholders on payroll and pension matters
  • Ability to resolve complex matters on own initiative
  • A supporter of continuous process improvement and comfortable embracing change to enhance service provision
  • Experience in managing and motivating a team, organising workloads to ensure team objectives are met
  • Promotes a high quality customer service ethos
  • Communicates constructively and positively, supporting team members to develop or enhance their skills
  • Excellent numerical and analytical skills with high attention to detail and the ability to ‘trouble shoot’ and recommend logical and achievable improvements
  • High proficiency in IT skills, particularly in Excel
  • Experienced in working within a wider People Team and working with colleagues in other areas, such as Finance


  • Experience working with integrated HR/Payroll systems, in particular iTrent
  • Good understanding of best practice and sector trends
  • Experience in running multiple DB and DC schemes in parallel
  • Experience in implementing and processing a range of flexible benefits
  • Experience of managing an outsourced pension administration service



  • A relevant payroll practitioner qualification (CIPP)
  • Evidence of relevant CPD


  • Working towards or a willingness to undertake a relevant CIPP qualification


  • Ability to influence and persuade others
  • Ability to drive change
  • Ability to deliver at pace
  • Influencing and persuading
  • Acting on integrity
  • Delivering quality
  • Team focussed
  • Proactivity
  • Flexibility
  • Reliable and adaptable
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