Payroll Coordinator Temporary

  • Warwick College Group

Contract: Temporary, maternity contract, full time.


Purpose and Scope

The Payroll function sits within an integrated HR department. The department includes a generalist HR function, Health & Safety, Learning & Development as well as Payroll. The Payroll Co-ordinator reports to the Payroll Manager.

The College has a diverse range of employees with differing contracts, terms and conditions and the postholder will be required to ensure the correct people are paid the correct amount, at the correct time.

The role operates a number of processes to produce the payroll, including inputting and checking of starters, leavers, contract changes, overtime, and statutory payments; undertaking required calculations and producing reports and relevant letters.

The role works with the Payroll Manager to ensure that all statutory obligations are met, including HMRC, contractual and pension (Teacher’s Pension, LGPS and NEST) in order to satisfy internal and external audits, legislative requirements, and any inspections by relevant third parties.

The role assists on the provision of information requested by staff, colleagues and relevant third parties, including management information required elsewhere in the College.

Duties and Responsibilities

·         Supporting managers and staff and provide training in using all relevant payroll systems including the College’s Expenses system.

·         Deputise for the Payroll Manager in their absence.

·         Managing telephone, electronic and personal enquiries, dealing with these where appropriate and escalating as appropriate.

·         Ensure a professional, supportive service for the department.

·         Support the wider HR function by maintaining an up to date understanding of contractual and statutory Payroll law and the College’s HR policies, to be able to deliver a professional frontline customer service.

·         General office administration including processing invoices and assisting with maintaining relevant intranet pages


Health and Safety

To ensure a safe working environment for colleagues, students, and visitors in line with the HASAW Act and the College Health and Safety Policy.



Safeguarding and promoting the welfare of children and vulnerable adults for whom you are responsible and whom you come into contact with.


Annual Leave

The College offers a generous annual leave entitlement to support staff, commencing with 25 days rising to 28 days after 5 years’ service, per annum plus 8 statutory days (Public & bank Holidays) and College closure days (all pro rata for part time posts).


Hours of Work

The post holder will be expected to work such hours as are necessary for the proper performance of their duties and responsibilities, normally 37 hours per week.


Place of Work

The principal place of work will be the College’s premises based at our Royal Leamington Spa Centre. However, the post holder may be required to work on either a temporary or an indefinite basis at any premises at which we may provide services.


Offers of Work 

For the successful candidate a conditional offer of work will be made. Our offer of work will be conditional upon a number of mandatory pre-employment checks, to include but not limited to: DBS, Barred List check, right to work check, internet search, TRA check (academic posts).


Employee Benefits 

When you join WCG we offer you a whole host of employee benefits, including:

  • The opportunity to apply for Hybrid working
  • Generous annual leave entitlement plus up to 4 free College Closure days a year
  • Comprehensive training programme
  • Leadership & Management training programme to develop our next generation of managers
  • Superb health and wellbeing support with [email protected]
  • Employee Assistance Helpline offering free, confidential, 24 hours support and guidance
  • Free onsite gyms at most colleges
  • Discounted part time and professional courses
  • In the event you are poorly you will receive SSP
  • Cycle to work scheme
  • Childcare vouchers
  • Discounted hair & beauty treatments in our college salons
  • The opportunity to join NEST pension scheme
  • Free will writing service
  • Free car parking on site
  • Staff discounts in our Plant Centre at Pershore College



Physical Make-up

Ability to perform the tasks as described in the job description.  If you have a disability you should not be discouraged from applying, since there are schemes available within the College which allow for the provision of special aids, premises to be adapted and other appropriate support provided.


Ways in which these schemes might help in particular circumstances can be discussed with HR when making your application.


Essential Attainments:

  • A good general education with GCSEs in English and Mathematics at Grade C or above (or equivalent qualification).
  • IT literate with experience of using Microsoft Office packages.
  • Previous experience of working in a Payroll function.
  • Previous experience of, prioritising work and meeting deadlines.
  • Demonstrates an understanding of working within a confidential environment.
  • Previous experience of working in a busy administrative role.
  • Knowledge of payroll systems and legislated payroll requirements
  • Previous Experience of LGPS and Teachers Pensions

Essential Skills and Knowledge:

  • Evidence of excellent administrative and organisational skills.
  • Evidence of excellent customer service skills with both a professional telephone manner and excellent written and verbal communication skills.
  • Demonstrable experience of the ability to successfully meet deadlines.
  • Ability to demonstrate an understanding and knowledge of Equality and Diversity.
  • Ability to demonstrate an understanding and knowledge of safeguarding and promoting the welfare of children and vulnerable adults.
  • Ability to demonstrate behaviours which support the Core Values of the College.




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