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The role is to provide a comprehensive payroll administration service to both substantive and bank staff processing a monthly payroll. The post holder may also take on additional support duties to rest of Finance team.

 

This is an office-based role, currently in Downton but due to move to central Salisbury 2024. Typical office hours are 9am – 5pm, although some flexibility can be offered, over both days and hours.

 

Main duties of the job

  • Process monthly payroll for substantive staff, liaising with HR for any changes and updates, including processing starters and leavers in timely manner, including adding or deleting from SAGE payroll system.
  • Calculate and process all statutory payroll deductions, including PAYE, Employer and Employee NICs
  • Undertake monthly RTI submissions to HMRC
  • Collate weekly and monthly bank staff timesheets, checking any anomalies or issues requiring clarity with Clinic Managers
  • Collate all P11D and P60 reporting.
  • Process all pension automatic enrolments and opt outs, coordinating with both Pension Provider and HR team.
  • Issue P45 to leavers and send hard copy direct to individuals home address.
  • Upload all pay slips to SAGE by 28th each month and act as contact point for any staff queries (via email or telephone)
  • Collate and process staff expense claims
  • Produce routine and ad hoc payroll reports for Head of Finance and HR Manager
  • In conjunction with HR team, process any company sick pay or SSP payments
  • Manage the process of SMP, working with HR team
  • Process any ad hoc payroll processes including court orders, student loan repayments.

 

About us

Regent’s Park Healthcare (RPH) is a privately owned healthcare group comprising visionary companies focused on delivering world-class standards of healthcare and making societal impact. The company is headquartered in Salisbury, Wiltshire and provides healthcare services across the United Kingdom, specializing in the management of cardiovascular disease. RPH has heart clinics in Cambridge, Bournemouth, Poole and Plymouth.

 

Job description

Job responsibilities

In no particular order, the responsibilities and duties are outlined below:

  • Process monthly payroll for substantive staff, liaising with HR for any changes and updates, including processing starters and leavers in timely manner, including adding or deleting from SAGE payroll system.
  • Calculate and process all statutory payroll deductions, including PAYE, Employer and Employee NICs and ensure these are included in any final payroll calculations and applied as required.
  • Undertake monthly RTI submissions to HMRC, ensuring data is correct at time of posting.
  • Collate weekly and monthly bank staff timesheets, checking any anomalies or issues requiring clarity with Clinic Managers to ensure bank staff are paid in timely manner as part of monthly payroll procedures.
  • Collate all P11D and P60 reporting, ensuring the resulting documents are supplied or made accessible to individuals in timely manner via on line SAGE portal.
  • Process all pension automatic enrolments and opt outs, coordinating with both Pension Provider and HR team to meet company obligations under statutory pension automatic enrolment. Submit monthly individual and company pension contributions via secure portal direct to pension provider.
  • Issue P45 to leavers and send hard copy direct to individuals home address.
  • Upload all payslips to SAGE by 28th each month and act as contact point for any staff queries (via email or telephone) regarding access to the portal or how pay has been calculated, including any tax code changes applied.
  • Collate and process staff expense claims submitted via email or online, ensuring the payments are processed in next available pay run following correct authorisations from line managers using company expenses templates.
  • Produce monthly payroll summary reports for inclusion into accounting files, ensuring all payments have correct journal codes applied.
  • Produce routine and ad hoc payroll reports for Head of Finance and HR Manager on payroll elements applied for management information.
  • In conjunction with HR team, process any company sick pay or SSP payments based on individual eligibility and attendance records.
  • Manage the process of SMP, working with HR team on eligibility and entitlements and duration of maternity leave and pay.
  • Process any ad hoc payroll processes including court orders, student loan repayments.
  • Provide ad hoc support to finance colleagues.

 

Person Specification

Experience

Essential

  • 3 year’s payroll experience dealing with PAYE, NI, P60, P45, P11D and Pension Automatic Enrolment

Desirable

  • NHS experience ideal but not essential.
  • Familiarity with SAGE Payroll software
  • Previous experience of working with HRIS, ideally Bright HR

Qualifications

Essential

  • Numerate with GCSE Maths at Level 4 or above

Desirable

  • Qualified through CIPP – Payroll Technician Certificate (Level 3)
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The closing date is 19 October 2021

 

Job summary

An exciting opportunity has arisen for an enthusiastic and organised payroll/pension officer who has excellent numeric and analytical skills and a high attention to detail and thrives on achieving results.

You must have 5 GCSE (or equivalent) passes including Maths and English, a working knowledge of Microsoft Office Suite and basic knowledge of employment best practice/legislation, ideally together with experience of working in Payroll/Finance area. Support will be provided to staff in developing their payroll/pensions knowledge via a formal payroll qualification. As well as administration experience and the ability to communicate sensitive information in a way that builds on the successful relationships with our customers.

In return you will joining a forward looking payroll team where you will gain a range of Payroll experience, working within a busy and interesting team, driving forward innovative, quality and customer services.

 

Main duties of the job

As a member of the Payroll Team based at Salisbury District Hospital you will be using The ESR Payroll system and Pension On-Line, you will be responsible for providing administrative support including processing payroll, dealing with customer queries about issues such as pay, employment terms and conditions, pensions and expenses as well as maintaining ESR records and other department systems to ensure data quality.

Please see attached Job description and person specification for full details of roles and responsibilities

 

About us

We are a well-established acute Trust with a track record of high performance and provide a broad range of services for the populations served by Wiltshire, Dorset and West Hampshire CCGS, alongside highly regarded specialist services with excellent clinical networks both locally and nationally. We have about 470 beds and employ over 4,000 staff. We offer excellent staff benefits including an onsite day nursery and holiday play scheme, an onsite staff club with 2 indoor heated swimming pools and a fully equipped gym. Situated in the south of Wiltshire, Salisbury is surrounded by beautiful countryside including Salisbury Plain and the New forest.

Salisbury is an attractive place to live and work and really gives you the best of everything. With easy access to London and local airports, Salisbury also has one of the 31 UNESCO world heritage sites in the UK in the form of Stonehenge and in addition boasts a number of museums and famous landmarks which are well worth a visit.

 

Person Specification

Experience

Essential

  • Experience of working in a Payroll/Pensions Department
  • Demonstrate ability to deliver payroll/pension skills in practice
  • Experience of routine office procedures

Employer’s website

https://www.salisbury.nhs.uk/

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£20,721:

NATIONAL TRUST:
We are looking for a customer focused People Assistant to join our Payroll team in the HR Department.
Wiltshire

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£22,379 pro-rated+ Benefits (15Mth FTC):

HISTORIC ENGLAND:
We are seeking a Payroll Administrator to work on a 15 month fixed term contract.
Swindon, Wiltshire

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NHS Payroll Officer
Employer: Salisbury NHS Foundation Trust
Department: Payroll experience
Location: Salisbury NHS Foundation Trust, Salisbury
Salary: £21,892 – £24,157 per annum pro rata if part time

Voted by the Sunday Times as the best place to live in Britain, Salisbury is an attractive place to live and work and really gives you the best of everything. With easy access to London and local airports, Salisbury also has one of the 31 UNESCO world heritage sites in the UK in the form of Stonehenge and in addition boasts a number of museums and famous landmarks which are well worth a visit. Alternatively, the city of Southampton is only a short train or car journey away or if you prefer the sea, Bournemouth is also accessible.

An exciting opportunity has arisen for an enthusiastic and organised Senior Payroll Officer who has excellent numeric and analytical skills and high attention to detail and thrives on achieving results.

As a member of the Payroll team based at Salisbury NHS Foundation Trust you will be using the ESR payroll system, you will be responsible for providing support to the Team Leader including processing the payroll, dealing with customer queries about issues such as pay, employment terms and conditions as well as maintaining ESR records. You will also be accountable for work distribution, checking the team’s work and team administrative tasks.

You must have 5 GCSE (or equivalent) passes including Math’s and English, a working knowledge of Microsoft Office Suite and knowledge of payroll best practice/legislation, together with experience of working in a Payroll department and be fully conversant with ESR. As well as administrative experience and the ability to communicate sensitive information in a way that builds on the successful relationships with our customers. Support will be provided to staff in developing their Payroll knowledge via a formal payroll qualification.

 

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.

GETTING TO WORK

We offer parking on site at Salisbury District Hospital, a daily charge applies. We encourage our staff to utilise other green methods of getting to work such as cycling or walking where possible, and our Trust is well connected through the bus services to the city centre and other areas.

OUR COMMITMENT TO EQUALITY

Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.

The Trust actively promotes a work environment free from harassment and discrimination and provides training for staff to ensure this happens. We also closely monitor recruitment activity, training, development and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, martial status and age.

OTHER INFORMATION

If this job requires you to have DBS check to enable you to properly fulfil the requirements of the job, on appointment, you will be required to replay the cost of obtaining a DBS check and this amount will be reclaimed in installments from your salary. Many staff use the DBS update service at a cost of £13 per annum but you need to sign up for this via their website.

Please read the job description and person specification carefully and ensure that your application reflects the knowledge, skills and experience required.

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