The Role

At Link, people are at the heart of everything we do. Our people have made our award-winning social enterprise the success it is today and as it continues to grow we want them to be the best they can be and to reach their potential.

Link is looking for an experienced Pay and Benefits Officer to provide and maintain effective and efficient remuneration and benefits services to the Link group of partners including payroll, benefits, pensions and expense reimbursement ensuring compliance with statutory requirements, best practice and corporate governance that meet the needs of the businesses and provide value for money.

In the absence of the Pay and Benefits Partner, you will lead and manage the Pay & Benefits Assistant to deliver payroll, benefits, pensions and expense reimbursement services across the Link group of partners, ensuring that all payment and reporting deadlines are met ensuring compliance with employment and financial legislation and corporate governance.

You will be accountable to work with the Pay and Benefits team to provide customer service to Link staff for pay, pensions, benefits and expenses queries responding in a timely and professional manner, in accordance with Link’s policies and procedures.

About You

As an experienced Pay and Benefits Officer, you will have a Degree and/or Post Graduate qualification in Payroll Management and be able to demonstrate previous experience providing a payroll, benefits and pension service including the submission of regulatory submissions and returns within a complex organisation or a group structure. Experience of supporting the implementation of changes to payroll and benefits including systems changes and testing is required in this role.

It is essential that you have strong numeracy skills with the ability to use intermediate Excel skills to efficiently analyse and reconcile data presenting findings clearly and accurately. It is desirable to have prior experience of using CSV uploads into payroll systems. High levels of accuracy, attention to detail and ability to plan ahead, minimising and resolving risks and issues is also essential in this role.

You must be able to demonstrate previous knowledge of payroll and/or pensions legislation and have appropriate CPD in relation to legislative changes as they relate to the processing of payroll, expenses, pensions and benefits.

You can expect to work in a supportive, trusting and transparent working environment, with the autonomy to offer creative and innovative solutions. You will be given the opportunity to be responsible for handling complex and sensitive situations, whilst maintaining Link’s values; Responsibility, Empathy, Social Impact, Participate, Equality, Challenge and Transparency.

For further information on the main position accountabilities and a comprehensive list of the essential and desirable criteria required for this post, please refer to the Job Information pack on our website.

What’s in it for you?

Link offers excellent terms and conditions, and as an Investor in People and Healthy Working Lives Gold Award holder, we aim to provide a wide range of development opportunities and healthy living initiatives. We also offer a wide range of training and development opportunities.

As a Link employee, you’ll benefit from generous annual leave entitlements, a wide range of learning and development opportunities, highly competitive employer pension contribution rates, discounts on shopping, restaurants and other services via Westfield Rewards, enhanced maternity and sick pay entitlements, employee support and counselling service and occupational health services.

In return, we are looking for applications from people who will contribute to our aims and work to the highest professional standards.

This post is subject to a satisfactory Basic Disclosure.

Closing Date: Midnight on Tuesday 9 February 2021

Interview Date: Interviews are being held on Monday 15 February 2021 via Microsoft Teams

How to Apply

Our online application method is the most efficient way to apply and can be started by clicking the “Apply Now” button below. You must complete an application form to be considered for any of our vacancies but you don’t need a CV to apply for our positions. Also, if you aren’t sure about how long you have to fill in the form, you will be able to save it and return to it by clicking on the ‘My Applications’ tab of the vacancy search page and entering your username and password.

We can offer suitable alternative methods to apply if requested including although not exclusively; hard copy, Braille and audio. You can request these by emailing our Resourcing Team at [email protected] and detailing which format you would require.

Please note that CV’s will not be considered.

Please note should an internal applicant be successful in applying for this position on either a seconded or permanent basis, they will move to the terms and conditions associated with the role for the duration of the time they are in post. The terms and conditions are outlined in the advert above, and in the job description.

Link is an equal opportunities employer and we welcome applications from all sectors of the community. Our offices are fully accessible to wheelchair users and we will interview all disabled candidates who meet the essential criteria.

No agencies please.

HR & Payroll Officer

Historic Environment Scotland

Contract type: Fixed Term
Length of employment: Until 31st March 2021
Business area: Other, People Directorate
Type of role: Human Resources
Working pattern: Full-time
Number of posts: 2
Location: Edinburgh, Scotland, EH9 1SH

Summary

Later this year, HES will implement its new HR and Payroll System and we are looking for two fixed term appointments to support the HR delivery during this period while core team members are deployed on the implementation project.

HR & Payroll Officers act as a first point of contact for a wide variety of HR related enquiries, therefore we are looking for a confident communicator and someone who is comfortable actively engaging with staff at all levels and coaching managers on the application of key people policies/procedures. You will have the opportunity to develop your knowledge of HR policy and practice, work closely with colleagues in a close knit team, as well as supporting staff from across the organisation, and on the job training will be provided in the use of our systems.

Job description

• Providing professional advice and support to staff on a variety of HR matters, in line with organisational policies and procedures.
• Producing contracts of employment and other employment related documents accurately and efficiently.
• Data entry: accurately updating the system with any changes to employee and payroll records (overtime, absences etc.); thoroughly checking claims for compliance with related policies; analysing payroll output reports to check for anomalies.
• Accurately inputting data for Travel & Subsistence claims, thoroughly checking claims for compliance with related policies.
• Delivering administrative work to a high standard and on time.
• Continually developing knowledge of HR policies and procedures.
• Participating in recruitment and selection related activities, delivering a high standard of HR support to internal and external customers throughout the recruitment process.
• Assisting with the management of frequent short term and long-term absence cases through timely monitoring and advice and completing appropriate Occupational Health referrals, DSE Assessments, Stress Risk Assessments etc.
• Taking notes for internal meetings, Disciplinary, Grievance and Attendance Management cases and swiftly producing accurate, high-quality, formal notes.
• Continually developing relationships and actively engaging with staff and managers.
• Maintaining good records management practices through regular filing, following the department’s retention schedule and assisting with regular file cleansing.
• Providing administrative support to the Wellbeing Group.
• Undertaking other ad hoc tasks and duties as requested by HR Managers or HR Business Partners.

Responsibilities

Essential requirements:
• Previous experience of data entry, processing and analysing large volumes of data accurately
• Previous experience working in an HR or Payroll position.
• Familiarity with key HR and Payroll policies/procedures and their practical application.
• General office/administration experience.
• Demonstrable strong written communication skills, including experience of formal note-taking, with the ability to produce high quality, accurate notes.
• Proven track record of taking the initiative in order to deliver an excellent, customer focussed service.
• Able to demonstrate a pro-active approach to work and the ability to prioritise a busy workload.
• Comfortable advising and engaging with staff at all levels.

Desirable requirements:
• Experience of using web based HR systems.

Qualifications & Professional Memberships:
• CIPD or CIPP membership (desirable)

Benefits

What we offer

We welcome applications from all nationalities, ensuring that they have the right to work in the UK and applying for a job with us could open the door to a unique work environment. It could also give you job satisfaction and excellent development opportunities, plus a competitive salary, 25 days paid holidays (rising to 30 days after 5 years’ service) and 11.5 public holidays a year – pro rata for part time staff.

In addition we offer a great benefits package to our employees which includes:

• flexible working hours (where appropriate)
• special leave
• maternity/paternity leave
• adoption leave
• reimbursement for relevant professional subscriptions
• support for further education and personal development
• study leave for work related courses
• access to a learning resource centre

Health and welfare

We offer you access to:

• our Employee Assistance Programme – for confidential advice and counselling
• an occupational sick pay scheme
• discounts at some local authority leisure facilities
• interest free loans for bicycles and annual travel passes (see ‘season ticket’ below)
• reasonable adjustments when needed, as part of our Equalities policy

Staff discounts

You will receive:

• free entry to all of our properties (with up to three guests)
• free entry to English Heritage, Manx and Cadw properties
• 20% off purchases in our retail outlets

Season tickets

You can receive an advance to help with the cost of buying an annual season ticket for travel between home and work. The advance is then repaid from your salary over the life of the season ticket. Available to all permanent and fixed-term staff.

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.

Medical

Successful candidates will be expected to have a medical.

Selection process details

You can apply on-line by visiting our website at https://applications.historicenvironment.scot/

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Contact point for applicants

Job contact :
Name :		Human Resources, Historic Environment Scotland
Email :		[email protected]