A new and exciting opportunity has arisen to join our friendly workforce team as a Payroll Administrator.


Are you a great administrator?


Dealt with payroll previously?


Do you love excel?


If you can answer ‘yes’ to the above then we have the perfect job for you, working with a great, supportive team!


Main duties of the job


The role of the Workforce Payroll Administrator will be to maintain accurate, confidential employee information within the Electronic Staff Record (ESR) to facilitate precise payroll calculations within strict deadlines.



Youll collaborate with the wider Workforce team to deliver efficient administrative services, ensuring high quality support.


About us

Navigo Health and Social Care CIC provide health and social care services to a population of 158,000. We are a progressive and ambitious organisation that aims to support those living with a mental health illness, their carers, and families in the simplest and most effective ways.


We are different because we know working with the same methods doesn’t work forever; and we will continue to challenge the way we do things to create the best services that are centred on the people who use them.


This social enterprise is about working together with local people to create services that are owned by the community, supported by it and loyal to it. It’s challenging, it’s exciting and we want like-minded people to join us. If you think that’s you, take a look at the job specification.


Job description

Job responsibilities

Assist managers and employees with the completion of workforce/payroll documentation.


Attendance at quarterly payroll meetings with payroll provider with other colleagues.


Daily monitoring of the payroll inbox, ensuring all queries are dealt with in a timely manner.


To identify and propose process improvements to improve efficiency.


To ensure that all relevant adjustments are entered within deadlines and within correct authorisation and audit controls.


To ensure accurate and authorised contracts, salaries and working patterns are recorded within deadlines.


To ensure production of monthly reports and support managers in robust audit as needed


To perform regular data audits of employee data held in all systems, identifying, and resolving discrepancies.


To support managers to resolve staff queries, working closely with service-based Workforce & Management Secretaries and Line Managers


To ensure accurate information to enable payment of salaries within deadlines


To ensure all relevant policies and procedures are understood and correctly applied, specifically around Agenda for Change


To enter data relevant to pay into ESR system.


Produce regular and ad hoc reports on request, either from ESR directly or via Excel.


Assisting Navigo departments e.g. Performance, in collation and input of monthly data requests.


To ensure controls and audits are undertaken to assure accurate records are maintained.


To ensure staff changes are correctly reflected in ESR and communicated to our payroll provider.


To support with ensuring accurate attendance records for sickness and absence are maintained.


To manage and maintain data within the ESR system and electronic employee files.


To ensure information held on staff is up to date, accurate and complies with the Data Protection Act


To establish a work pattern to ensure pre-determined deadlines are met.


To identify and act upon priorities to ensure the accuracy of the ESR system, Workforce documentation and payroll inputs.


To resolve all queries and ensure answers are communicated, liaising between the Workforce team to resolve any employee concerns.


Send out Inter-Authority Transfers via ESR to request the verification of previous NHS continuous service dates.


Inputting accurate employee and candidate personal information onto ESR verifying and monitor its compliance with equal opportunities and best practice.


Be conversant with pay scales and annual leave entitlement and be able to calculate and explain these to managers and staff.


To undertake any other tasks linked to payroll, which are commensurate with the level and responsibilities of the post such as salary sacrifice and lease car authorisations.


Plan own workload in order to meet ongoing and regular priorities in the role and able to respond to ad hoc demands within the department and for colleagues.




To provide general HR information to managers, staff, and the general public on request.


To provide consistent, accurate and timely response to all requests for HR service, either by telephone, email, or face to face.


Contribute to the development and continual improvement of the HR Service.


Prepare and collate paperwork in line with Navigo policies and procedures and current legislation.


Maintain and input on databases for all areas of HR administration / record keeping.


Ensure all correspondence is accurate and timely.


Be familiar with relevant employment law issues and be aware of changes to the law.


Assisting managers and employees with the completion of workforce documentation.


Dealing with ad hoc queries from managers, staff, and wider organisation



Develop constructive working relationships with staff members and promote effective communications at all levels.


Person Specification



  • NVQ III or equivalent in Administration (or able to demonstrate equivalent competencies acquired over time)
  • Functional Skills level 2 (Maths and English) or GCSE 9-4 (Maths & English


  • CPP qualification or willing to work towards



  • 1 year’s payroll administration experience or use of electronic staff record (ESR) system
  • 1 year’s admin experience with a history of maintaining accurate data information
  • Ability to prioritise and work to tight deadlines to meet competing demands.
  • Experience of working in a fast-paced role


  • Previous experience of working in administrative role
  • Previous Experience of payroll administration

Skills & Attributes


  • Computer literacy with experience of MS Office, particularly Word, Excel and Outlook, Internet.
  • Ability to work with high degree of accuracy.
  • High standard of written and verbal communication skills in line with legislation, policies, and procedures.
  • Ability to manage and prioritise own workload and operate on own initiative.


  • Skills and experience in a large multi-faceted organisation.

Other requirements


  • Team working competencies.
  • Evidence of ability to manage conflicting priorities.


  • Ability to travel to and attend events outside the organisation if required.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Payroll with a difference

This is a unique and rare opportunity to lead and develop the Council’s first in-house payroll, pensions, and people administration service this century. We are looking for an exceptional person, who will be able to combine a proven track record of successful payroll, pensions, and administration support, along with knowledge and experience of transforming services to achieve excellent customer service.

You will manage a team of 38 FTE, provide a service to a workforce (including schools) of up to 10,500 and use the Council’s ERP system, Business World. The post will be based in Lincoln with the use of a team ‘hub,’ along with the benefits of hybrid working.

The role sits as part of the ‘people’ service, e.g., HR, business support, health & safety which fits within the wider leadership team of the Resources Directorate, collaborating with colleagues from finance, property, IT, transformation, legal and commercial.

Who are we looking for?

Whilst the usual experience, education, knowledge and technical ‘know how’ are all pre-requisites, the ability to lead, manage and inspire your team with the right culture, is just as critical. Likewise, is the ability to work constructively with customers, as well as stakeholders, like, corporate leaders, headteachers and council members.

Ask yourself

Are you capable of shaping and delivering a former outsourced service with an engaging, enquiring, collaborative, and pioneering approach? Do you have a strong ambition, resilience, and appetite for change?

Our offer 

We are a forward thinking and progressive employer with lots to offer.

Along with a competitive salary you’ll receive;

  • A Contributory pension
  • Comprehensive benefits package including excellent discount schemes and cycle to work
  • Sodexo Discounts and Benefits Scheme
  • Flexible working policies and access to first class wellbeing packages
  • Career progression opportunities
  • A generous leave entitlement with the option to buy more

Further details can be found in our rewards and benefits brochure


Closing Date: Monday 27th November 2023

Interviews:  11th December 2023. 


A Smarter Working Employer

We have embraced new ways of working and hybrid working will be a feature of this role. You will be given a nominated contractual work base and you will be required to commute to this work base when necessary.  Working arrangements regarding hybrid working will be discussed as part of the appointment process.

Our technology platform and equipment is very good enabling you to connect and collaborate remotely. We require that you have in place good connectivity, and we will discuss during the recruitment process if support with this is needed.


Please be advised that this position may be subject to a criminal record check.

All candidates are advised to read the attached job information pack prior to making an application.

On occasion we receive significantly more applications than expected for some vacancies and under such circumstances we reserve the right to bring forward the closing date of the advertisement. We therefore strongly advise you to apply for the role promptly to avoid disappointment should the closing date be brought forward. 

We operate a talent pool scheme whereby candidates who are not successful on this occasion may be considered for a period of up to 3 months for equal positions.

Lincolnshire County Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.

As a League 1 football Club, Lincoln City is a fast-paced working environment and no two days are the same.

We are looking to hire a Management Accountant.

The main responsibilities of the role are:

  • Payroll processing and payments
  • Producing monthly performance reports and facilitating monthly meetings with all budget holders
  • Banking – Payments and reconciliations
  • Sales / Purchase ledger administration
  • EFL Reporting

The ideal candidate should have these skills:

  • Partly or Fully Qualified (ACCA, CIMA, ACA, AAT level 4) or QBE
  • Advanced excel skills
  • Ability to assimilate large quantities of information at a fast pace
  • Teamwork and communication
  • Able to undertake multiple tasks and responsibilities to a high standard

Like the rest of the team, you’ll benefit from:

  • A very friendly working environment
  • A generous annual leave entitlement
  • A company pension (following the qualifying period)

Interim Payroll Manager (Hybrid) – Lincolnshire – c £50,000 p/a

An Interim Payroll Manager with strong operational payroll management skills urgently required for an 18 month contract in Lincolnshire. Immediate start and hybrid working (2 days a week in the office) available.

Reporting to the Head of Finance the Interim Payroll Manager would be responsible for the day to day management of the payroll team, allocation of work, ensuring that the payrolls for over 3000 employees are processed accurately and associated reporting.

Our client is seeking a deeply experienced payroll professional with proven experience of leading a payroll team and up to date legislation knowledge.

JGA Recruitment Group Ltd (“We”) are committed to equality of opportunity for all applications regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.  We strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.
We are also committed to protecting and respecting your privacy.  We are a specialist payroll, HR & reward recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business).  These statements together with our privacy notices set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

£20,043 – £21,269:

We are seeking to recruit an experienced and efficient Payroll Administrator to join our finance team to support payroll and HR in the Academy.
Lincoln, Lincolnshire

The Stamford Schools are looking to appoint an experienced Payroll Officer to manage and process the monthly payroll for all of our colleagues, approximately 600 staff. As an integral part of a friendly and professional Finance Team, the Payroll officer will prepare the Schools’ monthly payroll and statutory returns, whilst providing administrative and personnel support in respect of the School’s financial operations.

There will be an initial requirement to oversee the process of bringing the payroll in-house and setting up the associated  databases.

This role is 24 hours per week, with flexibility required around payroll cut off times and periods of increased demand.


Payroll Services Officer

Northern Lincolnshire and Goole NHS Foundation Trust

Department: Payroll Services

Location: Scunthorpe

Salary: £21,892 – £24,157 per annum

Northern Lincolnshire and Goole NHS Foundation Trust has a strong focus on delivering quality care to our population of around 440,000 people. We provide a comprehensive range of secondary care services from 3 main centres, Grimsby, Goole and Scunthorpe as well as community services in North Lincolnshire.

We aim to combine our patient first approach with innovation and creativity against a backdrop of holistic team working, as encapsulated in our vision and values – Respect, Kindness & Courage

orthern Lincolnshire and Goole NHS Foundation Trust has an exciting opportunity for an experienced Payroll Officer to join its busy Payroll department based at Scunthorpe General Hospital

The Payroll team provides a full range of pay related services and advice to employees of the Trust and two local hospices.

Delivering a service to over 7,500 employees, you will work as part of a busy team and will be able to demonstrate strong organisational skills to ensure effective service delivery.

Responsible for processing all timesheet, expense, sickness and absence information and assessing for accuracy, whilst ensuring all information is dealt with in a timely manner and processed in line with tight deadlines.

You will also be responsible for ensuring all incoming and outgoing post is dealt with appropriately, whilst also managing electronic submissions of information into the department.

You will be first line support to employees and customers calling the department, therefore, candidates must have excellent communication skills and be able to demonstrate delivery of effective Customer Service.

The ideal candidate must have knowledge and experience of working within a busy Payroll and Pensions department.

To learn more about Northern Lincolnshire and Goole NHS Foundation Trust, and discover the unique benefits on offer to employees, view our latest videos, plus more, please visit our recruitment website at nlg.nhs.uk/careers

Should we receive a high volume of applications for this vacancy, the advert may be closed earlier than stated.

General Data Protection Regulation (GDPR)

By submitting your application, you accept NLAG will use and hold your personal data for the intended purpose and in line with the General Data Protection Regulation (GDPR) and recruitment and workforce Privacy Statement.

Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

“We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers”.