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Job Title: Pensions and Payroll Compliance Lead

Pay Scale: SCP 20 – 25 pro rata £18,951 – £21,195 (full time salary £31,586 – £35,325)

Hours of Work: 0.6 FTE 22.2 hours a week

Location: Hybrid and flexible working

Line Manager: Deputy Chief Operating Officer

 

L.E.A.D. is a successful and growing Academy Trust, consisting of 27 academies across Nottingham, Sheffield, Derby, Lincoln and Leicester. This newly created role represents an exciting opportunity to be part of our professional services team that provide specialist expertise to our schools and associated Trust business areas, with the key aim to improve efficiency and support school improvement which benefits our 11,000 pupils and 1600 staff.

Job purpose:

This role will oversee the compliance and operational success of the Trust Payroll process, working closely with all colleagues within the Trust responsible for payroll input to support continuous improvement and best practice within L.E.A.D. Academy Trust.

At L.E.A.D we have a strong vision and four core principles, to lead, empower, achieve and drive. These principles underpin the day-to-day culture for support to our academies.

Overview of key duties:

  • Ensure Trust processes and practice regarding payroll and pension administration are compliant with the relevant rules and regulations.
  • Act as the Trust’s subject matter expert on all matters relating to payroll, including UK income tax, national insurance legislation and workplace pension rules.
  • Champion payroll compliance with internal stakeholders across the Trust using specialist knowledge and working understanding of day-to-day payroll operations, procedures, and documents.
  • Work closely with the Trust Payroll provider to regularly review and ensure ongoing good value for money for this service.
  • Work closely with the Trust Pension providers to ensure the records held are accurate.

Candidate Requirements:

  • Excellent working knowledge of payroll and pension systems and best practice.
  • Knowledge of pension providers and other related processes such as salary sacrifice, benefits & expenses etc.
  • Strong communication, presentational, organisational, and analytical skills.
  • Self-starter, with and ability to work independently & use own initiative to overcome obstacles.

Duties and Responsibilities:

  • Ensure Trust processes and practice regarding payroll and pension administration are compliant with the relevant rules and regulations.
  • Act as the Trust’s subject matter expert on all matters relating to payroll, including UK income tax, national insurance legislation and workplace pension rules.
  • Champion payroll compliance with internal stakeholders across the Trust using specialist knowledge and working understanding of day-to-day payroll operations, procedures, and documents.
  • Work closely with the Trust Payroll provider to regularly review and ensure ongoing good value for money for this service.
  • Work closely with the Trust Pension providers to ensure the records held are
  • Monitor accuracy of payroll data inputted and timeliness of submissions across the Trust, working collaboratively to promote good working practices.
  • Provide guidance on how to solve complex payroll, tax and pension
  • Act as the primary monitor of upcoming changes to the UK payroll & pensions
  • May demonstrate own duties to new or less experienced
  • Takes responsibility for own personal development, including identifying relevant training Supports the schools in promoting the values of the organisation.
  • Supports a positive culture throughout the organisation and adopts behaviours that exemplify the Trust’s culture.
  • Liaises regularly and effectively with a wide range of stakeholders across the Trust, including budget holders and schools’ office and business managers.
  • Liaises with external auditors and school administrative staff, to assist information flow, during internal and external audits.
  • Works closely with external providers, ensuring that E.A.D is always represented professionally.

Influencing and Managing Relationships:

  • Academy Office / Business Managers
  • E.A.D. Central Support Teams
  • Trust External suppliers for Payroll and HRIS
  • Headteachers
  • Directors of Schools
  • Trust pension providers

Benefits of working at L.E.A.D. include:

  • Hybrid and flexible working
  • Generous holiday entitlement starting at 26 days, increasing with service.
  • Access to generous Local Government Pension scheme.
  • Development opportunities including CPD and apprenticeships.
  • Out of Hours GP service
  • Electric Car Scheme
  • Employee Assistance programme including free, confidential counselling for employee and dependents over 16 in the household.
  • Occupational health services
  • Physio referral service
  • Eye care vouchers
  • Free Flu vaccinations
  • Free parking & mileage expenses
  • Air-conditioned modern head office
  • Access to various discount platforms

 

Please see our Trust website for more information

Completed application forms should be returned to: [email protected]

 

Closing date: 30th October 2024, 12:00pm, noon.

Interview date: 6th November 2024

 

L.E.A.D. Academy Trust is committed to safeguarding and promoting the welfare of children and young people and we expect all staff and volunteers to share this commitment.  This post is subject to a Disclosure and Barring Service check.

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Job summary

  • The responsibility covers all aspects of Payroll including the calculation of remuneration in line with relative Terms and Conditions whilst adhering to statutory regulations in respect of PAYE, National Insurance, SSP, SMP etc., the Trust’s Standing Financial Instructions (SFI’s) and Payroll Procedures.
  • To be responsible for the accurate and timely checking of Payroll Input for all aspects of the East Midlands Ambulance Service Payroll.
  • To provide information to internal and external agencies whilst maintaining confidentiality and not breaching the new GDPR Regulations.
  • To assist with the supervision and training of junior members of the Team and the day to day running of the Department.
  • To undertake ad hoc duties as and when requested by senior members of the Team to assist with monthly payroll processing.
  • To respond to either written or verbal enquiries relating to Pay for the section allocated, with emphasis on providing a customer focused and professional service to the employees of the Trust.

 

Main duties of the job

  • An exciting and challenging opportunity has arisen for a dedicated, enthusiastic individual to join our Payroll and Pensions Team
  • The nature of the work in this fast paced environment can be demanding and the ability to manage own workload and prioritise work is essential to ensure accurate payment of remuneration to a section of Payroll within strict deadlines.
  • To be responsible for the accurate and timely production of an allocated section of Payroll for East Midlands Ambulance Service.
  • To be responsible for the audit checking of work of junior members of the team, providing feedback and guidance.
  • To work alongside senior members of the team undertaking ad hoc duties as and when required to assist with monthly payroll processing.
  • To provide assistance with cover, to ensure Departmental standards are maintained and all targets/deadlines are achieved
  • To carry out complex calculations to resolve any under or overpayments and to adhere to the relevant departmental procedures surrounding payment recovery and advances.
  • To apply NHS Pension and Local Pension Scheme regulations ensuring that contribution rates are correctly applied and that contributions balance to pensionable pay.
  • On output to check computer generated reports to analyse gross to net pay in accordance with Payroll and Statutory Legislation.
  • To assist on the monitoring of payroll exceptions and excessive payments and to ensure that they are consistent with guidelines and within pre-determined limits

 

About us

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire’s biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

 

Job description

Job responsibilities

  • To plan, organise and prepare workload to ensure accurate payment of remuneration to a section of Payroll within strict deadlines.
  • To be responsible for the audit checking of work of junior members of the team, providing feedback and guidance.
  • To assist with the training of junior members of the team
  • To have a high level of knowledge of Statutory Legislation to enable you to apply and reconcile statutory deductions such as national Insurance, Income Tax, SSP, SMP, SAP, SPP and ShPP.
  • To have extensive knowledge of both current and past Terms and Conditions, as they apply, to all aspects of Payroll.
  • To respond to either written or verbal enquiries relating to Pay for the section allocated, with emphasis on providing a customer focused and professional service to the employees of the Trust.
  • To liaise with, and respond to, correspondence from statutory bodies and other external agencies on all matters relating to remuneration, ensuring that the information supplied is accurate and timely and within boundaries of the new GDPR Regulations.
  • To work alongside senior members of the team undertaking ad hoc duties as and when required to assist with monthly payroll processing.
  • To provide assistance with cover, to all manner of Payroll staff to ensure Departmental standards are maintained and all targets/deadlines are achieved
  • To interpret and process prime documentation and analyse the outcome within set procedures and identify any errors. To resolve any faults that have been highlighted as a result of this process.
  • To carry out complex calculations to resolve any under or overpayments and to adhere to the relevant departmental procedures surrounding payment recovery and advances.
  • To apply NHS Pension and Local Pension Scheme regulations ensuring that contribution rates are correctly applied and that contributions balance to pensionable pay.
  • On output to check computer generated reports to analyse gross to net pay in accordance with Payroll and Statutory Legislation.
  • To assist on the monitoring of payroll exceptions and excessive payments and to ensure that they are consistent with guidelines and within pre-determined limits
  • Knowledge of Payroll procedures and agreement acquired through CIPP Foundation Certificate in Payroll Administration (NVQ Level 3) or equivalent experience
  • To have extensive Payroll experience, within the NHS
  • To have widespread knowledge of the computerised payroll system ESR, within the NHS
  • Maths and English GCSE or equivalent required.
  • In-depth knowledge of Statutory Legislation
  • To have working knowledge of the new GDPR Regulations.
  • Have a higher level of both numerical and analytical skills.
  • A higher level of computer literacy
  • Have the ability to plan, organise and prioritise workload, to work independently and collectively, and to meet strict deadlines

Please note that this post does not meet the pay level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

 

Person Specification

Qualifications

Essential

  • CIPP Foundation Certificate in Payroll Administration (NVQ Level 3) or equivalent experience and knowledge
  • Maths and English GCSE or equivalent required.
  • ECDL or equivalent knowledge of computer applications

Experience

Essential

  • Experience in an NHS Payroll environment in a similar role within a large organisation
  • Previous supervisory experience in a similar role within the NHS
  • To be able to audit check work of junior members of the team, providing feedback and guidance.

Knowledge

Essential

  • In-depth knowledge of National and Local Terms and Conditions in relation to Payroll
  • In-depth knowledge of ESR
  • To have a working knowledge of the GDPR Regulations

Skills

Essential

  • Excellent level of numerical and analytical skills
  • To be computer literate with a good working knowledge of Microsoft packages
  • Able to work to a high standard with a high degree of accuracy
  • Ability to work under pressure, to prioritise and work to tight deadlines, ensuring competing demands are met
  • Be a team player, with a flexible and adaptable attitude

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.