Working in a standalone position, the post holder will be entirely responsible for the outsourced payroll and NHS pension scheme arrangements of the Practice.

Working to the highest possible standards, the Payroll Officer will ensure the timely and accurate management and administration of the payroll and associated benefits in accordance with the Practices policies, procedures, and external statutory legislation.

The successful candidate will have excellent Payroll experience. You will need to be comfortable with a busy environment, display a compassionate nature and have an excellent eye for detail.

 

Main duties of the job

Establish and maintain systems and processes, ensuring that each stage of the payroll process is actioned correctly, to enable the timely and accurate delivery of the monthly payroll. Accurate application of occupational and contractual provisions of payroll. Ensure all statutory forms are sent in a timely manner to Payedoc. Respond to enquiries from internal stakeholders and external including Payedoc, the Accountants, former employees, NHS pensions, PCSE in a timely manner. Ensure appropriate and accurate information is provided to our external and internal stakeholders. In conjunction with Payedoc, comply with the requirements for Auto Enrolment. Monthly reconciliation of the pension elements of the GMS statement. Collate and interpret the monthly master data report. Generate insights and notify key personnel. Issue various payroll reports as and when required. Undertake reconciliations as required. Gather and submit the required documentation for the year-end to the accountants. Main contact for PCSE and NHS pensions teams. Annual preparation of monthly timesheet templates. Annual preparation and communication regarding the Type 2 NHS pension forms and the go to person for all queries regarding these. Undertake work for the HR team as and when required. Comply with all data protection requirements with regards to the access and dissemination of personal data. Maintain up to date payroll knowledge and comprehensive guidance notes on processing the payroll end to end.

About us

Would you like to work for an organisation that genuinely cares for its staff as well as its patients?

With 28,000 patients, Hedena Health has 3 GP surgeries in the Headington area running team-based care, to ensure the best for our patients.

Work-life balance is incredibly important to us. We are a training practice and therefore focus on teamwork and training, with a monthly half-day training curriculum, your birthday off each year and an annual staff Away Day in which we often focus on wellbeing. As well as fresh fruit being provided for staff, homemade cakes and goodies are a staple in our staff room! In our recent employee satisfaction survey, 95% of our respondents agreed that Hedena is a great place to work!

 

We are now seeking an enthusiastic and motivated Payroll Officer to join our HR Department on a part time basis.

 

Job description

Job responsibilities

Responsible to: HR Manager

Direct report/s: None

Job Purpose

Working in a standalone position, the post holder will be entirely responsible for the outsourced payroll and NHS pension scheme arrangements of the practice.

Working to the highest possible standards, the Payroll Officer will ensure the timely and accurate management and administration of the payroll and associated benefits in accordance with the Practices policies, procedures, and external statutory legislation.

 

Main Duties

Operational Responsibilities

  • To establish and maintain systems and processes, ensuring that each stage of the payroll process is actioned correctly, in order to enable the timely and accurate delivery of the monthly payroll.
  • Accurate application of occupational and contractual provisions of payroll including, Sick Pay, Maternity Pay, Adoption Pay etc.
  • Ensure all statutory forms are sent in a timely manner to Payedoc, including P45s, Mat B1s, Pension forms, jury summons including opt out and refund requests attachment of earnings orders
  • Respond to enquiries from internal stakeholders: employees, Managers, Directors and external including Payedoc, the Accountants, former employees, NHS pensions, PCSE in a timely manner
  • Ensure appropriate and accurate information is provided to our external stakeholders: Payedoc (payroll bureau), and our Accountants and internal stakeholders: including the Finance Manager, HR Manager and the Directors
  • Pensions – In conjunction with the payroll bureau: Payedoc, comply with the requirements for Auto Enrolment.
  • Pensions – monthly reconciliation of the pension elements of the GMS statement
  • Reporting – collate and interpret the monthly master data report. Generate insights and notify key personnel (including, but not limited to, the Finance Manager, HR Manager and Payedoc)
  • Reporting – issue various payroll reports as and when required
  • Reporting – undertake reconciliations as required
  • In conjunction with the Finance Manager gather and submit the required documentation for the year-end to the accountants
  • Main contact for PCSE and NHS pensions teams
  • Annual preparation of monthly timesheet templates.
  • Annual preparation and communication regarding the Type 2 NHS pension forms and the go to person for all queries regarding these
  • Undertake work for the HR team as and when required
  • Comply with all data protection requirements with regards to the access and dissemination of personal data
  • Maintain up to date payroll knowledge and comprehensive guidance notes on processing the payroll end to end.
  • Attending practice meetings as required

 

Confidentiality:

  • In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
  • In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
  • Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

 

Equality and diversity:

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

  • Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
  • Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
  • Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights

 

Personal/Professional development:

The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

  • Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
  • Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.

 

Quality:

The post-holder will strive to maintain quality within the practice, and will:

  • Alert other team members to issues of quality and risk
  • Assess own performance and take accountability for own actions, either directly or under supervision
  • Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
  • Effectively manage own time, workload and resources.

 

Communication:

The post-holder should recognize the importance of effective communication within the team and will strive to:

  • Communicate effectively with all internal and external stakeholders
  • Recognize peoples needs for alternative methods of communication and respond accordingly

 

Other Duties

The above list of duties is not exhaustive and the Payroll Officer may, from time to time, be asked to undertake other reasonable duties, with appropriate training. It is important that all members of staff are prepared to undertake additional or relinquish current duties to maintain service delivery to patients. It is expected that requests from the Directors will not be unreasonably refused.

 

Person Specification

Qualifications

Essential

  • Educated to A level standard or equivalent

Desirable

  • Educated to degree level in finance or business.
  • AAT qualified or CIPP qualification or equivalent business, payroll or book keeping qualification.

Experience

Essential

  • Payroll experience minimum of 2 years.
  • Worked alongside a payroll bureau and has a good degree of working knowledge of HMRC requirements with regard to Tax, National Insurance, and Statutory deductions and payments.
  • Computer literate with a good knowledge of Microsoft Office, especially accounting software systems and Microsoft Excel.
  • Working knowledge of pensions, including auto enrolment regulations
  • Ability to be accurate with data input and analysis, especially when working to tight deadlines.
  • A confident communicator (both verbally and written) at all levels within the organisation.
  • Strategic, forward thinker and negotiator, with a solutions focused approach. Ability to future proof the organization.
  • A dedicated team player but equally a proven ability to work in a standalone position, autonomously.
  • Ability to build and maintain strong networks and relationships, both internally and externally.
  • Ability to prioritise, delegate and work to tight deadlines in a fast-paced environment.
  • Ability to develop, implement and embed policies and procedures.
  • Maintains confidentiality at all times and adheres to the Data Protection and GDPR regulations and principles.

Desirable

  • NHS/Primary care payroll experience (2 years plus), including understanding of and communication and processing of information with/ for PCSE.
  • Processed payroll in house including the responsibility for all HMRC requirements with regard to Tax, National Insurance, and Statutory deductions and payments.
  • Advanced knowledge of Excel, to include Pivot Tables and Macros.
  • Working knowledge of the NHS pension scheme, including pensions online (POL) and or implement auto enrolment in a previous organization when the regulations were introduced.
  • Relevant health and safety experience.
  • Able to present complex financial information and lead financial discussions at all ability levels.
  • Experience of successfully developing and implementing payroll projects.
  • Previous payroll management experience (ideally 2 years plus).
  • Ability to drive and deliver change effectively.
  • Working knowledge of applying and being responsible for the Data Protection and GDPR regulations and principles.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Location: Witney, Oxfordshire
Salary: £33,000 – £36,000 FTE

The Education Technology Services Group (ETS) provides a comprehensive range of hands-on ICT and computing support, MIS support, GDPR services and consultancy and training. We have three brands under the ETS umbrella – turn IT on, School ICT Services and SalamanderSoft. Between the three brands we provide services to over 4,000 schools across England and employ over 300 staff members. We put schools and their needs first, taking care of all their technological needs so that they can get on with teaching and learning.

In this newly created role, and as an employee of turn IT on Limited, you will act as payroll manager for all three companies in the ETS group. All three businesses have grown organically in recent years and our headcount continues to grow. You will show a high degree of flexibility as the role develops and work proactively to define processes and controls over the coming months.

Reporting initially to the Finance Director, the purpose of your role is to own and manage the payroll across all three companies and ensure our colleagues are paid accurately and on time. You will act as a trusted colleague to rest of the finance and HR teams, based across Leeds and Witney, and work closely with colleagues across the company.

You will be responsible for integrating our payroll processes, which are currently different across all three companies. You will help steer us through the consolidation of payroll into one system and implement a single, streamlined payroll process across the group. Your excellent organisations skills will be key as we have differing terms and conditions, pay structures and working patterns in all three companies. In addition, we are continuing to grow.

You will be expected to integrate quickly and become a valued member of a highly effective team but also demonstrate your ability to work independently and deliver the task at hand.

The role is based in our Witney office (with plenty of onsite parking) and you will be working with teams across the country.

As our Payroll Manager, your duties will include:

  • Processing and preparation of the monthly payroll for >300 colleagues ensuring payroll is processed accurately and appropriate deductions are correctly calculated
  • Preparing monthly payroll reports for approval and leading the HR and Finance Directors through the approval process
  • Loading the monthly payroll into the bank (ideally via BACS) and submit for approval
  • Managing pension schemes, including both auto-enrolment and local government pension schemes (LGPS). Reconciling payments to pension providers and to payroll records
  • Preparing and maintaining mileage records & reports for inclusion in payroll and to support VAT claims & CO2 calculations
  • Processing, preparing and submitting HMRC declarations and returns
  • Preparation of P11Ds, P45s and P60s
  • Reconciling staff loans, advances, salary sacrifice schemes and any other deductions and ensuring these are recovered in a timely manner
  • Managing the company’s Early Pay system
  • Managing integration of payroll with core finance system, including recording all payroll related transactions
  • Liaising with & supporting HR to ensure compliance with all regulations relating to pay are met, including salary sacrifice & impact on NMW
  • Answering employee’s queries

In return, we are offering a salary of between £33,000 – £36,000 full time equivalent salary, The role is offered on a full-time basis, however we will consider part time (min 4 days) for the right candidate.

Benefits include salary sacrifice pension scheme, Benefits & Wellbeing Hub including monthly online retails discounts, electric/hybrid car leasing scheme, cycle and ebike scheme, eye care voucher scheme, Mental Health First Aiders and an Employee Assistance Programme.

As an inclusive employer, we are proud of the diversity and flexibility that we have, and the breadth of skills and experience of our staff. We are proud that we provide a friendly and supportive place to work where people feel trusted and respected.

turn IT on is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment.

‘Happy to talk flexible working’.

‘Your data matters’

You may have experience of the following: Payroll and Benefits Manager, HR, Human Resources, Payroll, Finance Administration, Senior Payroll Officer, Compensation, Benefits, Legislation, Payroll Manager, Accountant, Payroll Management, Word, Excel, Outlook, Assistant Payroll Manager, Payroll Administrator, Payroll Clerk etc.

Position: Assistant Payroll Manager
Location: Thame
Salary: Up to £45,000 p/a
Contract: Permanent

Exciting opportunity to join a large organisation as an Assistant Payroll Manager.

Are you an experienced Payroll Supervisor looking for your next career move?

Responsibilities:

  • Supervise and support the payroll team, ensuring accurate delivery of payroll.
  • Timesheets and bulk data uploads.
  • Reconciliations, month end close/roll forward and remittances are completed on time.
  • Assist with training new unit managers on payroll systems.

Skills required:

  • Previous supervisor experience.
  • MS systems including Word and Excel at intermediate level.
  • Numerate, accurate and good attention to detail.
  • Previous iTrent experience is desirable, but not essential.

Interested? Contact Zoe at JGA Recruitment today.

JGA Recruitment Group Ltd (“We”) are committed to equality of opportunity for all applications regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

We are also committed to protecting and respecting your privacy.  We are a specialist Payroll and HR recruitment agency and recruitment business defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business).

These statements, together with our privacy notices, set out the basis on which any personal data we collect from you or that you provide to us will be processed by us.

Payroll & Finance Officer

Oxfordshire

£26k – £31k + Excellent benefits (including v. generous holiday)

Payroll & Finance Officer – A company in Oxfordshire are looking to recruit a Payroll & Finance Officer to join their team in Central Oxford. This is a full time position that can offer home working one day per week.

Payroll & Finance Officer – Skills and Experience;

  • Previous Payroll experience
  • Demonstrable finance administrative skills
  • Good communication and IT skills

If you feel that you have the skills and experience to perform to a high standard in this post, please apply online today or call Matthew at JGA Recruitment for further information.

JGA Recruitment Group Ltd (“We”) are committed to equality of opportunity for all applications regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships.  We strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.
 
We are also committed to protecting and respecting your privacy.  We are a specialist payroll, HR & Marketing recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business).  These statements together with our privacy notices set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Payroll Officer

Oxfordshire

£30k – £38k + benefits

Payroll Officer – An expanding tech company in Oxfordshire are looking to recruit an experienced payroll professional to lead their in-house payroll for 600+ staff on a sole basis.

Payroll Officer – Skills and Experience;

  • 2+ years’ end to end payroll processing experience
  • Strong Excel skills including VLookups, Pivot Tables etc.
  • Excellent communicaton skills
  • Able to assist with other financial duties as and when

The role will initially be office based with hybrid working after a period of adjustment. There is free onsite parking available.

If you feel that you have the skills and experience to perform to a high standard in this post, please apply online today or call Matthew at JGA Recruitment for further information.

JGA Recruitment Group Ltd (“We”) are committed to equality of opportunity for all applications regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships.  We strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.
 
We are also committed to protecting and respecting your privacy.  We are a specialist payroll, HR & Marketing recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business).  These statements together with our privacy notices set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.