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Job summary

We are an expanding service so require additional resource within NHS Wales Shared Services Partnership (NWSSP). We have opportunites for 2 x part time AfC band 2 Payroll Assistants within (NWSSP) based in Matrix House, Llansamlet, Swansea. The successful post holders will work as part of a payroll team providing a payroll service to NHS Wales organisations. This role will entail office base working.

Main duties of the job

The post holder will provide support to all functions within the Payroll Department across a variety of appropriate tasks. The Payroll Assistant will act as part of a team providing support to some or all areas. Some posts may be designated to specific duties and others will operate on a flexible basis to meet the changing demands of the service.

About us

At NHS Wales Shared Services Partnership we have high standards and expect everyone to embrace our values of Listening & Learning, Working Together, Taking Responsibility & Innovating, whilst ensuring trust, honesty and compassion are implicit in everything that we do. We are adaptable, agile and flexible and pride ourselves on being a learning organisation – one where it is safe to make mistakes, where blame is replaced by opportunity, learning and improvement. Innovation is built into everything that we do. We recognise our people regularly and have an Appreciation Station, to encourage staff to applaud exemplary behaviour in one another, alongside an Annual Staff Recognition Award ceremony aligned to our values. We respect and value our people and strive for a culture of compassion and inclusivity. We are a bilingual organisation, and we have a team of Change Champions who advocate ‘This is Our NWSSP’ our principal change programme. Similarly, PROUD is our new staff network welcoming LGBT+ colleagues and allies to come together in a safe space for discussions, event planning and the opportunity to build supportive networks. We have a comprehensive benefits package where there is something for everyone, supporting health, engagement and wellbeing and includes an Employee Assistance Programme. We have over 30 Mental Health First Aiders and work in partnership with local and national organisations to ensure the well-being and resilience of our people.

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

 

Person Specification

Qualifications

Essential

  • Good standard of education IT Literate and sound knowledge of Microsoft Office software

Desirable

  • Working towards NVQ2 Admin/Customer Care or equivalent qualification

Experience

Essential

  • Experience of working within a busy office environment
  • Good communication and interpersonal skills. Sound Written Skills
  • Ability to work within and contribute to the team. Good keyboard and telephone skills

Desirable

  • Ability to seek help and guidance when required or if problems occur. Ability to meet deadlines

Skills

Essential

  • Good planning and organisational skills
  • Self starter and motivated. Thrives on a challenge. Positive Attitude. Polite and Assertive.

Desirable

  • Welsh speaker

Knowledge

Essential

  • Must demonstrate a good understanding of payroll and expenses .
  • Understand requirement of Confidentiality

Aptitude and Abilities

Essential

  • Ability to empathise and relate to others needs
  • Emotionally resilient and able to respond to exposure to distressing or emotional circumstances
  • Patient, Confident with a positive attitude

Other

Essential

  • Team Player
  • Ability to “step up a gear” when required
  • Prioritise own workload and work on own initiative.
  • Ability to work, under pressure, to strict deadlines while maintaining discipline and composure
  • Ability to investigate and “problem solve”
  • Adaptable to Change

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

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Head of HR and Service Centre

£61,178 to £77,862 per annum

Our workforce achieving better together

About Swansea Council:

Swansea is one of the most vibrant waterfront cities in Britain. We boast a stunning shoreline, superb countryside and a progressive Local Authority that is committed to setting an exciting agenda for the City and Region.

Swansea Council is one of South West Wales largest employers, with over 10,500 employees across a broad range of public services.

The Role:

We are seeking a Head of HR and Service Centre to reshape the service bringing HR, OD and the Service Centre in to one team and prepare us for the future.  Reporting to our Deputy Chief Executive with direct links to the Finance Directorate, you will be an experienced and proven deliverer of a performance led service demonstrating inspirational and innovative leadership to drive forward culture change and new ways of working.

You will be an integral part of the Council’s Corporate Leadership Team, liaising closely with executive colleagues and our Political Leadership as well as our Trade Union colleagues and external partners.

This is a wide ranging role covering areas including:

  • HR and Organisational Development
  • Workforce (Analytics, Recruitment and selection processes and support, Learning & Development & Terms & Conditions Changes)
  • Payroll (Employees and Pensioners, Schools & 3rd Party Orgs);
  • Accounts Receivable & Purchasing
  • Accounts Payable;
  • Cash Management

Swansea has ambitious plans for the future, and the Head of HR and Service Centre will be expected to contribute at both a strategic and operational level in order to identify HR and workforce priorities and recommend appropriate people management solutions to support the council’s aims as well as work in partnership with other Directorates to ensure the leadership, organisational structure, working and management practices are at the optimum level to drive and support business performance.

This exciting opportunity will have influence across the Council. You will own and lead on the delivery of the workforce plan and reshape how we deliver organisational development, creating a culture and workforce, which is modern, dynamic, and representative of our diverse communities.

For an informal discussion, please contact Adam Hill [email protected]

 

Closing date: 01.02.2022