Payroll and Benefits Assistant – 18 month FTC Temporary

Job Title: Payroll And Benefits Assistant – 18 Month FTC

Hybrid Policy: 3 days in the office, 2 days remote

Grade: Associate

Business Area: Human Resources

Regulatory Status: Senior Managers & Certification Regime

UK Regulated Entity: Conduct Rule Only

SM Functions for this Role: SMF1 / SMF3/ SMF9/ SMF16 / SMF17/ SMF27

Main Function of the Role

The role is responsible for assisting the Reward Team with support across all elements of reward, with a focus on benefits and payroll administration, including but not limited to; providing benefits and payroll support for employees and managers, annual benefits review, payroll entry and verification, supplier invoice management, creating/distributing employee communication and assisting with any other HR projects as required.

Key Tasks and Responsibilities

Payroll Administration:

• Provide ‘first-line’ support for employee payroll related queries.
• Monitor and check data quality throughout all payrolls.
• Process payroll invoices.
• Assist Global Payroll Team in running end-to-end payroll processes such as:

o Generating and running reports from HR systems to generate payroll inputs

o Preparation of payroll submission, checking payroll results, building payroll reporting for sign-off; configuring payments for approval; creating payment instructions.

o Liaison with third party providers

Benefits Administration:

• Provide support to Benefits Manager on all aspects of Benefits administration.
• Assist with maintenance of 3rd party benefits platforms. This will involve uploading and downloading data, information management, configuration of functional and content changes and resolving queries.
• Process benefit supplier invoices, ensuring fees reconcile with employee membership.
• Support the renewal of benefits on annual basis for all UK & International locations and entities, including the provision of data to third parties.
• Provide ‘first-line’ support for employee benefit related queries and work closely with HRBP team and Payroll to ensure seamless end-to-end processes. Liaison with third party suppliers and utilising their systems to provide information and resolve queries.
• Create and maintain Reward & Benefit related pages and related materials on the Hub (intranet) to enable employee self-service.
• Assist in administration, communications and planning for cyclical and ad hoc projects.

Regulatory Responsibilities:

• Adhere to the FCA’s Conduct Rules, understanding that they set basic standards of good personal conduct.

Accountabilities:

• Support of Reward and wider HR team as necessary
• Provision of excellent customer service
• Maintenance of accurate records
• Production of reports/spreadsheets and management information

Personal Specification

Experience Required:

• Payroll experience is essential
• Good understanding of technical HR systems, data management and reporting is essential
• Knowledge of income and NI tax.
• Maintenance of accurate and up to date records and shared drive
• Understanding of Benefits and Compensation
• Detail focussed with good forward planning skills and ability to apply learning experiences to continually improve performance
• Interest in employee benefit and wellbeing initiatives
• Experience of working within a confidential environment and/or HR team is desirable
• Good IT skills, familiar with Microsoft suite especially Excel

Candidate Profile, Skills and Knowledge:

• Able to work under pressure whilst responding rapidly to changes and still meeting deadlines.
• Accuracy and attention to detail
• Analytical thinking and problem-solving skills
• Intermediate Microsoft Word and Excel skills with the ability to manipulate and effectively report data
• The successful candidate will have proven numeracy and literacy skills and be an effective communicator both written and oral.
• The ability to prioritise and effectively plan.
• Exercise initiative, lateral thinking and flexibility.
• Accuracy and attention to detail
• Maintains positive and productive working relationships, has a “can do” attitude and promotes teamworking
• Treats everyone with dignity, honesty and respect. Shows a high level of self-awareness, understands impact of own behaviour on others, and upholds the highest standards of company values/ practice.
• Ability to interact effectively with employees and external stakeholders

Diversity, Inclusion and Flexible Working

We believe in genuine opportunity, fairness, and respect for all applicants and aim to ensure that no current or prospective employee is subject to discrimination or treated less favourably on the basis of their disability, gender identity or expression, race, ethnicity, religion or belief, marriage or civil partnership, pregnancy and maternity, age, sex, or sexual orientation, or disability.

We understand that applicants may have different needs and expectations related to their working arrangements and are committed to a discussion on flexible working. Please raise these with your Recruitment contact to discuss what type of arrangements can work for you and the role for which you are applying.

We welcome applications from all eligible candidates, and we particularly encourage applications from qualified candidates who identify as women and/or are from a Black, Asian and Minority Ethnic background, as these groups are underrepresented throughout the financial services sector.

We are a Disability Confident Employer and participate in the “Offer of Interview” scheme, intended to actively encourage applications from people with a disability or long-term condition and offer an interview to those who meet the minimum criteria set out within this job description. You will need to let us know if you would like to opt in to this scheme by contacting Jessica Sheehan at [email protected] or +44 207 702 0888. You do not need to share details of your disability or long-term condition.

If you would benefit from alternative methods of applying or for workplace adjustments during the recruitment process, please also let us know by contacting Jessica Sheehan at [email protected] or +44 207 702 0888 to discuss the support you need.