Previous applicants need not apply
An exciting opportunity has arisen for a Band 3 Payroll Assistant to join our team based at Pinderfields Hospital on a permanent basis.
As a Payroll Assistant you will be responsible along with other team members for a section of payroll and the day to day processing, inputting and calculation associated with providing an excellent payroll service.
It is vital that you are reliable, self-motivated, organised and have excellent communication, numerical and literate skills. The ability to work to deadlines and prioritise your workload is also key to this role. You will need to have payroll experience and have knowledge of ESR and Agenda for Change terms and conditions. This is a training role and once fully trained you will progress to a band 4.
Main duties of the job
The post holder will work as part of a team within the Payroll Department to deliver an efficient and effective Payroll and Pension service to Mid Yorkshire Teaching NHS Trust in accordance with statutory requirements, and local and National Terms and Conditions of Service.
The postholder will have knowledge and understanding of the various terms and conditions of service and employment policies and will be conversant with current PAYE, National Insurance, NHS Pension Scheme and Auto Enrolment regulation
About us
We provide care and support to over a million people in Wakefield and Kirklees in their homes, community settings and across our three hospital sites at Pontefract, Dewsbury and Pinderfields (Wakefield).
Always striving for excellence, we are at the forefront of innovation and research, and we invest in teaching and the development of our workforce.
We live by our values of caring, improving, being respectful and maintaining high standards. We listen and learn because we aim to make Mid Yorkshire the best place to work and receive care.
We value diversity and welcome talent and enthusiasm irrespective of age, disability, neurodivergence, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances including providing unpaid carers support to someone with a health and care need. As ethnic minority groups, members of the LGBTQ+ community, and people with a disability/neurodivergence are currently under-represented across the organisation, we encourage applications from members of these groups. We have policies and procedures to ensure all applicants are treated fairly and consistently.
We are proud of our staff networks – who offer valuable guidance and feedback from those with lived experience.
We have a clear vision and you could be part of this! If you share our values and you want to make a difference to the lives of our patients and their families and carers, we would love to hear from you.
Job description
Job responsibilities
- To provide an accurate payroll and pension service to the Trust, ensuring that data is prepared and input into ESR in a timely and accurate manner and within the timetables set within the payroll processing calendar, ensuring that all employees are paid in a timely manner
- Complete minimum wage checks in relation of Home Electronics Scheme
- Check and input salary sacrifice lease cars onto ESR
- Ensure changes are made against employees records in line with the ESR guidelines, ensuring that the data held on the system is accurately held to enable ease of reporting throughout the Trust on employees records ensuring the correct and accurate data is extracted when requested.
- Set up new employees onto ESR, correctly setting up all system details for payments, deductions, bank account, tax code, National Insurance and Pension details.
- Upon leaving the Trust ensure that the employees leaver details are input in a correct and timely manner for all staff leaving the Trust, final payments are calculated correctly and promptly, P45s issued and Pension records updated and close down. Late notification of leavers will result in complex manual calculations being necessary.
- To maintain accurate sickness absence and entitlement records for each employee. Advise the employee and manager of any half and no-pay situations and maintain a deemed pensionable pay record as necessary.
- Calculate and arrange for manual payments for employees when required, ensuring the correct statutory and pension deductions are made and details input onto ESR.
- Actively investigates any discrepancies which have arisen from payment of pay, expenses, and pension satisfactorily explains individual pay matters in a professional and tactful manner
- Request previous service details from previous NHS employers, by means of electronic IAT processing, to ensure the employee is paid correctly and the correct incremental dates are set, company sick pay history and pension details are brought across where applicable and updating the previous employment history details.
- To ensure all payments are made in accordance with the relevant terms and conditions of Employment, Agenda for Change handbook, Trust agreements, Pension Scheme Regulations and that all internal procedures are adhered to in accordance with the Standing Financial Institutions, quality standards and Audit requirements.
- Check all post pay run data output files/reports identifying any errors which may result in the cancellation of pay. Ensure any pay adjustments are corrected prior to completing the next pay run.
- Deal with queries from outside/statutory agencies with regard to employees or Trust matters, ensuring the data Protection Act is adhered to at all times.
- Sort and prioritise work on a daily, weekly and monthly basis.
- Ensure departmental standards/quality levels are achieved; participate in the development of new standards/quality levels.
- Provide cover for peaks and troughs in the workload of the Payroll, and to cover during the absence of colleagues as required.
- Carry out other ad hoc duties as required
Person Specification
Qualifications
Essential
- 4 GCSEs, grade C or above (including mathematics).
Experience
Essential
- Experience of working with computer software programmes such as Microsoft Office, e-mail and internet.
- Previous Payroll Experience.
- Previous experience of using electronic HR/Payroll systems to view and enter employment data and collate information into reports.
Desirable
- Experience of ESR system.
Knowledge and Awareness
Essential
- Understanding and knowledge of dealing with sensitive and confidential issues, work policies and procedures (Data Protection Act).
- Knowledge of NHS Terms and Conditions of service, including Agenda for Change and Medical and Dental.
- Knowledge of statutory regulations PAYE, NIC, SSP, SMP, SAP, SPP.
Skills and Abilities
Essential
- Demonstrate good verbal and written communication skills, using tact and diplomacy when required.
- Ability to deal with conflict.
- Good time management skills.
- High standard of accuracy.
- High level of initiative.
- Flexibility and able to adapt to change.
- Able to work as part of a team.
- Strong analytical skills.
- Ability to establish and maintain effective working relationships.
JGA Recruitment GroupLeicester
LONDON BOROUGH OF BARNETColindale, London (Greater)