Purpose of the role
To lead the Operational Pay and Pension function in all Pay and Pension delivery, adhering to best practice service delivery and ensuring that provision is of excellent quality, and compliant with statutory, legislative, and regulatory controls.

Principal responsibilities and duties 

  • Lead the monthly provision of Pay and Pension service delivery ensuring each monthly period is fully reconciled, returns submitted and balanced and co-ordination with all relevant third parties for The Schools of King Edward VI. There are two monthly payrolls, are 14 schools plus one head office presenting over 2000 payslips each month.
  • Lead contact with HMRC, all pension funds, and associated third parties.
  • Management of Pension Auto-Enrolment compliance.
  • Management of GL creation, balancing and delivery to finance teams.
  • Management of APL calculations and reconciliation.
  • Lead contact for all Pay and Pension audit activity.
  • Support the development of Payroll and Pension processing.
  • Contribute to relevant committees and working groups.
  • Play a full part in the life of the academies’ communities and support the Foundation’s ethos.
  • Management of all Pay and Pension queries adhering to agreed high service standards and provide expert Pay and Pension guidance and solutions to in-depth and technical queries.General responsibilities and duties 
  • To support pay award, annual pension increases, and year-end activity.
  • To lead horizon scanning for Pay and Pension statutory changes, and service development opportunities.
  • Evaluate departmental KPI measurements and prepare data for management.
  • Ensure GDPR legislation is adhered to.
  • Explore salary sacrifice and benefits opportunities and develop the Pay & Reward offering to ensure that the Foundation remains a competitive employer.
  • Ensure that pension opt out record keeping is transparent and auditable.
  • Responsibility for the management of claim forms and timesheets – creating monthly templates, sending templates to schools, liaising with schools on claims, uploading claims into payroll system.
  • Provide Information and guidance to the wider HR Team, and Finance, Executive and Trustees within the Foundation.
  • To provide detailed technical query support for Maternity, Adoption, Shared Parental, Paternity and Maternity Support calculations.
  • To ensure that the Foundation’s under and over payment protocols are followed and recorded.
  • Responsible for knowledge base of all operative pension scheme general administration – the go to place for employee general information on each pension fund.
  • An in-depth technical understanding of statutory, legislative and regulatory policies.
  • To develop a clear understanding of the Foundation and Academy Trust’s vision, mission, and strategic aims and to actively support these, including safeguarding student safety and equal opportunities.
  • To remain up to date with the Foundation and Academy Trust’s policies, procedures and code of conduct and always uphold these.
  • To identify and undertake relevant training to enable continuing professional development, where resources allow.
  • To prepare for and proactively engage in the performance review cycle with line manager.
  • To attend appropriate internal and external meetings, as directed by line manager.
  • To undertake such other duties as agreed as being in keeping with the general nature of the job and its grade.
  • To Line manage 2 x roles – Payroll Assistant, and Pension Assistant and setting, supporting and measuring their objectives.
  • To work flexibly around pay and pension deadlines.The post holder will be required to attend meetings and may travel off-site.  The successful candidate will be required to fulfil an enhanced DBS check. 
    This job description reflects the current requirements of the post. As duties and responsibilities change and develop due to changes in organisational and other circumstances, so the actual duties and responsibilities will vary from the particulars of this job description. Job descriptions will be updated or amended from time to time to reflect such changes. 

Person Specification


  • Senior level experience in a large, complex organization managing a payroll above 2,000 employees
  • Updated knowledge of payroll, pensions, employment, and tax regulations
  • Sound working knowledge of TPS and LGPS pension schemes
  • Experience in working with and responding to external auditors
  • Strong track record of providing professional advice and guidance to senior managers and other stakeholders on payroll and pension matters
  • Ability to resolve complex matters on own initiative
  • A supporter of continuous process improvement and comfortable embracing change to enhance service provision
  • Experience in managing and motivating a team, organising workloads to ensure team objectives are met
  • Promotes a high quality customer service ethos
  • Communicates constructively and positively, supporting team members to develop or enhance their skills
  • Excellent numerical and analytical skills with high attention to detail and the ability to ‘trouble shoot’ and recommend logical and achievable improvements
  • High proficiency in IT skills, particularly in Excel
  • Experienced in working within a wider People Team and working with colleagues in other areas, such as Finance


  • Experience working with integrated HR/Payroll systems, in particular iTrent
  • Good understanding of best practice and sector trends
  • Experience in running multiple DB and DC schemes in parallel
  • Experience in implementing and processing a range of flexible benefits
  • Experience of managing an outsourced pension administration service



  • A relevant payroll practitioner qualification (CIPP)
  • Evidence of relevant CPD


  • Working towards or a willingness to undertake a relevant CIPP qualification


  • Ability to influence and persuade others
  • Ability to drive change
  • Ability to deliver at pace
  • Influencing and persuading
  • Acting on integrity
  • Delivering quality
  • Team focussed
  • Proactivity
  • Flexibility
  • Reliable and adaptable

Title: Payroll Manager

Location: Birmingham

Salary: £43,000 p/a

Office based


Work with a leading public sector organisation leading the payroll team


Main responsibilities include:

  • Leading a successful team by managing the complex payroll of over 16000 employees across multiple sites.
  • Accurately process statutory payments.
  • Fostering positive working relationships with stakeholders.
  • iTrent processing
  • Authorising BACS, summary reports and analyses.
  • Analysing data and providing insights.
  • Submitting accurate/timely tax filings.
  • Overseeing accurate P60’s and P11d’s.
  • Partnering with IT on system upgrades.

The ideal candidate has payroll and people management experience, preferably in high-volume, shared services environments.


Additional requirements:

  • Inhouse high volume payroll experience essential.
  • Advanced Excel proficiency. Essential.
  • Management experience
  • Complex manual calculations. Essential
  • CIPP Foundation Degree minimum

JGA Recruitment Group Ltd (“We”) are committed to equality of opportunity for all applications regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. We strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.


We are also committed to protecting and respecting your privacy. We are a specialist payroll, HR & Reward recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business). These statements together with our privacy notices set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Head of Reward

Location: Bath Row, Birmingham B15 1LZ

Salary: Circa £82,000 per annum dependent on experience

Hours: Full Time, 35 hours per week

Contract: Permanent


The Role


People are at the heart of who and what we are! People focused, professional and inclusivity are key to our mission to ensure change through our exciting transformation programme.  Attracting and retaining great colleagues is critical to our success, as we move into our next 5-year Corporate Plan. We constantly need to consider reward through the lens of culture and colleague experience. We believe that every Midland Heart colleague should be rewarded and recognised for their work, in ways that reflect our appreciation felt for them. That’s why we’re seeking an experienced Reward professional who will lead on the creation and delivery of a new Reward strategy that is aligned to our plans for the next 5 years.


This is an exciting time to join us in this brand-new role. Reporting to our Director of People, responsibilities include, but aren’t limited to:


  • Formulate and articulate a clear and compelling reward strategy that supports attraction, retention and motivation of a high-performing workforce.
  • Proactively foster a culture of continuous improvement within the reward space, building upon our current offer and shape future packages that continue to meet the needs of our colleagues.
  • Acting as our pensions SME, developing and implementing a pension strategy which is underpinned by strong governance, controls and risk mitigation.
  • Lead our payroll team in the delivery of a lean and efficient, customer-focussed payroll service.


Our colleagues deliver services from the location that they are best delivered on any given day. This means that, on average, you could expect to work from a Midland Heart site 3 days per week.


Our Ideal candidate? You’ll have achieved membership to a relevant professional body (e.g. CIPP, CIPD) with excellent working knowledge and proven experience of developing and implementing pensions strategies. You’ll also have a strong track record of managing and delivering reward and benefits (including Executive Remuneration) in a complex, multi-site company. As an HR professional, it goes without saying that you’ll be a true people person, with the ability to collaborate, influence and negotiate with stakeholders at all levels.


Who are Midland Heart? We’re one team working together for our tenants. We welcome people from every walk of life, at every stage of their career. We expect a lot from our people but in return you can be assured of a great place to work, where you will be well rewarded and where great people are able to succeed. Whether you want to build your career with us, or use your experience to move on, we’re here to develop your potential.


Closing date: 04/03/2024


Please be advised that suitable candidates will be invited to participate in an assessment shortly after applying and that we reserve the right to cease recruitment activity, should a suitable candidate be identified prior to the stated closing date.


We’re proud to be a Disability Confident Employer. Please feel free to contact us if you would like to discuss any adjustments you might need to be successful in this role.


No agencies please.

Who are we looking for? Experienced, highly motivated professionals with strong analytic and organisational skills. The candidate will be client facing and must have strong written and verbal communication skills. They will need to be driven and be passionate about providing a high level of service. The role will involve dealing with a variety of clients and their queries around global implementation and processing of payroll. Working with the team to manage global implementation project plans, mailboxes, dealing with a range of queries from our clients and adhering to deadlines, so ability to work under pressure is a must. Liaising with our global network and technology team to ensure global payrolls are implemented accurately and our technology is enhanced appropriately. Leading client meetings on a regular basis to run through their global payroll implementation project plans and gathering of business requirements, enhancement requests to our technology and dealing with any queries they may have. The ideal candidate will have a proactive, curious and innovative mindset who can help to grow and develop this fast expanding part of the business.
About the role

Successful applicants will be responsible for their own client portfolio and managing the day to day activities of their client’s global payroll implementations. Reporting into the global payroll implementation manager duties will include:

  • Ensure day to day and ad hoc queries are responded to in a timely and appropriate manner
  • Delivering solutions to issues raised by our network and clients, taking full ownership and liaising with your peers including the Technology team to ensure resolution of the issue.
  • Preparation and initial review of deliverables, where required.
  • Work with the PwC global network to ensure timely delivery of all information required to support set up and operation of multi-territory services, flagging any issues to the implementation lead.
  • Lead relationship and calls with clients to review collation of business requirements, project plans, update on delivery of service, progress of any out of scope services and agree processes to onboard new locations and changes to existing payrolls.
  • Lead smaller client implementations with minimal Manager involvement
  • Participate in new payroll opportunities and RFPs.
  • Become proficient in the use of the Global Payroll Platform (GPP) including new entity set up
  • Lead training and provide demos to clients/the network on use of GPP
  • Manage and train junior team members
  • Liaison with our GPP Team based in Mauritius including; weekly calls to feedback on issues encountered, working together to develop solutions for our clients and future enhancements to GPP
  • Support risk and financial management as required by the implementation team

Other Duties/expectations

Be a key member of the team to ensuring all deadlines are met against the project plans and timelines.

  • A proactive approach, open to change and developing new ways of working
  • Work as part of a team
  • Build and maintain relationships with clients and our global network
  • Timely, efficient communication should be a priority
  • Involvement in BD projects and proposals
  • Ensure best practice is at the forefront and excellent client satisfaction is achieved
  • Providing support to peers and management

Essential skills and experience

  • Strong project management skills
  • Experience of working in a client facing environment
  • Preference for prior payroll implementation experience
  • Strong Google Suite skills
  • You will be expected to lead client calls and be the face of the PwC global payroll team
  • Leading and managing multiple client portfolios


  • Excellent written and verbal communication
  • Able to manage time and work under pressure to tight deadlines
  • Able to manage the demands of numerous tasks
  • Able to work on own initiative and within a team environment
  • Self-motivated and able to motivate others
  • Diplomatic when faced with issues
  • Attention to detail

What is in it for you?

This is a fast paced, challenging environment which can provide you with a rewarding and stimulating career. You will work with well known, global clients and receive both technical and softer skills training to assist with your continual personal and professional development

  • Full time – 37 hours per week
  • Base Salary £47,420 – £49,498
  • Interview Dates Week commencing 05.02.2024

Are you an experienced professional looking for an opportunity to make a difference within an ambitious and progressive fire service?

About West Midlands Fire Service

It’s an exciting time to be part of West Midlands Fire Service (WMFS). Our vision is to make the West Midlands safer, stronger, and healthier.  Our highly trained staff aim to deliver the best fire, rescue and risk reduction services which have our communities at heart – helping them to stay safe and to thrive.

We are the second largest fire and rescue service in the country, serving an area of 900km2 and covering seven local authority areas: Birmingham, Coventry, Dudley, Sandwell, Solihull, Walsall and Wolverhampton.

About the role

Reporting to the Head of People Support, the Payroll and Pensions Manager will deliver the payroll and pensions function for our organisation.

Working closely with the HR, workforce planning, and finance teams, you will be responsible for the timely and accurate delivery of payroll and pension activities, ensuring that the organisation meets legislative requirements, whilst delivering the work through human-centred approach.

You will act as a Lead Advisor to the organisations Strategic Enabling Team, and Pensions Scheme Manager ensuring that risks are identified and mitigated.

You will have the ability to engage and influence a range of stakeholders and be able to communicate complex information in an understandable and accessible way.

The successful candidate will need sound knowledge of the firefighters Pensions Schemes and/or Local government Pension Scheme (or other similar schemes).  A good understanding of payroll processes is also advantageous.

To express your interest in this exciting opportunity you should submit your curriculum vitae alongside a detailed personal statement, outlining your skills and experience in relation to the role as detailed in the job summary.

We welcome applications from all eligible candidates, however as women and Black and minority ethnic (BAME) employees are currently underrepresented in our management roles, we particularly encourage applications from these groups.

Our recruitment and selection procedures reflect our commitment to safeguarding and promoting the welfare of children, young people, and adults. All staff and volunteers are expected to share this commitment.


WMFS offers a friendly working environment and benefits including:

  • flexible working / agile working arrangements
  • generous flexi time scheme
  • on-site free gym facilities
  • access to an in-house occupational health facility – including access to occupational health advisors, fitness advisors, sports therapists, physiotherapists, cognitive behavioural therapy practitioners and counsellors
  • 24/7 Employee Assistance Programme
  • wellbeing programmes
  • free car parking
  • Sports & Welfare scheme (for a small fee) – with access to discounted products and services.

For further information about West Midlands Fire Service please visit our website at www.wmfs.net  If you would like to discuss the role in more detail then please contact Kelly Harding, Head of People Support, at [email protected]

The closing date for the vacancy is midday on 26th January 2024.

Are you experienced in Payroll? At Doncasters we have an exciting opportunity for a Payroll Manager to join our HR team. This role is a hybrid opportunity with the option to work from home and across our UK sites.

The Role

As a Payroll Manager, you will be responsible for ensuring the efficient and accurate processing of payroll for all UK employees.

This role requires you, as the Payroll Manager, to ensure payrolls are processed in line with monthly deadlines and that legal and audit compliance guidelines are adhered to site by site.

On a day-to-day basis you will:

– Develop our payroll processes looking to implement process improvements

-Lead payroll administrators ensuring legal compliance is adhered to on each site

– Take accountability for HMRC fillings

– Identify and develop ways to continuously improve our payroll

– Liaise with the global payroll teams to understand synergies in policy and process, standardising where possible.


To thrive in this role, you will have experience processing payroll for a multi-site/ location company. You will have experience leading and mentoring other payroll staff ensuring compliance throughout. You will be a try subject matter expert in payroll leading and developing the payroll offering within Doncasters.

Doncasters Values:

We foster a winning mindset that enables everyone to be both safe and able to fulfil their potential. We strive for excellence, commitment, integrity and teamwork in the pursuit of our goals.

To Apply

Apply online.

We’ll be in touch with you quickly after receiving your application.

Equal opportunities

Doncasters is committed to achieving workforce diversity and we pride ourselves on creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, national origin, race, age, gender, disability, sexual orientation, veteran status or religious belief. We provide a fully inclusive and accessible recruitment process; if you require any support or assistance to enable a successful application, please contact [email protected]

Are you eager to become a part of a renowned company in Birmingham? We are on the lookout for a Senior Payroll Administrator who is looking for the next exciting step in their payroll career.


  • Processing end-to-end client payroll.
  • Processing statutory payments – Statutory Sick Pay, Statutory Maternity Pay, PAYE and National Insurance etc.
  • Processing year End procedures and Tax Code changes.
  • Dealing and liaising with HMRC on a regular basis.


  • Ideally need to have client payroll experience.
  • Great payroll knowledge and previous experience working in a similar role.
  • Ideally be CIPP qualified.
  • Excellent numeracy skills.
  • Strong communication and organisation skills.

JGA Recruitment Group Ltd (“We”) are committed to equality of opportunity for all applications regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

We are also committed to protecting and respecting your privacy. We are a specialist payroll, HR & Marketing recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business).

These statements together with our privacy notices set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

This is an exciting opportunity for a career in Payroll — We are offering an apprenticeship for candidates who wish to train to become a Payroll Officer with a level 3 qualification at the end of training. Our successful candidates will be employed on a Band 4 salary.

We are a large payroll dept, providing payroll services to over 20 Trusts in the UK. We have circa 90 staff and offer training to candidates who do not have NHS payroll experience.

As an ever expanding dept, there are progression opportunities available on a regular basis. We expect our staff to be hard working, able to meet strict deadlines and work as part of a growing team. You will have responsibility for your own section of work, and after initial training will be expected to manage your own workload.

Payroll is a vital component of the NHS and we embrace the challenges that the complexities of NHS terms and conditions give to us, to ensure our staff are paid accurately and on time.

Main duties of the job

You will have responsibility for your own section of work, and after initial training will be expected to manage your own workload. You will be responsible for processing new starters, leavers, changes to contract, sickness payments, maternity payments etc. You will be able to calculate tax and national insurance deductions manually and have a good payroll knowledge of both legislation and NHS terms and conditions of service after the period of training.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their ‘whole self’ to a kinder, more connected and bold place to work.

£26,910 per annum + £3,000 London weighting (if applicable):

The postholder will be responsible for providing an efficient and customer focussed HR operations administration service.
Birmingham, London, Manchester

£26,910 per annum + £3,000 London weighting (if applicable):

The postholder will be responsible for providing an efficient and customer focussed HR operations administration service.
Birmingham, London, Manchester