Payroll Officer Full Time

  • Healthshare Group

Healthshare is a successful provider of clinical and diagnostic services to the NHS and private sectors across various locations throughout the country.

If you are highly organised person with excellent time management skills, an attention to detail, strong numerical ability and who understands the importance of accuracy, you might be exactly who we’re looking for!


We are in the exciting position of recruiting an experienced Payroll Officer to join our accounts department based in our Kings Hill office in West Malling.


Main duties of the job

You will provide all round payroll administration support to the payroll manager and cover additional responsibilities if required for the department.

The ideal candidate will be completely computer literate with sound knowledge of excel, word and Microsoft outlook. You will have experience and knowledge of PAYE, Benefit in Kind and payrolls systems. In addition, you will be able to have the ability to work independently and co-ordinate with other stakeholders within the business.

The right candidate will be a trustworthy team player who understands confidentiality, respect and has a confident and friendly telephone manner with an ability to cope under pressure.


Healthshare is seeking an individual to work 40 hours per week. Interviews will comprise of competency and values based questions alongside accuracy focused data entry test.


About us

Were an independent healthcare provider, with established roots in muscular-skeletal health and diagnostics, founded by expert NHS clinicians who recognised a way to improve things.

Our approach means that whether its speed, flexibility, efficiency or quality, every aspect has been carefully considered to surpass expectations. This is why weve been a trusted partner of the NHS for over ten years, and the provider of choice for countless private patients.

We work with integrity. When it comes to collaboratively delivering care, relationships are key. Whether were interacting with each other, our partners or our patients, were always open and honest. Every key decision is based on clear process and informed by evidence.

We act with empathy. Everyone who is here, is here because they care about people. We always try and put ourselves in the shoes of whomever were interacting with and treat people with compassion and consideration.

We inspire with passion. Its hard work, but we absolutely love what we do. Theres no room for a half-hearted approach to healthcare, it requires dedication, and thats what everyone here has. A Healthshare person is enthusiastic, with a verve and panache that inspires others around them.



  • 25 days annual leave (plus Bank Holidays)
  • Private Healthcare (Employer paid)
  • Company Pension Scheme
  • Life Assurance
  • Blue Light Card


Job description

Job responsibilities

This role will provide support to the Payroll Manager ensuring payroll of all the companies in the group is reported accurately and on a timely basis. The successful candidate should also have the skills to be able to cover the Payroll Manager whilst they are absent and deal with accounts work when required.


Key Working Relationships

  • CFO
  • Group Financial Controller
  • Leadership Team Divisional MDs, Operations Directors


Main duties and responsibilities

  • Starter and Leaver information, Employee Changes, Statutory Payments, Deductions, payments, expenses and overtime.
  • Calculating, Processing and updating records for sick and unpaid leave
  • Processing NHS Pensions with monthly and yearly submission to NHS
  • Processing company pensions with monthly submissions to pension companies.
  • Updating and reconciling Pension data with pension companies.
  • Processing payroll end of year with submission to HMRC
  • Preparing Pension End of Year reports
  • Resolving all payroll queries
  • Full cover in any absence within the payroll department in absence of the payroll manager
  • Ad hoc analysis and support as necessary.
  • Yearly P11d submission to HRMC


Key Competencies

  • This role is a very hands on role and will require the person to be willing and able to participate in the daily functions of a growing finance department but is also to be experienced enough to take responsibility for their work without close supervision.
  • Inter-personal skills – the Group has a flat hierarchy so the individual must be able to interact with all levels in the organization from CEO level to front line staff with confidence.
  • An ability to recognise potential issues and resolve them before they become a problem.
  • Attention to detail but at the same time have an ability to see the bigger picture.
  • Healthshare is a privately owned Group but has investment from a leading PE house so the Group will be growing rapidly in a short period. To meet this challenge the individual must be flexible in their work practices, be able to take on new responsibilities and wish to expand their horizons.
  • Confident to challenge the status quo where appropriate.
  • Reliable


Person Specification



  • QualificationsStudying towards CIPP


  • Payroll Certification



  • Qualified by experience.
  • Worked in a payroll department for at least 3 years.


  • Healthcare experience will be beneficial.



  • Select Pay (Access)
  • Sage payroll
  • Microsoft Excel/Word


  • Experience in Select pay will be beneficial

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

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