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Payroll Officer Full Time

  • Ribble Valley Borough Council

  • Lancashire | £25,545 to £33,024 p/a (Pending Pay Review)
JOB TITLE: Payroll Officer
REFERENCE NO: RES247
SALARY SCALE: Scale 4/5/6 (scp 10-24) £25,545 to £33,024 per annum
HOURS OF WORK: 37 Hours Per Week
POST NO: TBC
SERVICE AREA: Accountancy Section
RESPONSIBLE TO: Systems and Payments Manager
RESPONSIBLE FOR: –
JOB PURPOSE: To assist the Systems and Payments Manager in the provision of the payroll service for the council and in the undertaking of the pension administration duties of the council. Also, responsibilities regarding the creditor and debtor function.
KEY RESULT AREAS:
  • Assist in undertaking the accurate and timely payment of salaries and other remuneration due to all Council employees.
  • Assist in undertaking the payment of all Members Allowances.
  • Assist in undertaking the implementation of pay awards, payment of back pay and correct processing of starters and leavers.
  • Be responsible for undertaking the full payroll pay run on a number of occasions during the year to ensure cover available in the event of any leave within the Systems and Payments Manager post.
  • To help ensure full compliance with HMRC requirements in respect of all payroll services, including IR35.
  • Assist in resolving pay queries and correction of errors etc.
  • Assist in the provision of accurate monthly pension data to Lancashire County Council.
  • Sickness monitoring in order to ensure correct payroll payments in line with the Council’s sickness policy, keeping HR fully informed of any potential long-term sickness. Follow the relevant sick pay entitlement procedures.
  • Completion of Government and other associated returns in respect of the payroll function.
  • Assist in the correct payment of the Council’s creditor invoices.
  • Assist in the administration of the construction industry scheme and liaison with contractors.
  • Assist in the raising of debtor invoices, follow-up of arrears and liaison with the legal section regarding debt recovery.
  • Liaison with individual debtors regarding agreement of payment terms.
  • Review of periodic income accounts linked to the retail price index and budget book charges.
  • Provide cover in the absence of the Systems and Payments Manager.
  • To be responsible for ensuring the data quality of all information related to the duties of the post.
  • To adhere to the Council’s policies including equal opportunities and health and safety.
  • To undertake other duties of a similar responsibility as may be allocated to the post from time to time.
Progression to Scale 6 would be dependant on attaining a Level 4 Payroll Specialist Certificate (PSC) with CIPP, or Level 4 AAT qualification or other relevant equivalent level 4 qualification, and the ability to demonstrate competence in the following areas:

  • Responsible for undertaking the full payroll pay run and the accurate and timely payment of salaries and other remuneration due to all Council employees. Cover to be provided by the Systems and Payments Manager for any leave.
  • Responsible for undertaking the payment of all Members Allowances.
  • Responsible for undertaking the implementation of pay awards, payment of back pay and correct processing of starters and leavers.
  • Responsible for the provision of accurate monthly pension data to Lancashire County Council.
  • Responsible for resolving all pay queries and correction of errors etc.
  • Responsible for the provision of accurate monthly pension data to Lancashire County Council.
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