The Company

FDM is the market leader in the Recruit, Train and Deploy industry. We recruit and train graduates, ex-forces personnel and returners to work, transforming them into IT and business professionals before deploying them across our client base. We work in partnership with our clients to fill their speciality skills gaps, building a diverse pipeline of talent for the future. With centres across Europe, North America and APAC, FDM has shown exponential growth throughout the years, firmly establishing itself as an award-winning FTSE 250 employer.

The Role

•    Processing the full payroll cycle and maintaining the payroll system, working closely with payroll provider to ensure accuracy.
•    Updating the payroll memos and ensuring all changes are processed on the payroll system.
•    Running and importing hours from the time-sheet system onto the payroll system.
•    Liaising with HR regarding payroll changes on a regular basis.
•    Responding to queries from employees.
•    Completing required controls and risk checks to ensure payroll has been accurately updated.
•    Ensuring payroll is complying with legislation and raising any concerns with Group Payroll Manager.

Required Experience

•    Previous experience of processing payroll.

Desirable Experience

•    ADP Freedom
•    Studying CIPP or Qualified

The HR Department are looking for an experienced and highly competent Payroll Manager to oversee, manage and co-ordinate F1’s monthly payroll to ensure our hard working staff get paid correctly, and on time!

This is an exciting opportunity for someone who enjoys working in a stand-alone capacity.

Main Duties & Responsibilities

• Responsible for the monthly payroll process, ensuring all payroll documentation is managed in a timely manner, with a high level of accuracy, to include
• Benefits administration, including supplier liaison and assisting with renewal administration where applicable e.g. Insurance cover, healthcare renewal etc.
• Maintain clear and concise payroll guidelines by writing and updating policies and procedures
• To handle all internal and external payroll and benefit queries and ensure that information given is accurate
• In line with Company policy and procedures; to administer and co-ordinate Contractor paperwork to ensure company fulfils its obligations in accurate verification of employment status and complete associated paperwork, including preparation for IR35 compliance in 2020
• To assist Senior Management with the preparation of information and financial reports as required, including but not limited to annual budgets, salary reviews and bonuses
• To produce reports and analyse statistical information to support Gender Pay Gap reporting
• To produce reports to support US CEO Pay Ratio reporting
• To collate and format employee and contractor information for inclusion in Canadian tax filings;
• To assist in the preparation of P11Ds and Payroll Settlement Agreement (‘PSA’) filings;
• To collate and submit information to fulfil Company’s obligations under French Posted Worker regulations and other overseas compliance as required;
• To complete and process correspondence from internal and external sources;
• To work closely with HR to encourage open and timely communication;
• To complete authorised financial references for employees;
• Maintain professional knowledge of payroll legislation and keep Senior Management updated of implications for the Company;
  Implement payroll legislation updates as required:
• Undertake staff communications regards payroll changes, ensuring they are timely and clear;
• Ongoing evaluation of procedures and processes, ensuring implementation of necessary changes so the payroll function is run in the most efficient way;
• Support Senior Management in providing payroll information to the Company external auditors as part of the regular financial and Sox compliance audits;
• Maintain employee confidence ensuring the Company GDPR policies are followed at all times to protect payroll operations, payroll records and maintain a high level of employee confidentiality;
• The input and processing of payroll data for 500+ employees including processing; starters, leavers, contractual changes, benefits, statutory changes etc.;
• To coordinate with Formula 1’s US parent company regarding payroll tax deductions for US assignees;
• Production of payroll reports for checking by third party as part of Sox Compliance;
• To review and resolve any payroll discrepancies that arise as part of the check;
• Balance payroll account information;
• Determine payroll liabilities and process same, including HMRC reporting;
• Pension administration, including auto-enrolment and salary exchange schemes, ensuring payments are made within legal time frame;
• Maintain payroll self-service records;
• To administer salary amendment letters
• Maintain all paperwork relating to the Company’s payroll system, including ensuring staff are communicated with promptly and filing is completed accurately and on a timely basis;

About You
 Qualifications

• CIPP Qualified (min level 5)

Experience

• Strong payroll experience at a high level
• Experience operating in a standalone payroll position
• Gender Pay Gay reporting (desirable)
• Assisting External Audits

Knowledge & Skills 

• Strong knowledge of current payroll legislation
• Ability to analyse and manually reconcile records and payments
• Ability to keep good financial records and to prepare routine financial reports
• Knowledge and understanding of IR 35 requirements
• Be a confident communicator, be able to create effective working relationships at all levels, both internally and externally
• IT competent with advanced Excel skills, including pivot tables and other functions
• Impeccable attention to detail and accuracy
• First class written and oral communication skills
• Knowledge of personnel procedures and good working practice
• Excellent time management skills
• Knowledge of Statutory payments (SMP, SSP etc)
• Intermediate Word skills
• Working knowledge of Cintra payroll system (desirable)
• Knowledge of SOX compliance (desirable)

Personal qualities 

• High level of integrity
• Able to work on own imitative
• Able to prioritise workload
• Professional and confident with a can do attitude
• Be organised and diligent and able to work to deadlines

Payroll Shared Services Manager

Mid Kent Services    

SALARY: £41,338 – £45,171

The Payroll team are responsible for running payrolls for Maidstone, Swale and Dartford councils. The post holder will be based at Maidstone although there will be some requirement to travel between Sittingbourne and Dartford.

This is a fantastic opportunity for a strong HR payroll professional to join the HR Shared Service who will have responsibility for leading and coaching the Payroll Team and ensuring the delivery of a high quality payroll service for all three organisations.   Experience of using integrated Payroll/HR system is essential and experience of the MidlandHR iTrent system would be advantageous.

Reporting into the Head of HR Shared Services you will have experience of operating at a senior level with responsibility for managing and developing a small payroll team.  You will be responsible for the day to day running of payroll, providing specialist advice, guidance and interpretation on pay and related legislative matters in order to provide an efficient and cost effective payroll service. You will also be expected to provide advice with regard to the Local Government Pension Scheme (LGPS).

You will help to manage, maintain and develop the payroll system to ensure its accuracy, relevance and security of data in line with changes to regulations, policy and statistical requirements such as pension returns and all legislative requirements.  Therefore good working knowledge Microsoft products such as Word and Excel are essential.  You will also be required to run and create reports through our reporting tool of SAP Business Objects.

The successful candidate will have exceptional knowledge in payroll legislation, taxation and national insurance rules as well as strong problem solving, numeracy and communication skills.

Candidates must be a member of the Chartered Institute of Payroll Professionals (CIPP) or equivalent body and will ideally hold a CIPP qualification; Grade 5 or above and with significant experience of managing a payroll function.

For further information or to discuss this opportunity in more detail, please contact Peter Jones on 01622 602186.

To apply for the position please visit www.maidstone.gov.uk/jobs and complete the online application form or by phone on 01622 602555

Closing Date: 10^th February 2019

Interview Date: 19^th February 2019

Council Benefits:  career average pension scheme, professional fee payment, flexible working (including opportunities for home working and job share), employee benefits package and generous leave entitlement.

London South East Colleges is a successful and innovative College operating with sites across Bromley, Orpington, Bexley and Greenwich.  With nearly 14,000 students and 1,000 members of staff, the College is a major employer in the area and makes a significant impact on the lives and future prospects of its learners who travel from across London to study with us.  The College is also the sponsor of London South East Academies Trust, a growing Multi Academy which is rapidly developing a track record of academic and financial success.  With a combined turnover of circa GBP 65m and the ambitious growth plans of the group, there has never been a better time to join this exciting organisation.

In this exciting time for the College, an experienced Payroll and Benefits Officer is required to support the HR team with pension and benefits related responsibilities at our Orpington campus reporting into the HRIS data manager.

You will be responsible for coordinating the day to day Pension and Benefits related activities for the HR team. This will include:

• Monitoring and reviewing time and expenses claims
• Processing annual and monthly allowance payments
• Calculating and processing occupational and statutory payments (SSP, SMP, SPP)
• Managing Auto Enrolment and Qualifying Pension Schemes, processing pension assessment prior to payroll close, processing opt outs and opt ins, creating monthly upload files.
• Responsible for processing annual Gender Pay Gap returns
• To ensure annual leave accrual is setup correctly for all employees monitor quarterly payments

Requirements:

• An advanced knowledge of HR systems, ideally with iTrent.
• Strong analytic and numeric capability, including an intermediate to advanced level of excel.
• Previous experience working within Education
• Good understanding of HR and Payroll policies and processes
• Working knowledge of UK benefits

To be successful in this role, you will have excellent communication skills with a high level of attention to detail. Experience of working in a similar role within Education is highly desirable.

In return we will offer you a generous salary and a generous annual leave entitlement.

As the College supports a number of children and vulnerable adults, all staff are exempt from Section 4(2) of the Rehabilitation of Offenders Act 1974.  Accordingly, most staff will be subject to either a ‘Standard’ or ‘Enhanced’ DBS check and a List 99 check, which confirms there is no barring in place.

Closing date: 31/01/2019

Interviews: To be confirmed

To apply for this role please click on the link below and you will be redirected to London South East Colleges website:

https://www.lsec.ac.uk/work-for-us

For enquiries contact the Recruitment Team at: [email protected]