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Job Description and Details

An opportunity to join an exciting and innovative team within training and business services.

We are looking to add an experienced Payroll Executive to our team to deliver training and mentoring, this role will contribute to the wider business services team, supporting and developing our payroll juniors. The role includes planning teaching, learning and mentoring to the required standard to our Payroll executives, assistance in the creation of resources and participation in webinars.

Person Specification – Minimum

  • 5yrs post Payroll qualifying experience.
  • CIPP Level 3 qualification
  • Driving Licence and Own Transport.
  • Good Communicator
  • Professional image
  • Minimum GCSE C or equivalent in both Maths and English.

Person Specification – Preferred

  • CIPP Level 5 qualified
  • Team Leader within Payroll/ Administration
  • Experience of training/ mentoring new entrants.

Training – We constantly invest in our team as such training and support will be tailored to suit each your role.

Date of Position – Starting May/June

Geographical Area  – West Midlands, with some national travel.

Hours of Work – Flexible to suit

Contract Length – 6 month trial period then indefinite upon successful completion.

Salary Scale/ Perks / T&Cs – Competitive salary based upon experience and specification met, excellent range of benefits including unlimited holiday.

Closing Date  – tbc

Applications Instructions  – Send covering Letter and CV to [email protected]

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Purpose of post: Working together with two other payroll officers, provide an efficient and professional Payroll function for the Devonshire Group, processing payrolls in a timely and accurate manner, advising employees and managers on all payroll matters.

Main Responsibilities:

• To process, balance and submit payrolls for the DG and their associated businesses, using the Payroll database.
• Working closely with the Time and Attendance (T&A) representatives across the DG, collating hours and importing via T&A into payroll, following the relevant T&A processes.
• Collate and process hours, or other data, using either CSV imports or occasional manual input for departments across the DG and their associated businesses.
• Collate and submit data relating to the DG pension schemes and answer queries from employees.
• Reconciliation of Tax and National Insurance, submitting Real Time Information to HMRC within the timeframes required, ensuring deadlines are met.
• Using the payroll database, provide reports to the DG departments and finance team, this will include invoicing and creation of nominal journals.
• To calculate company and statutory payments such as sick, maternity, paternity, and adoption payments.
• To ensure all year-end procedures are adhered to.
• To keep up to date with payroll related legislation, making suggestions for improvement and ensuring the database is kept up-to-date accordingly.
• Work closely with the HR team to ensure accuracy of payroll, assisting and implementing any payroll changes as required.
• General administration of the payroll department to include but not an exhaustive list, answering the telephone, filing, daily shredding, letter writing and responding to employee queries.

THE DEVONSHIRE GROUP: We believe in: Always Improving : Decency : Being Inclusive

Job Title: Payroll Officer Reporting to: HR & HR Systems Manager Accountable to: Director of HR and Safety
JOB DESCRIPTION:

Personal Specification:

Essential
• High degree of numeracy and accuracy skills, with an ability to produce work to a high standard with great attention to detail. • Good knowledge of payroll databases with the ability to produce reports, enter and extract data.
• At least two years previous payroll experience in a payroll department dealing with all aspects of payroll including communication with employees.
• An intermediate payroll or finance qualification such as CIPP, AAT or demonstrable equivalent experience.
• Intermediate excel skills.
• Ability to work under pressure, being timely and consistent.
• Team worker, calm and personable.
• Able to deal with confidential data with absolute discretion.

Desirable
• Knowledge of HR and Payroll databases.
• Working with CSV import routines and T&A systems.

This is a description of your duties and responsibilities at the present time, however, this is not an exhaustive list and other duties may be required in line with the current and future needs of the business.

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Payroll Advisor

JCB WORLD HEADQUARTERS – Group HR

Permanent

Full Time

Salary: Competitive plus benefits

Closing Date: 28/03/2019

 

What could you do with a globally-recognised brand?

JCB is a world-class, family-owned business. We are proud of our achievements and recognise that future growth and success is shaped by the ambition of the JCB team. If you are looking for a career with a business where people really count, look no further.


About your role

We are currently recruiting for an experienced Payroll Advisor to join our Payroll Team here at JCB World Headquarters in Rocester, Staffordshire.

As a Payroll Advisor you will need to liaise closely with your business unit functions and with payroll colleagues in order to ensure collaborative working. As the point of contact for your functions you will need to be approachable and knowledgeable and be able to advise and respond to queries in a professional and courteous manner.

This role will provide the right candidate with the opportunity to work in a fast paced payroll team, with an emphasis on continuous improvement and the chance to be involved in, and deliver projects alongside your payroll workload.

This position will be key in delivering accurate and timely information flow between HR, Finance and Payroll and will require close interaction with HR Advisors and Administrators.

 

About you

  • Ensure accurate and timely payments, delivering all contractual and statutory entitlements
  • Monitor pay authorisation requirements to ensure they are met and adhered to
  • Maintain a working knowledge of standard payroll procedures and reporting
  • Maintain a working knowledge of PAYE including all RTI requirements – FPS/EPS/EYU
  • Maintain a working knowledge of SMP/SSP/SPP/ShPL
  • Utilise payroll and time and attendance reports to produce accurate payments.
  • Respond in an accurate and timely manner to internal and external payroll queries i.e. employees, HR colleagues, HMRC etc
  • Maintain accurate practices, records and filing system for audit purposes
  • The commitment to work flexibly as and when the need arises

 

Your Skills and Experience:

We are seeking candidates with a CIPP qualification or working towards, or equivalent experience in a Payroll Function; you will have an in-depth knowledge of ‘good practice’ payroll processing and procedures and have expert knowledge of all current PAYE and benefits legislation.  You will have a high level of numeracy and be confident in calculating gross to net payments.  You will have excellent practical knowledge of statutory payment calculations and requirements, including SSP, SMP, SPP and ShPL.

We need someone who has the ability to work within an established team and manage the entire end to end payroll process, whilst having the ability to deliver continuous improvement – challenging the status quo, problem solving and actively looking to develop more efficient practices.  You will have experience of working with high volumes and tight deadlines, with personal accountability to organise and prioritise your own workload, whilst demonstrating careful attention to detail and adhering to all mandatory audit requirements.

You must have a good working knowledge of Microsoft Excel, including the use of pivot tables, vlookup, IF statements and other standard formula.  Impromptu reporting skills, experience working closely with time and attendance systems, and knowledge of PS Enterprise Payroll System would be an advantage.

If you have a flair for payroll and are looking for somewhere to enhance your career, this role is ideal!

 

Rewards and benefits

Our achievements – now and in the future – are down to our 14,000-strong worldwide workforce. To say thank you, we give everyone here career development and the chance to progress. We also pay great attention to employees’ health and welfare. You can expect medical insurance and dental care schemes, plus access to our healthy living centre. Naturally, this comes with a competitive salary, company pension and 33 days’ annual leave.

 

JCB is an equal opportunities employer. We value diversity and welcome applications from candidates from all backgrounds.

Recruitment agencies: JCB does not accept any speculative approaches to present candidates for advertised vacancies.

 No closing date? If so, that’s because we often only advertise until we have filled the position. It’s therefore best to submit your application as soon as possible.

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A leading financial services consultancy offering Payroll, Tax and HCM services to both national and International clients has a requirement for a Payroll Consultant to join their organisation.

Ideal candidates will possess a combination of some or all of the following experience:

1. Operational Payroll Reviews Experience
2. Payroll Strategy Experience
3. Vendor Selection: (Systems and/or services)
4. Implementation Experience (either systems or payroll processes/new payrolls)

This role will involve providing payroll consultancy services to multiple clients and therefore, we are seeking someone who can demonstrate proven payroll technical skills in relation to payroll, systems and associated legislation.

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An exciting opportunity has arisen within our Human Resources and Organisational Development Service Centre for a pro-active and highly organised individual to join our busy team.

You will have experience of completing a monthly payroll end to end, and act as the first point of contact for enquiries on a wide range of payroll/pension matters, including non-standard payments, sickness pay and annual leave, Maternity/Paternity/Shared Parental leave, terminations, Real Time Information, IR35 and pensions administration.  In addition, you will provide advice on a broad range of Human Resources and Organisational Development policies and procedures and assist with the provision of a comprehensive administrative support service including ensuring compliance with UKVI requirements.

With recent payroll experience in a large and complex organisation, you will possess excellent interpersonal skills and will be a confident communicator, able to provide a professional and customer focused service across the University. This is a great opportunity for someone with plenty of initiative who has effective organisational skills together with the ability to prioritise work, an eye for detail, able to maintain confidentiality and work to tight deadlines in a busy and varied environment.

Experience of using Microsoft Office, especially Word and Excel, is essential and previous knowledge or experience of working within Human Resources and Organisational Development and/or on-line payroll systems would be an advantage.

The successful candidate must be able to work well as part of the immediate work team and play a role in supporting the wider HR team.

This post is offered on a full time, permanent basis.

To find out more and to apply please visit our website http://jobs.staffs.ac.uk

Closing date for completed applications: Wednesday 05 December 2018.

We value diversity and are committed to equality of opportunity for all

 

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Payroll Supervisor

Derby City Council

Grade G

 

Support Derby City Council’s visionary staff

 

Derby City Council is a local authority with a difference. Like all of our council counterparts, we have been tasked with looking for cost efficiencies and ensuring every penny of taxpayer money is used wisely. But what sets us apart is that we are embracing this initiative. In fact, we are using it as the catalyst for our goal to be a ‘safe, strong, ambitious city’ by 2030. Our people aren’t just civil servants – they live in the very area that they serve, so they are united in their vision of creating a city that brings out the best in everyone. The resulting atmosphere is one which is hard to beat – friendly, collaborative and buzzing with energy, our modern offices are quite exceptional.

 

Our Shared Services HR team are at the heart of our work, supporting our valuable staff with a level of service that is meticulous. Managing the day-to-day activities of the payroll team, you will ensure resources are being used efficiently and that workloads are manageable for your colleagues. Sharing your expert knowledge about payroll processes, procedures and policies with the team, you will see to it that they are offering a consistently high standard of customer satisfaction, including the timely and accurate delivery of management reports, statutory returns and statistics. From processing payrolls and payments to resolving complex challenges including complaints and participating in audits, you will be the go-to person when a situation needs an experienced touch. Furthermore, your motivational approach to management will ensure that this dynamic team are happy in their work, and are being fully developed.

 

We operate a tight ship at Derby City Council, so you will thrive in this role if you are capable of applying control procedures to ensure we are complying to all expected standards. But more than that, you will actively maintain your industry knowledge, remaining on top of current legislation and conveying this information to your team. As such, you will have considerable leadership experience in a payroll role, as evidenced by your management-level payroll qualification. With good English and Maths GCSEs (minimum grade C), you will have an enhanced knowledge of payroll and pensions-related legislation and regulations. Comfortable operating computerised payroll systems, you will also be adept at using Excel. A natural leader with an approachable, flexible and collaborative demeanour, you will have what it takes to identify and deliver training and mentoring to your team.

 

When you join our team, you can expect so much more than ‘just’ a job. You can expect a career-defining role, enhanced by a good work/life balance and excellent training and development opportunities. With the full support of a team who dare to think differently, we are proud to work with each and every one of our colleagues. Make the leap to a better career – join Derby City Council.

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Client: Baxter Personnel Ltd

Aldi has over 760 UK stores with exciting growth plans leading to 1,000 UK stores by 2022 and are also building a new, purpose built, state-of-the-art Distribution Centre on the Isle of Sheppey which will open in 2019.

Forming an integral part of Payroll in Aldi’s Corporate Head Office you will lead your Payroll team to deliver payroll services across the corporate business to ensure all deadlines are achieved.  You will also form part of the Senior Management team in Corporate Head Office.

This is a fantastic opportunity for an experienced Payroll Manager looking to develop their career with an award-winning company with huge expansion and development plans in the UK.

The role:

This is a newly created position within the Aldi Corporate Head Office so a real chance to make the role your own.  Your initial responsibility will be to manage the smooth centralisation of the Payroll function to Corporate Head Office.  Within this you will ensure all Payroll processes are standardised and integrated into one uniform process.  You will also be responsible for growing your new team and integrating them with colleagues across all regions.

Responsibilities:

  • Development and management of a team of direct reports
  • Overseeing all payroll processes
  • Responsible for Ireland and International payroll for Ex Patriots both Inbound and Outbound.
  • Promote awareness of and compliance with processes including spot checks within the department to ensure 100% quality and accuracy
  • Provide guidance and training on practices and procedures
  • Represent Payroll at Senior Management meetings with Directors
  • Management of the departmental budget and expenditure
  • Support departmental decision making processes through accurate and relevant data
  • Develop systems and procedures to ensure the effective management of the department, recommending operational efficiencies and internal controls
  • Manage the efficient and effective flow of correspondence both internally and externally
  • Management of centralised filing systems and shared network drives
  • Implementation of systems and processes to support the continual expansion of a fast paced payroll department

Skills and Experience Required:

  • Relevant experience in a Payroll function at Management level or above
  • Proven ability to provide support, guidance and training to payroll and non-payroll managers and colleagues
  • Experience of managing your own team
  • Project Management experience
  • Experience of implementing change and new systems/solutions
  • Excellent IT skills
  • Exceptional organisation skills
  • Strong commercial awareness

The ideal candidate will have enthusiasm and drive, experience of working to deadlines in a dynamic environment, be able to think on your feet, be self-reliant and be a confident individual with a positive mental attitude.

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OB PURPOSE:

  • To provide an accurate and timely payroll service for our clients
  • To be responsible for a section of weekly and monthly payroll.
  • To process in accordance with statutory and NHS national terms and conditions of employment.

KEY WORKING RELATIONSHIPS:

Internal:   Managers and employees, Finance, HR External:  Banks, Building Societies, HMRC, Dept of Works & Pensions,

MAIN DUTIES & RESPONSIBILITIES:

1. To manage an allocated section of weekly and monthly payroll ensuring staff are paid accurately and in a timely manner

2. Responsible for the processing of all information received in relation to allocated payrolls, within current and previous pay periods, to include:

  • New starters/leavers. C
  • hanges to contract – hour changes, promotions, demotions.
  • Sickness, Maternity pay, Paternity Pay, Adoption Pay & TIA calculations.
  • Calculation of protections, Acting up
  • Implementation of AEO, student loan, DEO, P45’s etc.
  • Processing of voluntary deductions – e.g. union deductions, GAYE.
  • Calculation of back dated information, and checking on retro run
  • Be able to calculate and apply overpayments to the ESR payroll system, and complete necessary documentation – letter, added to spreadsheet etc.
  • Be able to calculate, raise and recover advances of pay where necessary.
  • Reconcile negative payments and amend on ESR.
  • Extensive knowledge of all NHS terms and conditions and their application to include Agenda for Change, Medical & Dental and Whitley Council;
  • Browsing and checking another section of payroll to comply with audit requirements of secondary checking;
  • Responsible for ensuring correct annotation and scanning of payroll documentation for allocated payroll;
  • Checking of a variety of payroll reports, as directed by the team leader, and to be responsible for the sign off of payrolls for first send processing.

This is not an exhaustive list, but an example.

3. Compliance with Local, National and Statutory regulations and have a full understanding how PAYE, NI etc. works in conjunction with the payroll facility.

4. To be able to communicate effectively in person, by telephone or in writing to include confident use of all Microsoft packages. To be able to deal confidently with requests for advice or assistance with queries from employees, colleagues, managers and external agencies including the HMRC.

5. General Payroll Responsibilities –

  • Responsible for timely and accurate input of payroll information into ESR.
  • To build and maintain relationships with colleagues, staff from client organisations, managers and external organisations through effective communication when dealing with requests for advice or assistance, these may be written, verbal or face to face.
  • To assist auditors in locating information and resolving queries as requested by the team leader and Payroll Operations Manager.  To ensure audit procedures are adhered to and to audit own workloads
  • To assist in stapling payslip attachments to payslips as required.
  • To draw to the appropriate manager’s attention any need to change or depart from standard operating procedures.
  • To act at all times with department procedures and comply with Trust Standing Financial Instructions and Regulations.

The post holder will undertake other duties as may be required to achieve the Trust’s objectives, commensurate with the grading of the post.

GENERAL INFORMATION: 

TRUST VISION AND VALUES The Trust is clear on its vision and values and aims to make sure that they are reflected in all areas of activity. Our vision is simple; To Deliver the Best in Care. Our values apply to every member of staff. They are to treat all with respect, to take personal and team responsibility, to look to improve the way we do things (innovation) and to act with honesty in all we do.

TRUST POLICIES AND PROCEDURES   The post-holder will be required to comply with all policies and procedures issued by and on behalf of University Hospitals Birmingham.  In addition if the post-holder is required to work at other organisations premises they must adhere to the specific policies relating to the premises in which they work.

CLINICAL GOVERNANCE & RISK ASSESSMENT The post-holder must be aware of and ensure compliance with the Trust’s Clinical Governance systems and Risk Management systems.

CONFIDENTIALITY Your attention is drawn to the confidential nature of information collected within the NHS. The unauthorised use or disclosure of patient or other personal information is a dismissible offence and in the case of computerised information could result in a prosecution for an offence or action for civil damages under the Data Protection Act.

DATA PROTECTION If required to do so, the post-holder will obtain, process and/or use information held on a computer in a fair and lawful way; and hold data only for the specified registered purposes and to use or disclose the data only to authorised persons or organisations.

EQUAL OPPORTUNITIES AND DIVERSITY* University Hospitals Birmingham is striving towards being an equal opportunities employer.  No job applicant or member of staff will be discriminated against on the grounds of race, colour, nationality, ethnic or national origin, religion or belief, age, sex, marital status or on the grounds of disability or sexual preference.

Selection for training and development and promotion will be on the basis of an individual’s ability to meet the requirements of the job.

University Hospitals Birmingham the post-holder will have personal responsibility to ensure they do not discriminate, harass or bully, or contribute to the discrimination, harassment or bullying of a colleague or colleagues, or condone discrimination, harassment or bullying by others.

The post-holder is also required to co-operate with measures introduced to ensure equality of opportunity.

HEALTH AND SAFETY * The post-holder must make him/herself aware of the responsibilities placed on them by the Health and Safety at Work Act [1974] to ensure that the agreed safety procedures are carried out to maintain a safe environment for other members of staff and visitors.

The post-holder will have at all times a duty to conduct themselves and to undertake their work, in a safe manner, so not to endanger themselves and others around them. Clearly, the degree of such responsibilities carried out by a particular individual will depend on the nature and extent of his/her work. Should any individual feel concerned over the safety aspects if his/her work, it should be brought to the attention of his/her manager/supervisor and/or Trade Union Safety Representative.

The post-holder must adhere to the health and safety rules and procedures of the Trust. He/she has a legal duty to use safety devices and equipment provided.

All staff will receive a general introduction to health and safety at work as part of their induction. They will also be given advice on fire, security and lifting procedures.

FLU PANDEMIC OR MAJOR INCIDENT In the event of a flu pandemic or major incident, the post holder may be asked to undertake other duties not necessarily commensurate to the banding of this role. This could include duties in any part of the hospital. Prior to undertaking any duties, the member of staff will have full training and induction. No member of staff will be asked to undertake duties for which they are not competent or where they feel unsafe in their environment or could put patients or themselves at risk.

NO SMOKING POLICY The Trust has a no smoking policy.  Staff are only permitted to smoke in designated smoking shelters. Members of staff must not smoke inside any of the Trust’s premises nor in any vehicle used on Trust Business. Members of staff must adhere to the Trust’s Uniform Policy and therefore any uniforms must be covered whilst smoking.

PUBLIC SERVICE USER AND CARER INVOLVEMENT Under Section 11 of the Health and Social Care Act we have a duty to involve patients and the public at all levels within the organisation.  The post-holder will be required to recognise and value the benefits of listening and responding to patients and recognise that the patients experience is the catalyst for doing things differently to improve the way we deliver services.

UNTOWARD INCIDENTS The post-holder must take responsibility for incident and near miss reporting and must ensure they adhere to all departmental policies and procedures.

SAFEGUARDING

The Trust is committed to safeguarding and promoting the welfare of the adults, young people and children who use the services. All staff have a responsibility to report any identified concerns of abuse or exploitation through the appropriate route in line with the respective policies and procedures.

REVIEW OF THE ROLE This job description will be subject to review and amendment, in consultation with the post holder, to meet the changing needs of the service and the organisation.

This role profile is designed to identify principal responsibilities.  The post holder is required to be flexible in developing the role in accordance with changes within the Trust’s management agenda and priorities. Although this is a list of the key responsibilities of the post it is expected that the post holder and manager will develop and define the detail of the work to be undertaken.

The Trust is committed to equal opportunities, providing opportunities for flexible working and is a no smoking organisation.

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This is a superb interim opportunity, offering you the chance to apply your payroll knowledge and expertise here at Bromford –  a progressive and innovative social enterprise that’s continually looking to grow and develop its business!

Capable of making an immediate impact, you’ll act as our in-house specialist with a brief to provide a fully compliant and effective payroll service to around 1300 monthly paid employees through our Ceridian based system.

Benefiting from the support of a small shared services team – responsible for data input and the day to day nuts & bolts of transactional activity – your role will focus on managing the systems and processes that are in place to ensure we deliver the required outputs, on time and in full.

What will it take to succeed?

  • As a starting point, you’ll certainly need to be an accomplished payroll professional, with proven experience of running medium to large scale payroll operations of a similar size
  • With a good understanding of all things payroll, including HMRC compliance, NI, Pensions, auditing and reporting, your ability to hit the ground running will be a key ingredient
  • A confident communicator and relationship builder, with the ability to help upskill our shared services operation, you’ll also know how to get the very best out of the team
  • Whilst last but not least, we’ll expect you to thrive on change and genuinely excel when it comes to meeting objectives, producing results and exceeding expectations

In return, we can promise you an attractive package and first- class conditions, plus an element of flexible working.