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Are you ready for a new challenge and a real opportunity to make a difference at the London Ambulance Service?

The LAS Payroll Team are looking for a Payroll Assistant who is open to new challenges with the ability to build strong relationships with Trust colleagues and managers. Your organisational skills and experience will allow you to support the existing management team working to payroll deadlines, whilst operating in a fast-paced environment. You will be working as part of a team ensuring that all London Ambulance staff are paid accurately and on time.

We are looking for a colleague who will embrace our values and are as passionate about Payroll as we are. Our ideal candidate will have experience of processing payrolls, monthly and weekly and dealing with all payroll related queries.

As well as having excellent communication, organisational and interpersonal skills, you will need to be flexible, have an appreciation of the confidential nature of the work and be able to manage a workload to meet pre-determined deadlines. You should have a pleasant telephone manner and be able to deal with difficult calls if necessary.

Experience of using the ESR System and knowledge in NHS Payroll is essential and you will be expected to interpret the NHS Terms and Conditions and possess knowledge of statutory HMRC and Pension regulations. Basic Excel skills with knowledge of Web ADI are required, in addition to extensive knowledge regarding manual calculations of PAYE, NI, Pensions, and Student loans.

 

About us

This role is based at our Headquarters in London and is currently operating a combination of office based and home based working.

London Ambulance Service serves one of the worlds most dynamic and diverse cities and is the busiest ambulance service in the UK. We handle over 1.9 million emergency calls from across the capital every year as well as delivering a 24 hour NHS 111 Integrated Urgent Care Service in South East and North East London that we estimate will respond to around 1.4million urgent care calls by the end of the year.

We employ over 9,000 people who work or volunteer, across London to respond to the health needs of over 8 million people who live, work and travel in the capital.

We work closely with our NHS partners and are commissioned by 32 clinical commissioning groups spread across 5 STPs and NHS England for our specialist services.

As the only pan-London NHS provider we have a unique opportunity to play a leading role in integrating access to emergency and urgent care right across London.

 

  • At the London Ambulance Service, each member of the Payroll Team is committed to demonstrating the Trust values in everything we do by;
  • Being Caring – kindness, positive, empathic and listening
  • Respect – equity, inclusive, understanding and appreciated
  • Team work – supportive, collaborative, professional and acting with integrity

 

Qualifications

Essential

  • 5 good GCSE passes including Maths and English or NVQ level 4 or relevant experience

Experience

Essential

  • Evidence of current relevant NHS (or equivalent) Payroll experience in a busy environment
  • Recent working experience of pension schemes
  • Significant knowledge of ESR and be able to use all aspects of the system in relation to maintaining, updating and input of data for pay, HR and absence

Desirable

  • Recent experience of working with high workforce and payroll volumes

Knowledge

Essential

  • Thorough working knowledge and understanding of PAYE, NIC’s, OSP, OMP, SMP, SSP, SPP, SAP, Student Loan repayments and Tax Credits, and the associated statutory regulations and provisions
  • Current Payroll-related employment law and issues

Desirable

  • A thorough awareness and understanding of current NHS pay, NHS T&Cs and pension issues

Skills

Essential

  • Excellent written, oral and presentational skills across varying levels of an organisation including face-to-face, via e-mail, over the telephone and in writing
  • Ability to multi-task under pressure working accurately and to constantly tight payroll deadlines
  • Ability to conduct Payroll business and communicate with tact and diplomacy often with staff and/or staff relatives in sensitive or distressing circumstances including face-to-face, via e-mail, over the telephone and in writing
  • Daily use of MS Office software, specifically Excel and Word where intermediate skills will need to be demonstrated in order to undertake required tasks
  • Highly numerate with the ability to interpret complex payroll data

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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£23,176 per annum:

GATTON PRIMARY SCHOOL:
A great opportunity to join the staff of our lovely school. We are looking for an enthusiastic and well-presented admin officer.
London (Greater) – SW17 0DS

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We are looking for an experienced, qualified payroll professional to join the Harris Federation central team in the brand new position of Payroll Manager.

About Us

We are a pioneering education charity, and one of the leading multi-academy trusts in the country. We have a track record of taking on some of the most challenging schools in London, turning them into places where every young person can access a high-quality education and have opportunities to succeed.

Educating 1 in 41 young people in London, we now have 52 primary and secondary academies transforming the life chances and opportunities of pupils from disadvantaged backgrounds.

The Harris Federation has a track record of accomplishment in achieving success through rapid school improvement and has built an unrivalled reputation for running outstanding academies in London.

Our central team comprises a dedicated, driven group of departments working centrally to provide support across the Federation and all of our academies. Across a multitude of key departments, we maintain expertise all integral to supporting central and academies in areas such as Finance, HR, Data, Estates Management, Talent and many more.

Main Areas of Responsibility

The Payroll and Pensions team is an integral part of the Finance Department and is responsible for the payment of around 4,500 monthly paid employees and growing. The payroll is under one PAYE reference number, and is grouped into three payrolls.

The Payroll Manager will be responsible for:

  • ensuring that each stage of the payroll process complies with due processes and procedures
  • paying all staff correctly, on a monthly basis
  • ensuring that correct payments are made, and appropriate information is provided, to the Federation’s pension schemes, HMRC and other statutory bodies
  • providing advice and expertise in relation to the impact of external changes on occupational pension schemes
  • managing the provision of the Payroll and Pensions service offered within the Harris Federation

For a full list of responsibilities, please download the job pack via the link.

Qualifications & Experience

The successful candidate will have:

  • Full CIPP qualification and a current active membership of the CIPP.
  • Experience of Oracle Fusion payroll software
  • A proven track record of managing a highly effective Payroll and/or Pension office to include a working knowledge of statutory requirements affecting PAYE, Defined Benefits Pension schemes and benefit structure
  • Sound knowledge of ERP system software
  • A strong understanding of manual and computerised payroll systems and principles
  • Excellent standard of written and oral communication skills
  • Ability to interpret and to reconcile complex financial data from a variety of sources using tools such as Microsoft Excel
  • Strategic and hands-on approach
  • Commitment to providing customer-focused service
  • Self-motivated, dynamic individual with a flexible approach to work
  • Experience of working to defined service levels, targets and key performance indicators

Next Steps

If you have any questions about this opportunity, please send us an email, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process.

We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan including access to a virtual GP, electric car scheme, 26 days’ annual leave (plus bank holidays) for staff who work across the full year, and many other benefits.

We offer lifestyle friendly working arrangements including flexible start and end times, and hybrid working with 2 days from home and 3 days either with the team at our office in East Croydon or visiting one of our academies.

Learn more about our benefits on our website.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, and where applicable, a prohibition from teaching check will be completed.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.

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Job summary

To work as a member of a team responsible for providing a payroll service to LNWH employees, ensuring that their entire allocated payroll is calculated correctly and on time in accordance with statutory HMRC, and Pensions legislation.

Has responsibility for ensuring pay inquiries are dealt with within their payroll and interpreting them as required.

Responsible for the confidentiality of Payroll & Personal data.

Main duties of the job

  • Processing the monthly and weekly payroll within deadlines given
  • Inputting of data
  • responding to payroll queries via phone and emails, this is with both out internal teams and employees
  • administrative task such as sickness letter to be sent

About us

Honesty

We are open and honest in everything we do.

  • We want you to say: “I feel staff are open and upfront therefore I trust them”
  • We want our staff to say: “I speak up and feel comfortable admitting if I don’t understand something or I’ve made a mistake”

Equality

We value all people equally and treat them fairly, whilst recognising their individuality.

  • We want you to say: “I feel that I am seen as a person and treated fairly”
  • We want our staff to say: “I feel that I am listened to and that my views matter”

Accountability

We will provide excellent care and ensure the safety and wellbeing of all patients.

  • We want you to say: “I feel comfortable that staff will do their best for me”
  • We want our staff to say:”I take pride in the work I do and take responsibility for making a difference everyday”

Respect

We treat everybody the way we would like to be treated.

  • We want you to say: “I feel comfortable that staff have regard for my feelings and wellbeing”
  • We want our staff to say: “I value every person as an individual and I feel valued”

Teamwork

We work together to make improvements, delivering consistent high quality, safe care.

  • We want you to say: “I feel confident with the care I receive from a team of healthcare professionals”
  • We want our staff to say: “I support my colleagues and feel engaged in our organization”

Job description

Job responsibilities

Key Responsibilities

  • Payroll Processing

Sound knowledge of Payroll, and Expenses function. Sound knowledge of NHS and trust policies on pay. Sound knowledge of Tax, National Insurance, Statutory Maternity Pay, Statutory Adoption Pay, Statutory Paternity Pay, and Pensions legislation.

An in-depth understanding of Payroll procedures.

In depth knowledge of the integrated payroll system (ESR) and how it impacts on the Financial and Human Resource systems.

Understanding of employment law whereby it impacts on Payroll and HR such as salary overpayments in accordance with the Employment Rights Act.

Is required to be aware of changes to payroll legislation. An example would be shared parental leave legislation.

Analyses and investigates highly complex queries across weekly/monthly pay frequencies whereby overpayments have occurred. This will include manual re-calculations of pay outside of the ESR payroll system for Tax, National Insurance, Statutory Maternity Pay, Statutory Adoption Pay, Statutory Paternity Pay and Pension contributions. Will decide on recovery of overpayment via gross or net method of recovery.

Assists and trains new members of staff on payroll procedures. Will include training on the payroll system ESR, Meantime, and Qtax systems.

 

  • Payroll Planning

Has responsibility for planning Payroll services across their payroll on a weekly and monthly basis for the financial year ahead. This would include planning their payrolls workload around the separate requirements of Human Resources on an ongoing basis.

Will assist with specific projects on top of own work schedule, which impact across the department or trust to improve efficiency. One example is the roll out of health roster across the trust.

  • Communication

Provide and receive highly complex and confidential information from staff, senior managers and external bodies such as HMRC, Department for Work & Pensions, and The Pensions Regulator. To provide advice and guidance to staff, and senior managers for the correct procedures on statutory compliance on Pay.

This exchange includes interpretation of the highly complex Whitley Medical & Dental and Agenda for Change terms and conditions of pay.

 

Able to demonstrate a high level of interpersonal, communication and negotiation skills in particular with regard to highly emotive and sensitive situations such as large salary overpayments.

Sound knowledge and understanding of Taxation, National Insurance, and Statutory Maternity/Paternity/Adoption pay.

Provides non clinical advice to clients when dealing with employees pay.

  • Payroll Policy

Will assist with developing Payroll policies and procedures and ensure they meet the requirements and objectives across the trust, including advice on best practice and to promote a consistent approach. One example is the Payroll procedures Policy for all management across the trust.

Will assist in reviewing trust policies that affects statutory payments. One example is the Absence Policy which affects Statutory Sick Pay. Will contribute to HR strategy on matters affecting pay and conditions that affect either an area of the work force or the entire trust.

Will assist with the implementation of national policy issued by NHS Employers, HMRC, NHS Pensions and The Pensions Regulator on pay, and pensions matters and ensure they are applied. Work is managed within policies and procedures.

Assist with regular reviews/amendments of Payroll processes on ESR in order to comply with the recommendations provided by internal/external audit. Current review of the bank payroll and the interfaces between the nurse rostering system and ESR is one example.

  • Financial Responsibility

To ensure their allocated Payroll is delivered on time and that all staff are paid accurately. Will raise cheque and CHAPS payments to £5k.

Will provide data on FOI requests relating to pay.

Responsible for providing advice to budget holders on pay matters and to ensure that correct coding for pay costs are attributed to the correct budget.

Expected to provide a positive contribution towards the overall objectives of the Finance Directorate and ensure that the Trusts standing financial instructions are adhered to.

  • Systems & Information Management

To support with the management of ESR, the national Payroll/HR system. This will include highlighting any software errors to the Payroll Team Leader requiring investigation to conclusion. Inputs payroll data to ESR. Creates excel spread sheets to load payroll data to ESR via WEB ADI.

 

Completes annual salary surveys on staff as requested by the Office of National Statistics.

 

To Liaise with Human Resources, Workforce and Finance with regards to changes in ESR functionality. To ensure that all salary overpayments are entered to the salary overpayment register.

Standard keyboard skills are essential for speed and accuracy of payroll data, and switching between various applications used.

 

Person Specification

Knowledge of Excel

Essential

  • Basic Knowledge of Excel

Desirable

  • Advanced Knowledge of Excel with ADI experience

NHS terms and conditions Knowledge

Essential

  • NHS terms and conditions Knowledge

Previous Payroll experience

Essential

  • Previous Payroll experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

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£24,000 – £26,000 depending on skills and experience:

KINGS PLACE MUSIC FOUNDATION:
Kings Place Music Foundation is currently looking to recruit an Event Coordinator to support the Technical and Production departments.
Kings Cross, London (Greater)

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£26,910 per annum + £3,000 London weighting (if applicable):

AMBITION INSTITUTE:
The postholder will be responsible for providing an efficient and customer focussed HR operations administration service.
Birmingham, London, Manchester

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£26,910 per annum + £3,000 London weighting (if applicable):

AMBITION INSTITUTE:
The postholder will be responsible for providing an efficient and customer focussed HR operations administration service.
Birmingham, London, Manchester

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£36,134 to £43,785 per annum:

LB RICHMOND UPON THAMES & LB WANDSWORTH:
As Payroll Team Leader, you will be responsible for a team of +/- 4 Payroll Coordinators.
London (Greater)

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Scale P03/4, £40,610 – £46,851:

ORCHARD HILL COLLEGE & ACADEMY TRUST:
We are currently seeking an experienced Senior Payroll Officer to join our dynamic and committed payroll team.
Sutton, London (Greater)

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£25,852 – £29,719:

Kensington Aldridge Academy:
Are you looking for a fantastic HR position in a dynamic organisation? If so, we have the perfect job for you!
Kensington and Chelsea, London (Greater)