Job summary

We are looking for an experienced and passionate Payroll Liaison Officer within our Human Resource department to manage the contract of our outsourced payroll provider. This is a fixed term contract or secondment for 12 months.

You will monitor and oversee Payroll provider’s KPI’s, SLAs and performances to ensure smooth running of the payroll service for our employees. This is a fantastic opportunity for someone with excellent communication skills as the successful candidate will need to liaise both with external / internal stakeholders daily.

We are pleased to offer flexible working, with a hybrid option of remote and office working.

Main duties of the job

The post holder will identify and develop processes that will ensure the continuous improvement of payroll accuracy and customer satisfaction.

You will be supporting Workforce Support team in payroll related queries and provide expert ESR and payroll support to the HR, Resourcing, Temporary Staffing and Medical Resourcing teams including the provision of complex payroll calculations, advice on terms and conditions, contracts and provide assistance to any HR/Payroll projects. Act as a subject matter expert for Payroll for the trust.

If you are passionate about payroll and making a positive impact by providing a value added service, we would like to hear from you.

PROBATIONARY PERIOD

This post will be subject to a probationary period of 6 months.

During the probationary period, your suitability for continued employment will be assessed and provided a satisfactory standard is achieved and maintained, your employment will be confirmed.The probationary period may be extended or your employment terminated either during or at the end of probation, in line with the trust Probationary Policy. For the duration of the probation period, the notice period will be in line with contractual obligations on either side.

About us

Our workforce is friendly and supportive working effectively with each other to provide an excellent service.

You will be working closely with HR and Finance and act as the primary contact between Moorfields Eye Hospital and our external payroll provider.

We offer a range of benefits and training courses to support your professional development.

Job summary

We have an exciting opportunity for a Payroll & Benefits Administrator to join our Payroll team. This role is a based in our Head Office in Central London (NW1 4LJ), with a hybrid working model. We are also offering a competitive salary of £30,000 per annum plus a fantastic array of benefits. Job Type: This is a full-time, permanent position – 37.5 hours per week, Mon-Fri. Salary: £30,000 per annum Location: 1 Park Square West, NW1 4LJ (Baker Street and Regents Park stations) – Hybrid working

Main duties of the job

Working with the Payroll manager and the Payroll department you run a weekly expenses process from start to finish, and will support in all matters across Payroll & Benefits in an accurate and timely manner. Working with ITrent, an integrated HR and Payroll system. Key Duties To assist on the processing of monthly payrolls for approximately 1400 employees in a full range of payroll tasks including, but not limited to, starters, leavers, changes, absences and overtime. Processing of weekly expenses claims from start to finish. To assist with the administration of all benefits, and to advise accordingly. To deal courteously and effectively with requests for advice and assistance, handling these directly where within the scope of your role or referring to colleagues as appropriate.

About us

Established in 1932, The London Clinic is one of the UK’s largest private hospitals, with 8 state-of-the-art facilities located in the heart of London’s medical community around Harley Street. We have circa 1350 employees, and we are dedicated to providing our patients with expert, individualised treatment and care. We cover a comprehensive range of services, including complex medical and surgical procedures plus a range of cancer services. The London Clinic has a supportive and warm working culture where your contribution is valued, and you can help us deliver our three core values of “We go further”, “We work as one” and “We personalise care.” We are an organisation that has charitable status and this helps us to drive forward our mission of reinvesting our income to deliver better patient outcomes. The London Clinic is proud of its diverse workforce and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills and experience for the job, please apply – we would love to hear from you regardless of your background. We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations.

Payroll/Finance Officer, Finance Department

Based in London – Head Office, N1 (Hybrid)

37 hours per week (full-time)

Grade 3 (lower) point 20 – 23: £31,170 – £33,848 per annum, inclusive of Inner London Weighting

Permanent Contract

Are you a self-motivated, innovative team player, who is solution focused and passionate about making a difference? Do you have an excellent track record of retaining and delivering excellent operational services? If so, we want to hear from you.

An introduction to the service/project

Family Action has been a leading provider of services to disadvantaged and socially isolated families since its foundation in 1869. We work with over 45,000 children and families a year by providing practical, emotional and financial support through over 100 services based in communities across England.

A further 150,000 people benefit from our educational grants and information service. We tackle some of the most complex and difficult issues facing families today – including domestic abuse, mental health problems, learning disabilities and severe financial hardship.

The Finance department provides the complete finance function which includes payroll to the whole organisation overseeing all the 165 services across England, addressing all issues and processing payments to meet the demands of staff and external agencies.

We are committed to Equality, Diversity & Inclusion in all that we do and welcome applications from all sections of the community. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQIA+ candidates and candidates with disabilities because we are committed to increasing the representation of these groups at Family Action. We know that greater diversity will lead to even greater results for families and children and strive for our workforce to be truly representative of the diverse communities we support. We offer a guaranteed interview scheme for disabled applicants and will reimburse your travel cost if you attend an interview.

An introduction to the role and key responsibilities

Reporting to the Payroll Manager, you will be responsible to assist and support with running the monthly payroll and accuracy of postings to the nominal ledger, transactions arising from credit card and reconciling credit card control account.

Person requirements (skills/experience)

Good level of competence in Microsoft Office and proficient in Excel with experience of using a payroll system. Able to work under pressure, achieve targets and meet deadlines. You will be a confident communicator and comfortable working in a small team environment where priorities can change at short notice.

What will we offer you?

We’ll offer you a generous pension scheme and leave entitlements, eye care vouchers, a cycle to work scheme and other great benefits. All roles in Family Action are open to a discussion about possible flexible working options, subject to business needs, and all new starters will have the right to make a flexible working request from day one of employment. We have an excellent wellbeing offer and we will invest in your professional development with on-going quality training and career development opportunities. You’ll join an established, supportive and high-performing service and have the opportunity to thrive in an innovative organisation that values your opinion, encourages learning and has the needs of children and families at its core.

We are forward looking, ambitious and committed to continuous improvement. We are a people focused, can-do organisation, which strives for excellence in all we do and operates with mutual respect. If you share these values and behaviours and have the necessary skills then we look forward to hearing from you.

For an application pack and further information please visit our website via the button below.

Closing date: Wednesday, 15^th February 2023 at 17:00.

Interview date: Interviews to be held between 27^th February and 8^th March 2023.

Family Action offers good working conditions, a comprehensive training programme and a Group Personal Pension Scheme (GPPS). We welcome applications from all sections of the community.

ROYAL COURT VALUES

ACUTE + RESTLESS

We’re driven by the need to unsettle pre-conceived ideas of theatre, applying intuition and acute intelligence to every script. We involve our audience in questions about what theatre could be and how it shapes our world. We want to make theatre history now.

INTELLECT + DEMOCRACY

We’re unflinching in our intellectual bite and the stringency of our thinking.

We want to shatter the illusion that ideas are for the few, throwing open the best thinking and critical debate to a broad audience.

EMPATHY + DISRUPTION

We can’t act alone. Together, we listen, respond and adapt, offering a sustaining and vital playground for experiment and ideas. We’re bold and flexible, embracing positive disruption and the unpredictable.

This is an excellent opportunity for someone keen to develop their administrative and finance skills within a busy producing theatre. Previous experience in a finance department is not essential but the successful candidate will be interested in developing a career in finance within the arts and be able to demonstrate transferrable organisational and administrative skills, as outlined in the person specification below.

The opportunity to undertake professional accountancy training will be available for the successful candidate.

ABOUT THIS ROLE

Job Title: Senior Finance and Payroll Officer

Line Manager: Finance Director

SUMMARY

The main focus for the Senior Finance and Payroll Officer is twofold. The post holder will have responsibility for the smooth day to day running of ESC Catering Limited (ESCC) accounts function including when ready, producing Management Accounts. They will work closely with the Bar and Kitchen team and Head of Operations and Sustainability. The other key element of the job is running the weekly payrolls and managing the reporting and payments between HMRC and the pension providers. We work as a team and the Finance Manager and Finance Director are always available for support and the post holder will also work on some tasks for the English Stage Company (ESC). Below are the main duties that will be performed but this is not exhaustive.

MAIN RESPONSIBILITIES:

• Payroll, Pension and Holiday Allocation
• Ensure all information has been received from HOD’s, Stage Managers and Company
• Manager to set up new starters and run payrolls in a timely manner
• Input new information onto payroll and Simply Personnel, checking for any anomalies
• Run weekly payroll for Actors & Stage Managers, ESC and ESCC and ensure each one has been checked.
• Check ESCC Service Charge is up to date before distribution through payroll
• Calculate Holiday pay and apply as required
• Keep Box Office hours spreadsheet updated
• Keep ESCC Holiday accrual spreadsheet updated
• Check the accuracy of the automated ESCC payroll Journal and post corrective journal as required
• Check the BACS file and transaction count for payment once checks have been completed
• Check payroll software is up to date with legislation – this should be automated
• Calculate and process holiday pay on overtime for weekly paid technical staff every third month
• Upload pension files to Peoples pension for Workplace Pension Scheme
• Ensure payments are made to the Equity and Peoples pension company within legislative timelines.
• Manage holiday forms and liaise with staff to ensure everything is captured in a timely manner and communicated effectively

ESCC

• Ensure sales from Tevalis are uploaded and reconciled to Xero daily
• Analyse and check invoices uploaded to Xero through Ezzybills and approval max
• Reconcile, check and post transactions made through Soldo, managing top ups and access
• Input income and expenditure bank items in Xero raising queries with the team
• Prepare BACS file to import into the bank for supplier invoice payments
• Produce events sales invoices using new system and in liaison with the Bar Manager and Head of Operations and Sustainability to ensure VAT and department and nominal codes are correct
• Check bank accounts daily and advise relevant parties of any significant information.
• Reconcile the cash takings and credit card transactions
• Respond to queries in a timely manner as they arise and as requested by the Bar Manager and Head of Operations and Sustainability
• Create and print reports as required
• Other banking duties as required.
• Assist with stocktakes as required
• Preparation of ESCC Management Accounts from Xero
• Work with the Head of Operations and Sustainability to produce relevant data analysis from the systems

ESC

• Assist with posting invoices onto Xero using Ezzybills and ApprovalMax, liaising with the Finance Manager to ensure they are in the correct department and project.
• Work with the Finance Manager to create a double check when producing and sending Sales Invoices
• Other duties as required

Administration

• Liaise with auditors as required during their 2 week visit, helping with the preparation of schedules.
• Other ad hoc finance and admin duties as required by Finance Director.
• Team and Company working and meetings
• Treat all information with confidentiality and sensitivity. Finance is a department where personal and financially sensitive information is held at all times.
• Dealing with or holding queries as they arise for Finance Manager.
• Play an active part in development, promotion and implementation of all company policies including anti-racism, anti-oppression, representation, access, environmental sustainability and health and safety.
• Attend company and departmental meetings as required.
• Attend Royal Court productions, readings and other events when required.

General

• Play an active part in development promotion and implementation of all company policies, including anti-racism, anti-oppression, representation, access, environmental sustainability and health and safety.
• Attending company and departmental meetings as required.
• Attending Royal Court productions, readings and other events when required.

PERSON SPECIFICATION

Essential Skills

• Happy dealing with staff and artists at all levels
• Excellent numeric skills
• Great excel skills and a drive to grow these skills for themselves and the team
• Ability to prioritise tasks
• A keen eye for detail
• Ability to act with discretion and confidentiality at all times
• Ability to solve problems
• Enjoys working as part of a team
• Positive attitude and a flexible approach to working patterns
• Likes working with non-financial people to help resolve finance issues

Desirable Skills

• Experience of processing payroll or managing statutory payroll payments
• Experience of Xero or other accounting package
• Experience or interest in the accounting functions of a producing theatre or other cultural sector organisation
• Intermediate Excel
• Understanding of double entry book keeping
• Studying for an accounting qualification desirable
• Understanding of the Charity Sector